AGENDA/MANAGER’S REPORT

THE CITYAND BOROUGH OF JUNEAU, ALASKA

Monday, February 1413, 2000 7:00 – 11:00 PM

Assembly Chambers – Municipal Building

Meeting No. 2000-04

Submitted by: _____________________________

Donna B. Pierce

City & Borough Deputy Manager

 

  1. FLAG SALUTE
  2. ROLL CALL
  3. APPROVAL OF MINUTES
  4. SPECIAL ORDER OF BUSINESS

  5. MANAGER’S REQUEST FOR AGENDA CHANGES
  6. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed a total of 20 minutes nor more than 5 minutes for any individual).
  7. CONSENT AGENDA

The Consent Agenda includes routine items of business, which may not require separate discussion. When the Mayor calls for public comment on the Consent Agenda, you may raise your hand and the Mayor will recognize you asking which item(s) you wish to have removed from the Consent Agenda for separate discussion and action. Following the removal of any item from the Consent Agenda, the Assembly votes on the remaining items in one motion. (Ordinances for introduction generally may not be removed from the Consent Agenda.)

All items that are removed from the Consent Agenda will follow the format of: Administrative or Committee Report, Public Hearing/Participation and Assembly Action.

    1. Ordinances for Introduction
    1. Ordinance No. 99-17 (R)
    2. An Ordinance Transferring To The General Fund $37,600 For Unanticipated Reductions In Employee Liability Charges. Of The Amount Transferred $25,800 Will Be Provided By The Juneau Douglas School District And $11,800 By Bartlett Regional Hospital.

      This Ordinance transfers $25,800 from the School District and $11,800 from Bartlett Regional Hospital to the general fund for reductions in Risk Management's FY00 charges for Employee Liability Coverage.

      During the FY00 budget process, it was determined that the Risk Management charges for Employee Liability coverage to the School District and Bartlett Regional Hospital could be reduced by $25,800 and $11,800 respectively without impacting the Risk Fund's financial operations. On June 9, 1999, Assembly Finance Committee by motion reduced Risk Management's interdepartmental charge for FY00. The Assembly Finance Committee also went on to recommend the School and Hospital Boards, that they consider transferring these unanticipated budgetary savings to the City’s General Fund.

      The School Board endorsed the transfer of $25,800 to the General Fund on June 15, 1999. The Hospital verbally approved the transfer to the General Fund on January 28, 2000. We appreciate the spirit of cooperation these actions indicate.

      Copies of the School Board meeting minutes can be found in your packets.

      I recommend this ordinance be introduced and set for public hearing at the next regular Assembly meeting.

    3. Ordinance No. 2000-07

An Ordinance Repealing Chapter 30 of the Business Regulations Code Relating to Pawnbrokers, Secondhand Dealers and Junk Shops.

CBJ pawnbroker regulations are intended to help in the investigation and enforcement of criminal laws, particularly those involving stolen property. They have not been especially useful for this purpose, mostly because they duplicate state regulations. These state licensing and record keeping regulations are enough to provide JPD with information it needs, so elimination of the CBJ system will save staff and businesses time and money.

I recommend that this ordinance be introduced and set for action at your next regular meeting.

    1. Resolutions
    2. Transfer Requests:
    1. Transfer Request No. T-682 Transfers $75,000 From The Fire Station Biohazard Clean-Up Project To The Fire Station Exhaust Ventilation System Project.
    2. This transfer request will move $75,000 from the Fire Station Biohazard Clean-up project to the Fire Station Exhaust Ventilation System project. The funding is provided by the Alaska Department of Administration Municipal Capital Project Matching Grant #96/578-5-006, $52,500, and FY96 sales tax, $22,500 (the required match). The grant and matching funds are available because the Fire Department has adequately addressed the biohazard decontamination issue within the operating budget without using the grant and matching funds. The Alaska Department of Administration has approved the change in scope of the project.

      The Exhaust Ventilation extraction systems will be installed in the area fire stations at and estimated cost between $10,000 and $15,000 for each system installed. Fifteen systems are needed.

      After the transfer is approved, the fund available balances, budgets, and status for the projects will be as follows:

    Transfer Status/

    Project Number/

    Project Name

    Unobligated Funds Available

    Prior to Transfer

    Unobligated Funds Available

    After Transfer

    Total Project Budget

    After Transfer

     

     

    Status

    Transferred from:

           

    F413-09/

    Fire Station

    Biohazard Clean-up

     

    $100,000

     

    $25,000

     

    $25,000

     

    Ongoing

    Transferred to:

           

    F413-08/

    Fire Station Exhaust

    Ventilation System

     

    $96,973

     

    $171,973

     

    $175,000

     

    Ongoing

    I recommend approval of this transfer.

  1. Transfer Request No. T-683 Transfers $130,000 From The ADA Compliance Fund and the Streets Reconstruction Reserve To The Shattuck Way Reconstruction Project.

This transfer request will move $130,000 from the ADA Compliance Fund ($13,500) and the Streets Reconstruction Reserve ($116,500) to the Shattuck Way Reconstruction Project.

The Front and Seward intersection is in very poor condition and major repairs are needed. There are a number of other ramps in the downtown area that do not meet standards and are deteriorating. Some of these are included in the ADA Transition Plan, adopted by the Assembly on May 4, 1998.

The project would consist of the following work:

  • Replacement of the three remaining ramps at the intersection of Seward and Front Streets.
  • Installation of a new ramp at the intersection of Main and Front Streets.
  • Replacement of two existing ramps at the Triangle Bar corner of the Franklin and Front Street intersection.
  • Replacement of the ramp at the Triangle Building (Hearthside Books) corner of the Franklin and Front Street intersection.
  • Installation or replacement of two ramps at the corner of Second and Seward Streets.
  • Replacement of four ramps at the intersection of Admiral Way and Franklin Street (Admiral Way Parking Lot).

Approval of this transfer is needed at this meeting, in order for the work to be completed before the tour season. The Public Works & Facilities Committee originally scheduled this for review at their February 2 meeting, which was cancelled.

After this transfer is approved, the projects’ available balances, budgets, and status will be as follows:

Transfer Status/

Project Number/

Project Name

Unobligated

Funds Available

Prior to Transfer

Unobligated

Funds

Available

After Transfer

Total Project

Budget

After Transfer

 

 

 

Status

Transfer From:

       

D374-34

ADA Compliance Fund

$ 61,230

$ 47,730

$131,584

Ongoing

R412-75

Streets Reconstruction Reserve

$188,600

$116,500

$ 72,100

Ongoing

Transfer To:

       

R412-62

Shattuck Way Reconstruction

$ 16,365

$ 146,365

$940,000

Ongoing

I recommend approval of this transfer.

  1. ORDINANCES FOR PUBLIC HEARING
    1. Ordinance No. 2000-05
    2. An Ordinance Amending the Business Code to Extend Liquor Licensee Hours of Sale for Days On Which Clocks Are Adjusted From Standard to Daylight Saving Time

      This ordinance establishes an automatic one-hour extension of bar closing hours on days when clocks "spring forward" to adjust for daylight saving time.

      I recommend this ordinance be adopted.

      Public Hearing

      Assembly Action

    3. Ordinance No. 99-17 (Q)

An Ordinance Appropriating To The Manager The Sum Of $323,900 As Additional Funding For The New Police Station. Such Funds Provided By Interest Income.

This ordinance appropriates $323,900 in interest earnings as additional funding for construction of the new police station. The interest is earned on the unspent temporary sales tax proceeds, which provided funding for the project.

Interest earnings on sales tax have been planned into the project budget. This is the second such appropriation. The total interest earned on the project as of June 30, 1999 was $543,700. A final appropriation from interest earnings will appear on a future agenda.

The project is nearing completion on time and on budget. JPD is expected to move into the building in mid-February.

I recommend this ordinance be adopted.

Public Hearing

Assembly Action

  1. UNFINISHED BUSINESS
  2. NEW BUSINESS
  3. ADMINISTRATIVE REPORTS ON NON-AGENDA ITEMS

    1. Manager’s Report – Action Items

    1. Memorandum of Understanding between the Juneau School Board and the City and Borough of Juneau regarding management of High School project.

The high school planning project team has drafted an agreement and recommends the Assembly approve the language. The memorandum is included in your packet.

    1. Manager’s Report – Information Items

    1. Attorney’s Report

  1. MAYOR’S REPORT ON NON-AGENDA ITEMS

    1. Revised Pending Items
    2. Unappropriated General Fund Unreserved Fund Balance
    3. Assembly Contingency Fund Balance
    1. Hearing Officer Assignments

  1. COMMITTEE REPORTS ON NON-AGENDA ITEMS

    1. Committee Reports:
    1. Committee of the Whole
    2. Finance Committee
    3. Human Resources Committee
    4. Lands and Resources Committee
    5. Public Works and Facilities Committee
    6. Planning and Policy Committee

    1. Board Liaison Reports

  1. ASSEMBLY COMMENTS AND QUESTIONS
  2. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed 5 minutes per person or 20 minutes total, whichever is less).
  3. ADJOURNMENT

Note: Agenda packets are available for review at the Juneau Municipal Libraries.

ADA Accommodations Available Upon Request: Please contact the Clerk’s Office 72 hours prior to any meeting so arrangements can be made to have a sign language interpreter present or an audiotape containing the Assembly’s agenda made available. The Clerk’s Office telephone number is 586-5278, TDD 586-5351, e-mail: Laurie_Sica@ci.juneau.ak.us.