AGENDA/MANAGER’S REPORT

THE CITY AND BOROUGH OF JUNEAU, ALASKA

Monday, March 6 2000 7:00 – 11:00 PM

Assembly Chambers – Municipal Building

Meeting No. 2000-05

 

 

 

 

Submitted by: _____________________________

                David R. Palmer

               City & Borough Manager

 

 

 

I.                    FLAG SALUTE

 

II.                 ROLL CALL

 

III.               APPROVAL OF MINUTES

 

1.      2/7/00-Regular Meeting No. 2000-03

 

SPECIAL ORDER OF BUSINESS

 

IV.              MANAGER’S REQUEST FOR AGENDA CHANGES

 

V.                 PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed a total of 20 minutes nor more than 5 minutes for any individual).

 

VI.              CONSENT AGENDA

The Consent Agenda includes routine items of business, which may not require separate discussion.  When the Mayor calls for public comment on the Consent Agenda, you may raise your hand and the Mayor will recognize you asking which item(s) you wish to have removed from the Consent Agenda for separate discussion and action.  Following the removal of any item from the Consent Agenda, the Assembly votes on the remaining items in one motion.  (Ordinances for introduction generally may not be removed from the Consent Agenda.)

 

All items that are removed from the Consent Agenda will follow the format of: Administrative or Committee Report, Public Hearing/Participation and Assembly Action.

 

 

 

A.    Ordinances for Introduction

 

1.      Ordinance No. 2000-08

An Ordinance Authorizing the Manager to Reconvey Approximately 30 Acres of Municipally-Owned Property Located at 7-Mile Glacier Highway and to Convey Approximately 46 Acres of Land Above Crow Hill in Douglas to the Alaska Mental Health Trust in Exchange for Property Located Near Sunny Point.

 

This ordinance is in response to public input regarding the disposal of land in Douglas to the Alaska Mental Health Trust. The Trust had originally selected 134 acres of land as part of a land exchange with the City. However, in response to concerns about the size and development issues with the land involved, the exchange parcel was substantially modified; under the current proposal only 46 acres in Douglas would be conveyed to the Trust.

 

Ordinance 2000-08 authorizes the manager to complete an equal value land exchange with the Alaska Mental Health Trust, initiated three years ago with the adoption of Ordinance 97-23. Ordinance 97-23 established the foundation for the land exchange, prompted by a mutual desire by the CBJ and Trust to relocate the National Guard armory from its downtown site. Its current site is owned by the Trust and has been identified for redevelopment.

 

As part of the exchange, the National Guard was given approximately 10 acres of Trust land near 7-Mile Glacier Highway for its new facility and the CBJ acquired an additional 40 adjacent acres, 30 of which were considered suitable for residential development. The 7-Mile land was valued at $900,000. The CBJ has the option of providing equal-value land or paying the Trust in cash.

 

The Trust has agreed to accept a reconveyance of approximately 30 acres of the 7-Mile property, considered surplus to the National Guard needs, and valued at $612,000. To make up the difference in value, the Trust has selected approximately 46 acres of CBJ land, above Crow Hill in Douglas.

 

At its meeting February 7, 2000, the Assembly referred this matter to the Assembly Lands Committee. The Lands Committee met February 23, 2000 and recommended approval of the modified trade agreement.

 

I recommend this ordinance be scheduled for public hearing at the next regular Assembly meeting.

 

 

 

 

2.      Ordinance No.  99-17 (S)

An Ordinance Appropriating To The Manager The Sum Of $26,000 For Maintenance Of The Exterior Siding And Interior Painting At Centennial Hall.  Such Funds Provided By Centennial Hall Unreserved Fund Balance.

 

This ordinance appropriates $26,000 from the Centennial Hall unreserved fund balance for costs associated with the cleaning and re-staining of the exterior siding, and interior painting at Centennial Hall.  Currently, the siding is scheduled for replacement in FY02, in the amount of $420,000.  However, by implementing a cleaning and resealing program in FY00, the siding replacement project could be delayed until FY05.

 

The project would consist of cleaning and sealing, as well as caulking of cracks, window and door openings, and other exterior penetrations, and final staining of the exterior siding.  Interior painting of the front offices, kitchen doors, service corridors, and maintenance office would be completed when weather does not allow outside work. 

 

This work is consistent with routine maintenance work done by CBJ staff. A temporary Laborer position will be created to perform the necessary work.  Your packet includes a breakdown of costs estimated for the project, including personnel costs.

 

It is recommended that the project be implemented as soon as possible, to take advantage of summer weather with better working conditions to do the exterior work. 

 

After this ordinance is adopted, Centennial Hall’s unreserved fund balance would be approximately $190,900.

 

I recommend that this ordinance be introduced and scheduled for public hearing at the next regular meeting.

 

3.      Ordinance No.  99-17 (T)

An Ordinance Appropriating To The Manager The Sum Of $7,260 To Perform A Survey And Publish A Report Of The Historic Buildings In The Casey-Shattuck Neighborhood.  Such Funds Provided By The Alaska Department Of Natural Resources.

 

This ordinance appropriates a $7,260 grant from the Alaska Department of Natural Resources, Office of History and Archaeology (OHA), to conduct a survey of historic buildings in the Casey-Shattuck neighborhood.  The project would further document historic resources of the Juneau community.  The scope of the work will include documenting the history of the neighborhood’s development, identifying historic resources and surveying the current condition of historic properties within the neighborhood.  It is estimated that 75% of the buildings are historically or architecturally significant.  The neighborhood is believed to contain the largest concentration of historic houses in the community.

 

In 1993 OHA awarded the City a grant to survey the Casey-Shattuck neighborhood and the Assembly decided not to approve the in-kind services match which was proposed.  Since 1993 many residents of the neighborhood have indicated a desire that a survey be done.  A number of residents have offered to assist with such a survey.  Volunteer time on the project will provide the entire match for the grant. Community Development staff will provide oversight of the project, administration of the grant, and preparation of the final report.

 

The Juneau Historic Resources Advisory Committee recommends the City submit an application to survey the historic buildings of the Casey-Shattuck neighborhood.  The project is consistent with the CBJ Comprehensive Plan and the draft Historic Preservation Plan. 

 

Total project cost is $12,100.  The grant share is $7,260; the local share is $4,840. The project will be completed by March 31, 2001.

 

Resolution No. 2009, authorizing the manager to submit an application for the grant, was adopted at the Assembly Meeting of 12/6/99.

 

I recommend that this ordinance be introduced and scheduled for public hearing at the next regular meeting.

 

4.      Ordinance No.  99-17 (U)

An Ordinance Appropriating To The Manager The Sum Of $1,650 For Completion Of A Historic Preservation Webpage As Part Of The City And Borough Of Juneau’s Internet World Wide Web Offering.  Such Funds Provided By The Alaska Department Of Natural Resources.

 

This ordinance appropriates a $1,650 grant from the Alaska Department of Natural Resources, Office of History and Archaeology (OHA), for the second phase of the development of a historic preservation web page for Juneau.  Phase I included planning, initial development of features and launching the web page on the Internet. 

 

Phase II allows people to reach Juneau historic information, currently available in hard copy, electronically and include this information in the body of knowledge about Juneau’s history.

 

Total project cost is $2,750.  The grant share is $1,650; the local share is $1,100. The project will be completed by March 31, 2001.

 

The Juneau Historic Resources Advisory Committee recommends the City submit an application to complete the development of the Historic Preservation Webpage. The project is consistent with the CBJ Comprehensive Plan and the draft Historic Preservation Plan.

 

Resolution 2008, authorizing the manager to submit an application for the grant, was adopted at the Assembly Meeting of 12/6/99.

 

I recommend that this ordinance be introduced and scheduled for public hearing at the next regular meeting.

                             

B.     Resolutions

 

1.      Resolution No. 2021

A Resolution Authorizing the City and Borough to Assume All Responsibility for the Planning, Design, Construction, and Maintenance of the North Douglas Highway Road Extension and to Execute a Transfer of Responsibilities Agreement for the Purpose with the Alaska Department of Transportation and Public Facilities.

 

This resolution authorizes a Transfer of Responsibility Agreement (TORA) between CBJ and the State for the North Douglas Highway Extension. This project was initiated through the joint plan developed by CBJ and Goldbelt, Inc. It is appropriate that CBJ, not the State, manage the project. The Department of Transportation and Public Facilities agrees and has requested this resolution. The Assembly has a long record of support for development on the west side of Douglas, and this project in particular.

 

I recommend that this resolution be adopted.

 

3.      Resolution No. 2022

A Resolution Requesting Transfer of Certain Tidelands From the State of Alaska to the City and Borough of Juneau.

 

This resolution requests the state Department of Natural Resources to convey a collection of about 50 pieces of tidelands properties to CBJ. Most of these properties are currently leased to private parties or the city, and transfer would generate about $200,000 in rental income or savings. Ownership of the property would also involve some lease administration and surveying costs. The Assembly and the Harbor Board should recognize that administration of over 50 parcels, many with tenants, will consume staff time not now available. Administration will involve monthly billings, lease rate adjustments, lease assignments, and inspections of the property. The Harbor Board should be encouraged to budget additional staff time to accomplish the work.

 

The statute authorizing this transfer imposes some limits on ownership rights. We can lease but not sell the land, we may not lease it for shore fisheries, and we are obliged to maintain public access to public waters and tidelands.

 

This land acquisition was reviewed and approved by the Docks and Harbors Board at its regular meeting in July 1999 and by the Assembly Lands Committee at its meeting of February 23, 2000.

 

I recommend that this resolution be adopted.

 

C.    Transfer Requests

 

Transfer Request Number T-684: Transfers $194,344 From The Essential Building Repairs Project, The Fire and Safety Code Upgrades for CBJ Facilities Project Harbors Areawide Restrooms Construction Project To The

To the Upgrade for Swimming Pool Lights Project and The Fire and Safety Code Upgrades for CBJ Facilities Project.

 

This transfer request moves funds from:

 

$16,336             The Essential Building Repairs project

$25,008            The Fire and Safety Code Upgrades for CBJ Facilities project

$153,000            Harbors Areawide Restrooms Construction project

$194,344

 

Funds transfer to:

 

$190,000            To the Upgrade for Swimming Pool Lights project

$    4,344            Fire and Safety Code Upgrades for CBJ Facilities project

$194,344

 

(See Manager’s Action Item for description of the project.)

 

The loan from Harbors will be repaid from FY01 CIP Funds.

 

After the transfers are approved, the fund available balances, budgets, and status for the projects will be as follows:

 

Transfer Status/            Unobligated               Unobligated         Total Project

Project Number/           Funds Available         Funds Available  Budget

Project Name               Prior to Transfer        After Transfer      After Transfer    Status

 

Transferred from:

 

P396-06/

Essential Building

Repairs            $251,991            $235,655            $883,349    Ongoing

 

P396-10/

Fire and Safety Code

Upgrades for CBJ

Facilities            $20,664            $(4,344)            $174,992     Closing

 

 

H354-69/

Harbors Areawide

Restroom Const.            $350,000            $197,000            $197,000            New

                                                                                                                        Project

 

Transferred to:

P396-32/

Upgrade to Swimming

Pool Lights                        -0-            $190,000            $190,000             New                                                                        Project

 

P396-10/

Fire and Safety Code

Upgrades for CBJ

Facilities            $(4,344)            -0-            $179,336        Closing

 

I recommend approval of this transfer.

 

 

D.    Liquor License Renewals:

 

Beverage Dispensary-Tourism

Juneau Airport Travel Lodge

 

Brewery License

Alaskan Brewing & Bottling Co.

 

Package Store

Home Liquor

Kenny’s Liquor Market

Thibodeau’s Liquor Barrel

 

Restaurant Eating Place-Public Convenience

Douglas Café

 

The Finance, Police, Fire, and Community Development Departments have reviewed the renewal applications. The Human Resources Committee will meet on Monday, March 6, 2000, and based on the information provided at its meeting, will forward its recommendation to the Assembly tonight regarding whether to waive its right to protest the applications as listed above.

 


I recommend the Assembly adopt the Human Resources Committee recommendation from its March 6 meeting regarding its right to protest the licenses as reported.

 

C.     Bid Awards:

 

1.      Bid Award No. E00-224 Crow Hill and Lawson Creek Area Reconstruction project.

 

Bids were opened on the subject project on February 18, 2000.  The bid protest period expired at 4:30pm on February 22, 2000.  Results of the bid opening are as follows:

 

 

RESPONSIVE

 

TOTAL BID

 

ARETE CONSTRUCTION CORPORATION

 

$673,799.00

 

Glacier State Contractors, Inc.

 

696,172.00

 

 

 

 

 

Engineer's Estimate

 

$730,389.00

 

The project consists of reconstruction of Crow Hill Drive, Lawson Creek Road and Raven Road, with the addition of a bus pull-out at Douglas Highway. This will include some water and sanitary sewer improvements, new storm drainage, a new paved sidewalk along Crow Hill Drive and Lawson Creek Road, roadway embankment replacement, asphalt pavement, a concrete retaining wall, curb and gutter, and new street lighting.

 

The funding source for this project is from Areawide Streets Sales Tax and total project funds are $1,000,000

 

I recommend award of this project to Arete Construction Corporation in the amount bid for a total award of $673,799.00

 

 

VII.            ORDINANCES FOR PUBLIC HEARING

 

1.      Ordinance No. 99-17 (R)

An Ordinance Transferring To The General Fund $37,600 For Unanticipated Reductions In Employee Liability Charges.  Of The Amount Transferred $25,800 Will Be Provided By The Juneau Douglas School District And $11,800 By Bartlett Regional Hospital.

 

This Ordinance transfers $25,800 from the School District and $11,800 from Bartlett Regional Hospital to the general fund for reductions in Risk Management's FY00 charges for Employee Liability Coverage. 

 

During the FY00 budget process, it was determined that the Risk Management charges for Employee Liability coverage to the School District and Bartlett Regional Hospital could be reduced by $25,800 and $11,800.  On June 9, 1999, the Assembly Finance Committee, by motion, reduced Risk Management's interdepartmental charge for FY00.  The Assembly Finance Committee also went on to recommend to the School and Hospital Boards that they consider transferring these unanticipated budgetary savings to the City’s General Fund. 

 

The School Board endorsed the transfer of $25,800 to the General Fund on June 15, 1999.  The Hospital verbally approved the transfer to the General Fund on January 28, 2000. We appreciate the spirit of cooperation these actions indicate.

 

Copies of the School Board meeting minutes can be found in your packets.

 

I recommend this ordinance be adopted.

 

Public Hearing

Assembly Action

 

2.      Ordinance No. 2000-06

An Ordinance Amending the Sales Tax Code to Repeal the Exemption for Sales, Services and Rentals To or By the Federal and State Governments and to Impose the Tax on Certain Sales, Services, and Rentals By the City and Borough of Juneau.

 

This ordinance is intended as a replacement for Ordinance 2000-03.

 

The current sales tax exemption for governments allows Juneau to tax some of the services it provides, but not goods sold. This ordinance amends the exemption to require taxation of several more CBJ goods and services.

 

The ordinance also removes the exemptions for sales to or by the federal and state governments. Many of these sales will remain exempt by force of federal and state law, but this ordinance will make some transactions subject to taxation. Sales by governments are the most likely candidates because the sales tax falls on the private buyer, not the government seller.

 

The exemption for other municipalities is left in place in order to maintain Juneau’s role as a regional leader and good neighbor. Sales to CBJ remain exempt because it would be a pointless expense for the City and Borough to tax itself.

 

This ordinance amends the code for clarification in several places, most notably by uniform usage of the phrase "retail sales, services, and rentals of real and tangible personal property" in place of several different wordings which gave the false impression of different meanings.

 

In order to allow the State of Alaska, Capital Transit and Eaglecrest to make a more orderly transition to the new rule, the subsections which require them to collect sales tax will be effective at the beginning of the next fiscal year.

 

In order to correct a few technical problems that became apparent after introduction, I recommend the following amendments:

 

1.      On page 1, line 23, delete the phrase "and not exempted by subsections (1) through (12) or by (14) and subsequent subsections of this section. This phrase is intended to be helpful, but is unnecessary because the listed subsections stand on their own and will exempt, for example, Airport sales to senior citizens, even if this subsection (b) does not say so.

 

2.      On page 1, line 25, change "cafeteria and espresso sales" to "sales, services, and rentals". This change will ensure that if Bartlett undertakes a new retail operation, it will be taxable. The non-profit gift shop, sales of medical items, drugs, etc. remain exempt in subsections (1)-(12) and (14)-(39).

 

 

3.      On page 2, line 3, delete item (4). It is not necessary to list Centennial Hall operations because they are covered by the listing for the Parks & Recreation Department.

 

I recommend this ordinance be adopted.

 

Public Hearing

Assembly Action

 

3.      Ordinance No. 2000-07

An Ordinance Repealing Chapter 30 of the Business Regulations Code Relating to Pawnbrokers, Secondhand Dealers and Junk Shops.

 

CBJ pawnbroker regulations primarily duplicate state regulations. These state licensing and record keeping regulations are enough to provide JPD with the information it needs, so elimination of the CBJ system will save staff and businesses time and money.

 

I recommend this ordinance be adopted.

 

Public Hearing

Assembly Action

 

 

VIII.         UNFINISHED BUSINESS

 

 

IX.              NEW BUSINESS

 

 

X.                 ADMINISTRATIVE REPORTS ON NON-AGENDA ITEMS

 

A.     Manager’s Report – Action Items

 

1.   Pool Lighting Safety Upgrades

 

RMC, Inc. was awarded a contract to replace the air-handling unit, construct a canopy over the unit, and paint the interior at the Augustus Brown swimming pool.  Since the award, we have learned that the pool lighting must be replaced to satisfy DEC and OSHA requirements.  Because RMC’s work requires scaffolding over the pool area, it is desirable to have them replace the lights over the pool area. This avoids duplication of scaffolding expense.  The cost of the work is $80,280.00.  The work has been reviewed by our electrical engineer, Haight & McLaughlin, and is deemed reasonable. 

 

Additional lighting is required over the pool deck area.  Because the extensive scaffolding is not required for this work, this contract will be put out to public bid.  The pool is scheduled to close April 17-May 7 for maintenance, and the work will be completed then.  The estimated cost of the remaining lighting work is $93,000. This work is essential to pool operations.  In the interim, additional staffing and staff protocol will be implemented to mitigate the problem.

 

I recommend the assembly approve change orders in the amount of $80,280 to RMC, Inc. to replace the lighting over the pool area.

 

B.     Manager’s Report – Information Items

 

C.     Attorney’s Report

 

XI.              MAYOR’S REPORT ON NON-AGENDA ITEMS

 

A.     Revised Pending Items

 

B.     Unappropriated General Fund Unreserved Fund Balance

 

C.     Assembly Contingency Fund Balance

 

D.     Hearing Officer Assignments

 

XII.            COMMITTEE REPORTS ON NON-AGENDA ITEMS

 

A.     Committee Reports:

 

1.      Committee of the Whole

2.      Finance Committee

3.      Human Resources Committee           

4.      Lands and Resources Committee

5.      Public Works and Facilities Committee

6.      Planning and Policy Committee

 

B.     Board Liaison Reports

 

XIII.         ASSEMBLY COMMENTS AND QUESTIONS

 

XIV.         CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed 5 minutes per person or 20 minutes total, whichever is less).

 

XV.           ADJOURNMENT

 

 

 

Note: Agenda packets are available for review at the Juneau Municipal Libraries.

 

ADA Accommodations Available Upon Request: Please contact the Clerk’s Office 72 hours prior to any meeting so arrangements can be made to have a sign language interpreter present or an audiotape containing the Assembly’s agenda made available.  The Clerk’s Office telephone number is 586-5278, TDD 586-5351, e-mail: Laurie_Sica@ci.juneau.ak.us