AGENDA/MANAGER’S REPORT

THE CITYAND BOROUGH OF JUNEAU, ALASKA

Monday, March 2013, 2000 7:00 – 11:00 PM

Assembly Chambers – Municipal Building

Meeting No. 2000-06

Submitted by: _____________________________

David R. Palmer

City & Borough Manager

 

  1. FLAG SALUTE
  2. ROLL CALL
  3. APPROVAL OF MINUTES
    1. 1/24/00-Regular Meeting No. 2000-02

SPECIAL ORDER OF BUSINESS

  1. MANAGER’S REQUEST FOR AGENDA CHANGES
  2. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed a total of 20 minutes nor more than 5 minutes for any individual).
  3. CONSENT AGENDA

The Consent Agenda includes routine items of business, which may not require separate discussion. When the Mayor calls for public comment on the Consent Agenda, you may raise your hand and the Mayor will recognize you asking which item(s) you wish to have removed from the Consent Agenda for separate discussion and action. Following the removal of any item from the Consent Agenda, the Assembly votes on the remaining items in one motion. (Ordinances for introduction generally may not be removed from the Consent Agenda.)

All items that are removed from the Consent Agenda will follow the format of: Administrative or Committee Report, Public Hearing/Participation and Assembly Action.

    1. Ordinances for Introduction

    1. Ordinance No. 99-17 (V)

An Ordinance Appropriating to the Manager the Sum of $83, 500 for the Following Capital Projects: Airport Revolving Capital Reserve Account, General Aviation and Air Carrier Ramp Design, Airport Master Plan, Rehabilitation of Blast Pads, Hard Stands and Chip Seal, Airport Perimeter Fence I and Airport Terminal Wall and Ceiling Rehabilitation. Such Funds Provided by Passenger Facility Charges.

There is appropriated to the Manager the sum of $83,500 for the following capital projects:

1. Airport Revolving Capital Reserve Account $43,041

2. General Aviation and Air Carrier Ramp Design 8,354

3. Airport Master Plan 22,578

4. Rehabilitation of Blast Pads, Hard Stands, and Chip Seal 1,072

5. Airport Perimeter Fencing I 121

6. Airport Terminal Wall and Ceiling Rehabilitation 8,334

$83,500


The source of funds for this project are the

Passenger Facility Charges $83,500

    1. Resolutions
    1. Resolution No. 2017
    2. A Resolution Reestablishing the Rules of Procedure for the Assembly of the City and Borough of Juneau, Alaska; Adopting Mason’s Manual of Legislative Procedures as the Governing Rules Where Other Provision Is Not Made; and Repealing Resolution No. 1966.

      The Assembly's procedural resolution must be amended to include the Policy and Planning Committee, and should be amended to include several other improvements. Changes are indicated in the usual legislative notations and comprise the following:

      Agenda item XI, "Mayor's Report on Non-Agenda Items" and item XII, "Committee Reports on Non-Agenda Items" have been combined in a single item XI, "Assembly Reports on Non-Agenda Items". This item is subdivided into "Committee Reports", "Liaison Reports", and "Presiding Officer Reports". The last item is for status reports on appeals.

      Rule 1(B) has been amended to remove the requirement that "matters" be submitted for the agenda at least 3 days in advance of the meeting. The Mayor and Manager should be free to include last-minute items in the agenda. The real purpose of this rule may be to discourage late document submission by the public. This issue is addressed in the amendment proposed for Rule 8(D).

      Rule 5(A)(6) has been amended to include the Policy and Planning Committee.

      Rule 8(C) has been amended to improve the fair allocation of time between public speakers. This is usually not an issue, but in some cases a series of impassioned speakers, speaker attempts to transfer time, or prolonged Assembly questioning can have the effect of short-changing some speakers.

      Rule 8(D): Sometimes the clerk is subject to last-minute demands to copy voluminous materials. This amendment solves that problem, but leaves citizens free to distribute material themselves at the meeting.

      Rule 8(J) is amended for the same reason as for 8(C): to address occasional problems with time allocation between public speakers.

      I recommend that this resolution be adopted.

    3. Resolution No. 2023

A Resolution Authorizing the Manager to Apply to the State of Alaska for Conveyance of Certain Municipal Entitlement Lands.

The resolution authorizes the Manager to apply to the State to receive title to the six parcels of land, according to the ranking provided in the resolution. Maps of the parcels are included in this packet.

The Assembly Lands Committee and the Planning Commission have reviewed the proposed selections and recommended approval.

I recommend this resolution be adopted.

    1. Resolution No. 2025

A Resolution Authorizing the City and Borough to Assume All Responsibility for the Planning, Design, and Construction of the Main Street Transit Center and to Execute a Transfer of Responsibilities Agreement for the Purpose with the Alaska Department of Transportation and Public Facilities.

This resolution authorizes a Transfer of Responsibility Agreement (TORA) between CBJ and the State for the Main Street Transit Center. It is appropriate that CBJ, not the State, manage the project. The Department of Transportation and Public Facilities agrees and has requested this resolution.

I recommend that this resolution be adopted.

    1. Resolution No. 2026

A Resolution Authorizing the Manager to Convey a Portion of Lot 2A, U.S. Survey 5504, Comprising Approximately 210 Square Feet of Land, to Habitat for Humanity.

Resolution No. 2026 authorizes the Manager to convey approximately 210.45 square feet of land to be added to a lot previously donated to Habitat for Humanity. The expansion of the lot, specifically the increased road frontage, will enable Habitat for Humanity to subdivide the lot and construct two single-family affordable houses, instead of one. This conveyance allows for the subdivision of the existing lot into two lots.

The Assembly Lands Committee on February 23, 2000 and the Planning Commission on February 8, 2000 recommended approval of this conveyance.

I recommend approval of this resolution.

 

    1. Transfer Requests
    1. Transfer Request Number T-685: Transfers $120,000 From The Airport Revolving Capital Reserve Account To The Runway 8-26 Rehabilitation and Centerline Lights Control Project.
    2. This Transfer Request moves $120,000 in Passenger Facility Charge (PFC) revenue from the Airport Capital Reserve Account to the Runway 8-26 Rehabilitation and Centerline Lights Control project to upgrade the Centerline Lights Control System.

      The Federal Aviation Administration (FAA) will provide a grant amendment for 93.75% or $112,500, of the additional cost. The City will provide local match of 3.125% or $3,750 and the Alaska Department of Transportation and Public Facilities will provide match of 3.125% or $3,750.

      The Airport Board at their meeting of March 8, 2000 approved this action.

       

      I recommend approval of this transfer.

    3. Transfer Request Number T-686: Transfers $55,000 From the Glacier/Willoughby Reconstruction Project to the Shattuck Way Reconstruction Project.

This Transfer Request moves $55,000 in FY99 Areawide Street Sales Tax from the Glacier/Willoughby Reconstruction project to the Shattuck Way Reconstruction project.

Bids for the Front Street overlay and downtown sidewalk/access improvements phase of the Shattuck Way Reconstruction project were received March 10, 2000. The low bid was $144,860; the engineer’s estimate was $100,450. There are insufficient funds in the project to award the bid.

One reason for the high bids on this project is the very short construction period between notice to proceed and the start of the tourist season. Unfortunately, this is an unavoidable conflict for many downtown street improvement projects. The Glacier/Willoughby project is essentially complete, and there are sufficient funds available in the project for the final phase of the Shattuck Way project.

The respsonsive bids were similar in price. A rebid would not likely result in better prices.

After the transfer is approved, the fund available balances, budgets, and status for the projects will be as follows:

Transfer Status/ Unobligated Unobligated Total Project

Project Number/ Funds Available Funds Available Budget

Project Name Prior to Transfer After Transfer After Transfer Status

Transferred from:

R412-46/

Glacier/Willoughby

Reconstruction $443,197 $388,197 $3,285,230 Closing

Transferred to:

R412-62/

Shattuck Way

Reconstruction $133,073 $188,073 $995,000 Ongoing

 

I recommend approval of this transfer.

    1. Bid Awards:
    1. Contract No. E00-284

Front Street Overlay and Sidewalk Access Improvements.

Bids were opened on the subject project on March 10, 2000. The bid protest period expired at 4:30pm on Monday, March 13, 2000. Results of the bid opening are as follows:

 

RESPONSIVE

TOTAL BID

MILLER CONSTRUCTION COMPANY, LTD.

$144,860.00

Arete Construction Corporation

148,555.00

Glacier State Contractors, Inc.

153,585.00

Engineer's Estimate

$100,450.00

The project consists of cold planing and an a.c. pavement overlay for Front Street; and the reconstruction of thirteen sidewalk and curb and gutter areas to provide improvements to sixteen sidewalk access ramps and adjacent sidewalk areas.

The funding source for this project is from the FY99 Areawide Street Sales Tax; ADA Compliance Fund; Street Reconstruction Reserves. Total project funds is $185,000 (includes transfer of $55,000).

  1. ORDINANCES FOR PUBLIC HEARING
    1. Ordinance No. 2000-08
    2. An Ordinance Authorizing the Manager to Reconvey Approximately 30 Acres of Municipally-Owned Property Located at 7-Mile Glacier Highway and to Convey Approximately 46 Acres of Land Above Crow Hill in Douglas to the Alaska Mental Health Trust in Exchange for Property Located Near Sunny Point.

      This ordinance is in response to public input regarding the disposal of land in Douglas to the Alaska Mental Health Trust. The Trust had originally selected 134 acres of land as part of a land exchange with the City. However, in response to concerns about the size and development issues with the land involved, the exchange parcel was substantially modified; under the current proposal only 46 acres in Douglas would be conveyed to the Trust.

      Ordinance 2000-08 authorizes the Manager to complete an equal value land exchange with the Alaska Mental Health Trust, initiated three years ago with the adoption of Ordinance 97-23. Ordinance 97-23 established the foundation for the land exchange, prompted by a mutual desire by the CBJ and Trust to relocate the National Guard armory from its downtown site. Its current site is owned by the Trust and has been identified for redevelopment.

      As part of the exchange, the National Guard was given approximately 10 acres of Trust land near 7-Mile Glacier Highway for its new facility and the CBJ acquired an additional 40 adjacent acres, 30 of which were considered suitable for residential development. The 7-Mile land was valued at $900,000. The CBJ has the option of

    providing equal-value land or paying the Trust in cash.

    The Trust has agreed to accept a reconveyance of approximately 30 acres of the 7-Mile property, considered surplus to the National Guard needs, and valued at $612,000. To make up the difference in value, the Trust has selected approximately 46 acres of CBJ land, above Crow Hill in Douglas.

    At its meeting February 7, 2000, the Assembly referred this matter to the Assembly Lands Committee. The Lands Committee met February 23, 2000 and recommended approval of the modified trade agreement.

    I recommend this ordinance be adopted.

    Public Hearing

    Assembly Action

  1. Ordinance No. 99-17 (S)
  2. An Ordinance Appropriating to the Manager the Sum of $26,000 for Maintenance of the Exterior Siding and Interior Painting at Centennial Hall. Such Funds Provided by Centennial Hall Unreserved Fund Balance.

    This ordinance appropriates $26,000 from the Centennial Hall unreserved fund balance for costs associated with the cleaning and re-staining of the exterior siding, and interior painting at Centennial Hall. Currently, the siding is scheduled for replacement in FY02, in the amount of $420,000. However, by implementing a cleaning and resealing program in FY00, the siding replacement project could be delayed until FY05.

    The project would consist of cleaning and sealing, as well as caulking of cracks, window and door openings, and other exterior penetrations, and final staining of the exterior siding. Interior painting of the front offices, kitchen doors, service corridors, and maintenance office would be completed when weather does not allow outside work.

    This work is consistent with routine maintenance work done by CBJ staff. A temporary Laborer position will be created to perform the necessary work. Your packet includes a breakdown of costs estimated for the project, including personnel costs.

    It is recommended that the project be implemented as soon as possible, to take advantage of summer weather with better working conditions to do the exterior work.

    After this ordinance is adopted, Centennial Hall’s unreserved fund balance would be approximately $190,900.

    I recommend this ordinance be adopted.

    Public Hearing

    Assembly Action

  3. Ordinance No. 99-17 (T)
  4. An Ordinance Appropriating to the Manager the Sum of $7,260 to Perform a Survey and Publish a Report of the Historic Buildings in the Casey-Shattuck Neighborhood. Such Funds Provided by the Alaska Department of Natural Resources.

    This ordinance appropriates a $7,260 grant from the Alaska Department of Natural Resources, Office of History and Archaeology (OHA), to conduct a survey of historic buildings in the Casey-Shattuck neighborhood. The project would further document historic resources of the Juneau community. The scope of the work will include documenting the history of the neighborhood’s development, identifying historic resources and surveying the current condition of historic properties within the neighborhood. It is estimated that 75% of the buildings are historically or architecturally significant. The neighborhood is believed to contain the largest concentration of historic houses in the community.

    In 1993 OHA awarded the City a grant to survey the Casey-Shattuck neighborhood and the Assembly decided not to approve the in-kind services match which was proposed. Since 1993 many residents of the neighborhood have indicated a desire that a survey be done. A number of residents have offered to assist with such a survey. Volunteer time on the project will provide the entire match for the grant. Community Development staff will provide oversight of the project, administration of the grant, and preparation of the final report.

    The Juneau Historic Resources Advisory Committee recommends the City submit an application to survey the historic buildings of the Casey-Shattuck neighborhood. The project is consistent with the CBJ Comprehensive Plan and the draft Historic Preservation Plan.

    Total project cost is $12,100. The grant share is $7,260; the local share is $4,840. The project will be completed by March 31, 2001.

    Resolution No. 2009, authorizing the Manager to submit an application for the grant, was adopted at the Assembly Meeting of 12/6/99.

    I recommend this ordinance be adopted.

    Public Hearing

    Assembly Action

  5. Ordinance No. 99-17 (U)

An Ordinance Appropriating to the Manager the Sum of $1,650 for Completion of a Historic Preservation Webpage as Part of the City and Borough of Juneau’s Internet World Wide Web Offering. Such Funds Provided by the Alaska Department of Natural Resources.

This ordinance appropriates a $1,650 grant from the Alaska Department of Natural Resources, Office of History and Archaeology (OHA), for the second phase of the development of a historic preservation web page for Juneau. Phase I included planning, initial development of features and launching the web page on the Internet.

Phase II allows people to reach Juneau historic information, currently available in hard copy, electronically and include this information in the body of knowledge about Juneau’s history.

Total project cost is $2,750. The grant share is $1,650; the local share is $1,100. The project will be completed by March 31, 2001.

The Juneau Historic Resources Advisory Committee recommends the City submit an application to complete the development of the Historic Preservation Webpage. The project is consistent with the CBJ Comprehensive Plan and the draft Historic Preservation Plan.

Resolution 2008, authorizing the manager to submit an application for the grant, was adopted at the Assembly Meeting of 12/6/99.

I recommend this ordinance be adopted.

Public Hearing

Assembly Action

  1. UNFINISHED BUSINESS
  2.  

  3. NEW BUSINESS
  4.  

  5. ADMINISTRATIVE REPORTS ON NON-AGENDA ITEMS

    1. Manager’s Report – Action Items
    1. This is a request to have the Assembly allow the inclusion of one late senior citizen property tax exemption application for 1999. Mr. Kuchta has been filing for the State's Senior Citizen Property Tax Exemption Program since 1988. In 1999, due to his error he failed to submit an exemption request. Mr. Kuchta contacted the Assessor's Office in December 1999 after receiving a property tax delinquency notice. Mr. Kuchta has since filed an appropriate senior citizen assessment exemption for the tax year 2000.

State statute allows the governing body of the municipality for good cause to waive during a year a claimant's failure to make timely application for the exemption and to authorize the assessor to accept the application.

Based on the filing circumstances, I am recommending that the Assembly authorize the acceptance of this late senior citizen exemption request.

    1. Manager’s Report – Information Items

    1. Attorney’s Report

  1. MAYOR’S REPORT ON NON-AGENDA ITEMS

    1. Revised Pending Items
    2. Unappropriated General Fund Unreserved Fund Balance
    3. Assembly Contingency Fund Balance

    1. Hearing Officer Assignments

  1. COMMITTEE REPORTS ON NON-AGENDA ITEMS

    1. Committee Reports:
    1. Committee of the Whole
    2. Finance Committee
    3. Human Resources Committee
    4. Lands and Resources Committee
    5. Public Works and Facilities Committee
    6. Planning and Policy Committee

    1. Board Liaison Reports

  1. ASSEMBLY COMMENTS AND QUESTIONS
  2. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed 5 minutes per person or 20 minutes total, whichever is less).
  3. ADJOURNMENT

 

 

Note: Agenda packets are available for review at the Juneau Municipal Libraries.

ADA Accommodations Available Upon Request: Please contact the Clerk’s Office 72 hours prior to any meeting so arrangements can be made to have a sign language interpreter present or an audiotape containing the Assembly’s agenda made available. The Clerk’s Office telephone number is 586-5278, TDD 586-5351, e-mail: Laurie_Sica@ci.juneau.ak.us.