Manager's Reports -- October, 1995

TO: Mayor and Assembly DATE: October 2, 1995

FROM: David R. Palmer

City and Borough Manager

SUBJECT: Manager's Report - Regular Mtg. No. 95-38

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A. Ordinances for Introduction:

1. Ordinance No. 95-11 (P)

In April 1995, funds in the amount of $18,000 were appropriated from parking fee revenue for contractual parking enforcement for the Marine Park Garage commencing May 1,1995 through the end of September.

Staff was directed to return to the Assembly in September with a report on the utilization of the garage, the effectiveness of enforcement, and to propose a plan for ongoing management before additional funds would be appropriated from the Parking Fund.

Currently, there are 263 permit holders for 189 permit spaces; the permit area is over sold at 139%. Increased permit revenue is accrued to the parking fund as well as revenue from citations (after a management fee is levied by JPD). Seven hundred and forty-nine citations were written between May 1, 1995 and August 25, 1995, for fines totaling 14,980.00. This is over two citations per hour that enforcement staff was present.

At the Finance Committee meeting of September 28th, staff was directed to extend current contracts for cleaning and enforcement on a month to month basis until such time as other contract options can be explored.Staff will return to the Finance Committee as soon as possible with an analysis of alternatives.

This ordinance is for an appropriation to fund enforcement effort through the end of the fiscal year.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

2. Ordinance No. 95-11(S)

This ordinance accepts and appropriates an Alaska Department of Environmental Conservation (ADEC) grant of $122,880 for the Goat Hill Sewer Phase II. This will extend the sewer line along the Back Loop Road from the bottom of Goat Hill at Jo Anne Way to Lee Street, serving Windfall Avenue, Auke Street, and Lakeshore Drive.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

3. Ordinance No. 95-36

This ordinance authorizes a new lease for the purpose of extending an existing airport lease from a 30-year term to a 50-year term. The lease was negotiated in 1978 with Wayne Tarbox, then transferred to Ron and Kathryn Maas, and from them to the present owner, David and Renda Heimbigner. The Lands Code provides that airport leases are limited to 20 years unless the Assembly approves a longer term.

Because the existing lease currently exceeds the standard lease term, and because the lessee is seeking a substantial additional extension, the Law Department recommends that if the lessee's request is granted, it be in the form of a new lease rather than a further extension. This action will have no economic impact.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

B. Bid Awards:

1. Bid No. 96-090: Two Fire Pumper Trucks with 1,000 Gallon Water Tanks for CBJ Fire Department

Bids were opened on Bid No. 96-090, for two Fire Pumper Trucks with 1,000 gallon Water Tanks for the CBJ Fire Department on September 19, 1995, with the following results.

Budget: $450,000 Vehicles and Equipment

Bidder Total Bid

Seagrave Fire Apparatus, Inc. $448,000.00

UnitedFire Service 442,665.00*

Oregon Fire and Police Equipment 449,510.00

Ferrara Fire Apparatus, Inc. 449,772.60

McPhersen Supply Co. 462,493.00

Husky Fire Equipment 472,891.00

H & W Emergency Vehicles No Bid

* Variances to bid specifications are not acceptable.

I recommend award to Seagrave Fire Apparatus, Inc. on the basis of having the lowest responsive bid price, in the amount bid, for a total award of $448,000.00.

2. Bid No. 96-112: Urea De-Icing Chemical for CBJ Airport

Bids were opened on Bid No. 96-112, for Urea De-Icing Chemical for the CBJ Airport, on September 22, 1995, with the following results:

Budget: $81,000

Bidder Total Bid

Wolfkill Feed & Fertilizer Corp. $ 89,900.00

Van Water and Rogers 95,990.00

Samira 95,990.00

Great Western Chemical 99,571.00

Top Line No Bid

I recommend award to Wolfkill on the basis of having the lowest responsive bid price, in the amount bid, for a total award of $89,900.00.

C. Transfer Request:

1. Transfer T-575

This transfer request of $22,206 will transfer funds into Calhoun Avenue Sidewalk, which is currently over budget. This transfer will close-out CIP R412-20 12th Street/Glacier Avenue to Egan Drive as this project is complete.

After this transfer request is approved, the project balances will be as follows:

Project Increase Project (Decrease) Budget

R412-29 12th Street/Glacier Avenue to Egan Drive $(22,206) -0-

R412-20 Calhoun Avenue Sidewalk 22,206 $1,923,054

I recommend that this transfer request be approved.

2. Transfer No. T-576

This transfer of $8,708 will cover further funding for Programmable Logic Controller (PLC) programming costs to B.C. Haight for CIP W494-03 Mountainside Estates Water Line. It will close out CIP U188-90 Highland Improvements (Highland/Starr).

After this transfer request is approved, the project balances will be as follows:

Project Increase Project (Decrease) Budget

U188-90 Highland Improvements (Highland/Starr) $(8,708) -0-

W494-03 Mountainside Estates Water Line $8,708 $434,916

I recommend that this transfer request be approved.

D. Liquor Licenses

1. Sorrento's to Pizzeria Roma

Sorrento's Restaurant and Pizzeria Roma request permission to have Pizzeria Roma serve as the main location for the Sorrento's Restaurant liquor license. Both restaurants are located in the same building, across the hall from each other, and because Sorrento's Restaurant has closed, Pizzeria Roma wants to serve as the main location. The ABC Board has indicated that it has no objections to the change if the Assembly has no objections to it. Staff from the Police, Fire, Community Development and Finance Departments has no objections to the change of location.

The Human Resources Committee will meet at noon on Monday, October 2, 1995, to review the request.

I recommend adoption of the Human Resources Committee report.


1. Ordinance No. 95-11 (O)

This ordinance appropriates $5,455.00 of grant funds from the State of Alaska, Department of Natural Resources, a division of Urban Forestry for a landscape program. It is to cover costs for planting of 35 trees and 38 shrubs in the downtown area. Our local match would be $825.00 in cash and in-kind services. A local contractor will purchase and plant the trees and CBJ staff will purchase and plant the shrubs. CBJ staff will assume all future maintenance responsibilities.

I recommend that this ordinance be adopted.

2. Ordinance No. 95-11 (Q)

This ordinance appropriates a donation to the Alaska Troller's Association in the amount of $20,000 to be used as support in the defense of salmon fishing for sport and commercial interests throughout Southeast Alaska. The Assembly met on August 30, 1995 and directed that this appropriation be prepared. The Harbor Board met on August 31, 1995 and concurred with the Assembly. Funding for this donation is $15,000 from the Unappropriated General Fund Balance and a $5,000 transfer from the Unreserved Retained Earnings of the Dock Fund to the General Fund. After this ordinance is adopted the Unappropriated General Fund Balance will be $3,814,400 and the Dock Unreserved Retained Earnings will be $648,100.

I recommend that this ordinance be adopted.

3. Ordinance No. 95-11 (R)

This ordinance would increase the FY 96 Mental Health Division budget by $500,000 to provide services to seriously emotionally disturbed and autistic youth in the community. Funding for this increase will come from state Medicaid revenues. The increase will be used for contracts with foster care homes, school tutors,

trackers, and other assistance workers with youth. Additionally, the increase will fund a contract with R.E.A.C.H., Inc. to provide intensive services to autistic youth in our community.

This request has already been approved by the Mental Health Committee and the Social Services Advisory Board. Minutes of the Social Services Advisory Board are in your packet.

I recommend that this ordinance be adopted.

4. Ordinance No. 95-33

This ordinance makes several changes designed to make the land use code more flexible. The most significant changes reduce the delay and red tape associated with variances.

The ordinance establishes a new type of variance, known as the "de minimis" variance.

A de minimis variance may be issued by the Community Development Director after brief and informal procedures. Its purpose is to allow small dimensional violations, such as errors in yard setbacks.

The ordinance also changes some of the standards for variances other than de minimis. Currently, these standards are listed in CBJ 49.20.25(b)(5) in the conjunctive. This means that the applicant must satisfy all of the listed standards in order to qualify for a variance. The new ordinance lists the grounds in the disjunctive, so that applicants need satisfy only one of the criteria in order to qualify. The new ordinance also establishes a new basis for granting a variance. The new basis allows a variance if denial would "unreasonably prevent the owner from using the property in a manner which is consistent as to scale, amenities, appearance or features, with existing development in the neighborhood." These changes relax the requirements of the zoning code and bring them into closer compliance with Planning Commission practice regarding variances.

The fee for both kinds of variances is set at $300, slightly less than the 1993 estimate by CDD that administration of the average variance costs the city and borough $340 in planner and cartographic expenses.

The ordinance also specifies that several kinds of small, unheated accessory structures will no longer be included within the term "building" under the land use code.

This change will allow more freedom in the construction of stairways, balconies, toolsheds, playhouses, and the like.

The Planning Commission thoroughly reviewed and discussed this ordinance at its Committee of Whole meeting of September 5 and at its regular meeting of September 12 recommended forwarding this ordinance to the Assembly for adoption.

I recommend that this ordinance be adopted.

5. Ordinance No. 95-34

This ordinance establishes the bail forfeiture amounts that may be paid in lieu of a court appearance by defendants charged with minor offenses under the airport code.

The airport board has been informed that this ordinance will be presented to the Assembly and requests no review provided that the amounts set forth for airport fines are similar to those established for similar offenses throughout the CBJ.

I recommend that this ordinance be adopted.

6. Ordinance No. 95-35

This ordinance makes several housekeeping changes in the Lands Code dealing with the Wetlands Review Board and with appeals.

Changes to the appeals section delete erroneous language requiring that appeals from certain boards be heard by the Planning Commission. Instead, these appeals should go directly to the Assembly, as specified by Charter 3.16(b).

This ordinance also updates certain technical references in the wetlands review section, including adoption of the latest version of the Juneau Wetlands Management Plan, and regulation of mechanical clearing and excavating in addition to placement of dredged or fill material.

This action will have no economic impacts.

I recommend that this ordinance be adopted.




A. Manager's Report - Action Item:

B. Manager's Report - Information Items:

1. CBJ Neighborhood Traffic Control

In response to the Assembly's request, City staff is in the preliminary stages of developing a program to address the concerns frequently expressed by citizens of speeding on local streets. The goal of the program is to develop a process which is responsive to the community's speeding concerns and which will respond in a logical and progressive manner focusing upon neighborhood involvement and increasing City involvement.

The program is being modeled around the Neighborhood Traffic Control Program used by the City of Bellevue, Washington. Enclosed in your packet are copies of their approach.

2. Tlingit-Haida Water Quality Agreement

At its meeting of September 25th the Assembly instructed the Attorney to draft a CBJ/Tlingit-Haida agreement that would address the water supply concerns of residents in the vicinity of the housing development. The attorney reports he is mediating discussions between the parties, and is confident that a draft agreement will be ready for review by the residents at a neighborhood meeting scheduled for Thursday, September 28th. A second draft will be presented to the Assembly at its meeting on October 2nd.

3. Implementation of Water Utility Supervisory Control and Data Acquisition Upgrade

Enclosed in your packet is a memo from Dean Nordenson on how he plans to proceed with the upgrade of the water SCADA system.

C. Attorney's Report:


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