TO: Mayor and Assembly DATE: December 18, 1995

FROM: David R. Palmer

City and Borough Manager

SUBJECT: Manager's Report - Regular Mtg. No. 95-46

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SPECIAL ORDER OF BUSINESS:

CONSENT AGENDA:

A. Ordinances for Introduction:

1. Ordinance No. 95-40

This ordinance provides a simplified permitting procedure for land owners wanting to consolidate four or fewer lots into one. Currently, these actions are governed by the minor subdivision ordinance, which requires a survey and payment of a fee of at least $120. The ordinance will reduce the fee to $75 and eliminate the survey requirement. The ordinance includes standards to prevent zoning and building violations, and to insure that property taxes are paid before the consolidation is allowed.

At its meeting of November 28, the Planning Commission reviewed this ordinance and recommended that it be forwarded to the Assembly for adoption.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

2. Ordinance No. 95-41

This ordinance deletes a code section which specifies that protective inspection is performed by the Community Development Department. The amendment will give us the flexibility to assign permitting chores to the department and division best able to perform the job.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

3. Ordinance No. 95-11 (AA)

This ordinance appropriates $225,000 from the general fund unappropriated fund balance for repairs necessary to the Mendenhall Riverbank on the Riverbend School site. Failure of the rip rap placed to control erosion on both the CBJ site and the adjacent Alaska Housing Finance Corporation (AHFC) site creates a need for immediate repairs by both the CBJ and AHFC. Because the work is essentially one continuous project, spanning the two properties, and because coordination, permitting, liability, and cost factors all favor one project by one designer and one contractor, the CBJ proposed to enter into an agreement with AHFC to jointly share in the cost of the work. AHFC will obtain design and project administration services, and will bid the project. CBJ will reimburse AHFC for a pro rata share of the project cost.

Repair costs are estimated at $195,000 for the CBJ share, if the work is consolidated into one project. Estimates increase up to $302,000 if the work is completed at a later date, and if failure of the existing bank accelerates.

Both CBJ and AHFC will make demands upon the parties from whom the property was purchased, or other parties responsible for the design or construction of the existing, failing, rip rap. The additional $30,000 is budgeted for legal and technical services that may be required to pursue CBJ's claim.

After this ordinance is adopted, the Unappropriated General Fund Balance will be $4,292,300.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

B. Resolutions:

1. Resolution No. 1795

This resolution will authorize an application for a grant to perform rehabilitation work on the historic compressor building and transformer house located in Last Chance Basin. The buildings were used by the Alaska Juneau Gold Mining Company from 1913 through 1944 and are listed on the National Register of Historic Places. The compressor building now houses the Last Chance Mining Museum operated by the Gastineau Channel Historical Society. The work of the project will include the replacement of doors and windows and grading around the buildings for positive drainage.

All work will be performed by volunteers of the Gastineau Channel Historical Society (GCHS). GCHS has completed work at the site in past years, including development and construction of interpretive signs and a shelter over the pelton wheel air compressor at the end of Basin Road. GCHS volunteers are currently performing the work of last year's historic funds grant at the Compressor Building. The proposed project will continue the rehabilitation work to preserve these historic buildings. GCHS will arrange for the people, materials and equipment needed for the project. Community Development Department staff will administer the grant but will not perform work on the project.

This is a federally funded matching grant (60% Federal, $6,482, and 40% CBJ, $4,322). CBJ's match will be the volunteer and staff time devoted to the project. The federal monies will be used to purchase materials and rent equipment.

The Historic Resources Advisory Committee at its meeting of October 4, 1995, reviewed this project and recommended that the application be made.

I recommend that this resolution be adopted.

2. Resolution No. 1796

This resolution will authorize an application for a grant to continue development of an historic and cultural preservation plan. This phase would complete the draft plan and prepare it for the public review process for consideration as part of Juneau's Comprehensive Plan. This phase of the project will begin when the current phase is completed in July 1996.

The draft plan will be presented to the Planning Commission and the public for their consideration. Ultimately the plan will be forwarded to the Assembly for final consideration.

The plan will outline public policy for encouraging public knowledge, understanding, and appreciation of the community's past; maintaining and enhancing the historic features of the community thus stimulating business and industry; documenting and protecting the community's ethnic heritage; and identifying and resolving conflicts between the preservation of heritage resources and alternative land uses.

This is a federally funded matching grant (60% Federal, $4,752, and 40% CBJ, $3,168). CBJ's match will be provided through inkind services of Community Development Department staff and volunteer efforts of a local Archaeologist. The federal monies will be used for the balance of CDD staff time to reproduce and distribute the draft plan, advertise the public meetings and hearings, and to make changes to the plan as provided through public comment, Planning Commission, and Assembly direction.

The Historic Resources Advisory Committee at its meeting of October 4, 1995, reviewed this project and recommended that the application be made.

I recommend that this resolution be adopted.

3. Resolution No. 1797

This resolution will authorize an application for a grant to nominate the historic cemeteries of Juneau and Douglas to the National Register of Historic Places. The Community Development Department has completed inventory and survey work of ten historic cemeteries in Douglas (Douglas Indian, Catholic, Eagles, Russian Orthodox, Odd Fellows, Masons, Native, Asian, Servian, and City Cemeteries) and the historic Evergreen Cemetery in Juneau. Placement of the cemeteries on the National Register offers the opportunity for preservation funding to restore and maintain the grave markers and other features.

The bulk of the work necessary for the nomination document has been completed with the past survey work. The nomination document will include reproduction of historic and current photographs, editing existing historical research, and providing supplemental information to meet the nomination criteria.

A local historical researcher and local professional photographer will volunteer time to the project as part of the CBJ match for funds. Community Development Department staff will provide primarily administrative work as part of the matching funds. The federal monies will be used for printing, photo processing and CDD staff time to write the nomination document.

This is a federally funded matching grant (60% Federal, $5,973, and 40% CBJ, $3,982). CBJ's match will be the volunteer and staff time devoted to the project. The federal monies will be used for printing, photo processing and CDD staff time to write the nomination document.

The Historic Resources Advisory Committee at its meeting of October 4, 1995, reviewed this project and recommended that the application be made.

I recommend that this resolution be adopted.

C. Liquor License:

1. Adlersheim Lodge

The Adlersheim Lodge, located at 35000 Glacier Highway, has applied for a new restaurant/eating place liquor license. The Finance, Police, Community Development and Fire Departments have reviewed the application and have no objection to it. Because the application is for a new license, the Human Resources Committee and the Assembly, according the ABC Board rules and regulations, must affirmatively approve the issuance of a new license.

The Human Resources Committee met on Friday, December 1, 1995 and adopted a motion to recommend the Assembly approve the issuance of a new liquor license for the Adlersheim Lodge.

I recommend that the Assembly adopt the Human Resources recommendation.

D. Transfer Request:

1. Transfer No. T579

This transfer request is being made to close a number of streets capital projects. Excess funds will be placed in R412-49, Sidewalk Construction and Repair project. Some of these projects have funds available and others need additional funds to satisfy fund deficits. Below is a summary of the status of each project and project balance once the transfer is approved:

Project Project Name Increase Project Project Number (Decrease) Balance Status

R169-89 Foster/Nowell/

Pioneer Overlay ($ 6,743) -0- Closed

R194-90 Distin Ave. Trestle ( 456) -0- Closed

R205-91 Douglas Drainage Study ( 190) -0- Closed

R412-13 Highland Drainage: Phase II ( 3,012) -0- Closed

R412-18 Brothers Avenue

Repair and Overlay ( 1,461) -0- Closed

R412-27 Gee Street/Portage

Blvd. Paving/Drainage ( 19,595) -0- Closed

R205-91 Areawide Road Resurfacing 4,927 -0- Closed

R412-10 Reconstruct 6th/Gold,

Nelson Street 732 -0- Closed

R412-25 Stephen Richards/Loop Road

Riverside 6,732 -0- Closed

R412-30 Alder/Hemlock/Spruce/

Seater Streets 4,886 -0- Closed

R412-49 Sidewalk Construction

and Repair 12,810 112,810 On-going

Z373-51 Columbia Parking

Improvements 1,370 -0- Closed

I recommend that this transfer be approved.

ORDINANCES FOR PUBLIC HEARING:

1. Ordinance No. 95-11 (Z)

This ordinance will appropriate $45,485, received under the terms of a grant from the State of Alaska Department of Transportation and Public Facilities. The funds will be used to conduct an update of the Capital Transit Development Plan to provide the management direction for Capital Transit, including the Care-A-Van, over the period 1996-2000. This grant represents our first opportunity to do a comprehensive update to the Capital Transit Development Plan since 1986. Matching funds of $4,515.00 are made available from the Capital Transit budget for operations by line item adjustment.

I recommend that this ordinance be adopted.

UNFINISHED BUSINESS:

NEW BUSINESS:

ADMINISTRATIVE REPORTS ON NON-AGENDA ITEMS:

A. Manager's Report - Action Item:

1. Security Agreement: Wilson/Spencer/Denton

Salmon Creek Partnership/Spencer Realty is developing a mini-storage project. Approximately $24,100 is necessary to guarantee installation of the subdivision improvements and first phase landscaping. In accord with CBJ section 49.55.010(6), Salmon Creek Partnership seeks Assembly approval to convey a First Trust Deed for a Crow Hill Condominium to satisfy this requirement. The Law Department has reviewed the proposed agreement; the agreement and background information is included in your packet.

I recommend that this agreement be approved.

B. Manager's Report - Information Item:

C. Attorney's Report:

DRP:dmh

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