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TO: Mayor and Assembly DATE: July 24, 1995

FROM: David R. Palmer

City and Borough Manager

SUBJECT: Manager's Report - Regular Mtg. No. 95-29


SPECIAL ORDERS OF BUSINESS:

1. Visiting Delegation from Chai-Yi City, Taiwan

A delegation of government officials and teachers, visiting Juneau from Chai-Yi City, will be

introduced at tonight's meeting. There are several events planned for the group, being

coordinated with the University of Alaska Southeast.

2. City Manager's Three Month Evaluation

(note: the Assembly may enter into Executive Session for this item at 9:00pm)

3. Ordinance No. 95-23

This ordinance creates L.I.D. No. 79 for the purpose of improving the sewer facilities,

subbase drainage, and paving of Treadwell, Summers, "D", "E", "G", and Fifth Streets, in

Douglas.

Since the introduction of this ordinance on June 19, 1995, notices were published in the

newspaper and sent to residents in the L.I.D. area so that they would be aware that they now

have the opportunity to make their views known to the Assembly.

At its meeting on July 12, the Public Works & Facilities Committee recommended modifying

the proposed L.I.D. as requested by the residents on the northerly end of Fifth Street, from

"F" Street to Bear Creek, to remove them from the L.I.D. In your packet is a memorandum

from the Engineering Director to Mr. MacKinnon as Chair of the Public Works & Facilities

Committee explaining this modification.

I recommend that the Assembly amend Ordinance No. 95-23 by changing the title and

body of the ordinance itself, Exhibit "A," the boundary description, and the assessment

roll as necessary to remove the property on the northerly end of Fifth Street, from "F"

Street to Bear Creek. Your packet includes a copy of the ordinance marked up with

the proposed amendment accompanied by new versions of Exhibit "A," the L.I.D. map,

and the assessment roll.

I further recommend that the Assembly adopt Ordinance No. 95-23 as amended.

CONSENT AGENDA:

A. Ordinances for Introduction:

1. Ordinance No. 95-26

This ordinance authorizes staff to negotiate the sale of approximately 10,350 square

feet of CBJ land located in the Highlands to Don and Marjorie Schmiege.

The Schmieges are owners of three lots along Evergreen Avenue in the Highlands.

Two houses are constructed on the three lots. Evergreen Avenue right-of-way abuts

the southerly portion of the Schmieges' lots; that portion of the right-of-way is not

constructed. The CBJ owns the land south of the right-of-way (Tract 3,

resubdivision of a fraction of the Irwin Addition). A service road bisects the CBJ

property. The road is used to service the nearby AEL&P flume; it is also a popular

hiking trail.

The new right-of-way location better conforms to the topography of the site. AEL&P

supports the right-of-way relocation. The Schmieges have sought and received

Planning Commission approval to relocate an undeveloped portion of the Evergreen

Avenue right-of-way from its present position to the existing service road.

The Schmieges have also requested to purchase the remnant CBJ land north of the

new right-of-way and attach it to their existing lots. The land sale is needed in order

to provide continued legal access to the Schmieges' property.

The Planning Commission, at its meetings January 25, 1994 and September 13, 1994,

approved the vacation of the subject portion of the Evergreen Avenue right-of-way

and the relocation of the right-of-way; the Planning Commission also recommended

approval of the land sale to the Schmieges.

The land sale must be approved in order to proceed with the right-of-way relocation.

Therefore, the vacation and relocation of the right-of-way are dependent upon the

Assembly granting approval to sell the subject CBJ property to the Schmieges. At its

meeting July 10, 1995, the Assembly passed an ordinance authorizing staff to initiate

negotiations with the Schmieges.

A map and additional background information are included in your packets.

I recommend that this ordinance be introduced and set for public hearing at the

next regular meeting.

2. Ordinance No. 95-27

This ordinance makes a variety of minor changes in Title 49, the Land Use Code. The

changes are directed at several subdivision design sections in the code. The most

significant amendment would allow residential street rights-of-way to be platted at 50

foot rather than 60 foot widths if the developer installs sidewalks along with the other

improvements.

Another change of note would delete distinctions between service areas in applying

pavement requirements for new subdivision roads. The proposal is to use the Urban

Service Boundary established in the Comprehensive Plan to demarcate where paving

is required. The attached maps show the Urban Service Boundary as currently

proposed by the Planning Commission. The proposal is the the same as the existing

boundary except for the lower Mendenhall Peninsula which is currently outside the

boundary.

The draft ordinance was heard and approved by the Planning Commission at its July

11, 1995, meeting. There have been no Assembly committee referrals. It has been

suggested that this ordinance could be introduced at the July 24 regular Assembly

meeting and then sent to the Lands Committee for review at its regular July 26

meeting. If no significant changes or problems arise, then the ordinance could be set

for adoption at the August 7 meeting.

I recommend that this ordinance be set for public hearing at the next regular

meeting.

3. Ordinance No. 95-11 (F)

This ordinance appropriates a state grant in the amount of $4,405 reimbursing the

CBJ partially for underground storage tank tightness testing into CIP PW1-90

Underground Storage Tanks.

The Underground Storage Tank project is for upgrading and replacing existing CBJ

underground fuel storage tanks so that they are in compliance with Environmental

Protection Agency (EPA) regulations.

I recommend that this ordinance be introduced and set for public hearing at the

next regular meeting.

4. Ordinance No. 95-11 (G)

This ordinance appropriates $1,200,000 from the Water Extension Fund to Phase I

of the North Lena to Tee Harbor water line project. $250,000 from the Water

Extension Fund has already been appropriated to this project for design. In addition,

$570,600 of this year's sales tax revenues has been transferred to this project.

Once this ordinance is adopted, the balance in the Water Extension Fund will be

$464,500.

I recommend that this ordinance be introduced and set for public hearing at the

next regular meeting.

B. Resolutions:

1. Resolution No. 1774

This resolution makes two technical amendments to Resolution 1761, which adopted

the assessment roll for L.I.D. No. 74, the Goat Hill sewer project. The first

amendment lowers the interest rate for installment payments, to reflect the terms of

the state loan funding the project. The second amendment lowers the assessment for

the Zietlow residence, which was incorrectly listed as a gravity feed service.

I recommend that this resolution be adopted.

2. Resolution No. 1775

This resolution provides a clear public statement by the Assembly in support of

dependable air access to the Capital City.

I recommend that this ordinance be adopted.

C. Transfer Request:

1. Transfer No. T-571

This transfer of $800,000 is to fund the Douglas Fifth Street Paving Project. This is

a paving, drainage and sewer replacement project scheduled to begin construction in

September, 1995 with a budget of $1.7 million.

The source of funds for this project is as follows:

LID 77, Mendenhall Valley Paving project (near completion); after a transfer of

$300,000 from this project, the remaining balance will be $263,847.

LID Paving & Dust Control project, established for Bituminous Surface Treatment

or paving for gravel surface streets; the full budget from this project ($500,000) will

be transferred to T-571, leaving a zero balance.

In addition, $700,000 of the FY96 Sales Tax Revenue has already been appropriated

for the Fifth Street Project. Property owners will fund the remaining budget of

approximately $200,000.

This transfer was approved by the Public Works & Facilities Committee meeting of

May 10, 1995.

I recommend that this transfer be approved.

ORDINANCES FOR PUBLIC HEARING:

1. Ordinance No. 94-35am

This ordinance makes several changes to the for-hire vehicle code. The changes

accomplish several goals.

1. They tighten up the code by issuing certificates for no more than the number

of vehicles actually operated by the certificate holder.

2. They make the code less burdensome by recognizing compliance with state

and federal regulations.

3. They make the code less restrictive by authorizing advertising on public

vehicles.

4. They update the code by correcting several minor inaccuracies and

inconsistencies.

The Assembly Human Resources Committee recommended introduction of this

ordinance at its meeting of June 26.

I recommend that this ordinance be adopted.

2. Ordinance No. 94-17 (BD)

This ordinance appropriates to the manager the sum of $47,338.34 for reimbursement

of wages and benefits of the ADEC Wetlands Coordinator. This is an amendment

to the original contract amount of $222,000. The new total is $269,338.34. Such

funds are provided by the Alaska Department of Environmental Conservation. This

is the final payment on this contract. The period covered for last payment is July 1,

1994 through January 30, 1995 when the contract was terminated.

I recommend that this ordinance be adopted.

3. Ordinance No. 94-17 (E)

This ordinance transfers $14,917 from the Dover and Dovatron stock sales and $764

in cash dividends from Bartlett Memorial Hospital (BMH) Foundation. The BMH

board approved the sale of 200 shares of Dover stock and 20 shares of Dovatron

stock at its February 28, 1995 meeting. The proceeds are to be transferred to the

BMH Foundation in the name of Myra Howe.

BMH received a donation of 100 shares of Dover Elevator stock in 1987. The stock

has been carried as an investment by Central Treasury on behalf of BMH. Over the

years BMH has received cash dividends. In addition, there has been a stock split with

an additional 100 shares of Dover Elevator stock received by BMH and a stock spin-

off resulting in BMH owning 20 shares of Dovatron International, Inc. BMH

is also requesting to transfer $710 in unrestricted contributions to the BMH

Foundation.

I recommend that this ordinance be adopted.

4. Ordinance No. 95-25

This ordinance amends the surplus property code to allow more flexibility in disposal

procedures. Currently, the Manager may not dispose of surplus supplies to charity

unless the supplies are without value, and there is no provision for innovative disposal

techniques such as the planned raffle of the D.A.R.E. boat. This ordinance will

amend the code to allow the Manager to make charitable donations of surplus

materials having a value under $1,000, and would authorize the Assembly by

resolution to make higher-value donations and to authorize special disposal

procedures.

I recommend that this ordinance be adopted.

UNFINISHED BUSINESS:

NEW BUSINESS:

ADMINISTRATIVE REPORTS ON NON-AGENDA ITEMS:

A. Manager's Report - Action Item:

B. Manager's Report - Information Item:

1. Status Report - Public Safety Facility

Representatives from Minch, Ritter and Voelckers will be present at tonight's meeting

to provide the Assembly with an updated status report on the progress of the police

station project.

2. Status Report - Mt. Roberts Tram Project

The City Manager will provide the Assembly with an updated status report on the

progress of the Mt. Roberts Tram project at tonight's meeting.

3. Status Report - Golf Course

The City Manager will provide the Assembly with an updated status report on the

progress of the Golf Course project at tonight's meeting.

4. Manager's Second Quarter Report; April - June, 1995

In your packet is the city manager's second quarterly report, for the period April -

June, 1995.

C. Attorney's Report:

1. Law Department Second Quarter Report: April - June, 1995

In your packet is the Law Department's second quarter report for the period April -

June, 1995.

DRP:dmh


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