TO: Mayor and Assembly DATE: August 21, 1995

FROM: David R. Palmer

City and Borough Manager

SUBJECT: Manager's Report - Regular Mtg. No. 95-33


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SPECIAL ORDER OF BUSINESS:

CONSENT AGENDA:

A. Ordinances for Introduction:

1. Ordinance No. 95-11 (J)

This new grant from the Federal Aviation Administration, Airport Improvement

Program (AIP) 3-02-0133-16, is to update the Juneau International Airport Master

Plan, which was last updated along with the Part 150 Noise Compatibility Study, in

1987. This update will include a Noise Compatibility Study, Pavement Maintenance

Plan and will also incorporate the Airport Layout Plan Update now in progress.

The total project cost is $350,000. This ordinance appropriates the FAA grant of

$328,125 (93.75% of total project cost) and a matching grant from the Alaska

Department of Transportation and Public Facilities in the amount of $10,937 (3.125%

of total project cost).

The CBJ is required to provide a match of $10,938 (3.125% of total project cost).

This match will be transferred from a Department of Administration (DOA) Municipal

Grant #8/94-014 already appropriated. The Transfer Request will be introduced at

the meeting of 9/11/95.

This action will have economic impacts as described in the Economic Impact Note

attached to the resolution in your packet.

I recommend that this ordinance be introduced and set for public hearing at the

next regular meeting.

2. Ordinance No. 95-11 (K)

This appropriation request of $450,000 is for the acquisition of two fire pumpers to

replace Engine #13, a 1973 Seagrave at the Juneau Station, and Engine #32, a 1971

Crown at the Glacier Station. This acquisition was reviewed and approved by the

CBJ Fleet Committee during the FY96 budget process. Vehicles will be delivered one

year after the bid is awarded. Vehicles are to be bid in FY96 and initially paid for

with lease proceeds. The lease will be for a term of three years, with payments

beginning in FY97. The existing Engine #13 will be sent to the Auke Bay Station as

a replacement reserve engine and the existing Engine #32 will be surplused. The

existing Auke Bay reserve engine will also be surplused.

This action will have economic impacts as described in the Economic Impact Note

attached to the resolution in your packet.

I recommend that this ordinance be introduced and set for public hearing at the

next regular meeting.

B. Resolutions:

1. Resolution No. 1778

This resolution authorizes transfer of title to the Police Department's DARE boat.

Ordinance No. 95-25, adopted on July 24, 1995, included provisions which allows the

Assembly by resolution to identify surplus property and to set a method for its

disposal. The Police Department has determined that the DARE boat, is no longer

needed. This boat was donated to the CBJ by local merchants with the specific intent

to support the DARE program. It has been determined that proceeds from the sale

of this boat could be more effectively utilized within the DARE program through the

acquisition of materials and supplies. On July 30 the boat was raffled off by the

Douglas Volunteer Fire Department using its gaming permit. If the Assembly adopts

this resolution, we will transfer title to the winner of the raffle on August 23, when

Ordinance No. 95-25 and this resolution become effective.

The Police Department will be submitting an appropriating ordinance to allow the

proceeds from the sale of this donated property to be expended for D.A.R.E program

materials and supplies. This appropriating ordinance will be submitted to the

Assembly once the final proceeds of the raffle are determined.

This action will have economic impacts as described in the Economic Impact Note

attached to the resolution in your packet.

I recommend that this resolution be adopted.

2. Resolution No. 1779

This resolution complies with a state requirement that CIP grant recipients officially

state their intent to contribute a local share to the project. The City and Borough of

Juneau has been awarded ten grants under the Alaska Department of Administration

(D)A) Municipal Capital Project Matching Grant Program in the amount of $750,603.

This grant program requires that grant recipients provide a local share match. In prior

years it was sufficient to appropriate and accept these grants by an appropriating

ordinance. Beginning with FY96, however, DOA requires that grant recipients pass

a resolution that states the recipient agrees to contribute the local share, lists the local

share amount and its source. This resolution accomplishes this new procedure

required by DOA.

Ordinance 95-11 (H), introduced 8/7/95 and scheduled for public hearing on 8/21/95,

will appropriate the grant funds. The manager's report for that ordinance describes

the projects funded by the grants.

This resolution, although a companion to Ordinance No. 95-11(H), does not require

an Economic Impact (E.I.) note; please refer to the E.I. attached to Ordinance 95-11

(H) for financial information.

I recommend that this ordinance be adopted.

C. Transfer Requests:

1. Transfer No. T-572

This transfer request of $80,000 is to be split, $40,000 each, to the following projects:

Nowell Avenue: the $40,000 is necessary to complete funding for the reconstruction

of North Nowell Avenue (a change order to the current project). Detained design

revealed that more work was needed than originally anticipated, and inspection,

administration and other costs also most be accommodated.

Dixon Street Viaduct Repairs: this $40,000 will be used for repairs to the Dixon,

Ninth, and Goldbelt viaduct, which is suffering damage from water penetration and

physical deterioration. This project would seal the hollow core concrete deck, pave

over the sealed deck, continuing to Goldbelt Avenue. The slope under the viaduct

will also be stabilized.

Project R412-47, Retaining Wall Reconstruction, has funds in excess of the cost of

this construction season's activity.

After the transfer request is approved, the fund balances will be as follows:

Increase Fund

Project (Decrease) Balance

R412-47 Retaining

Wall Reconstruction ($80,000 $120,000

R412-34 Nowell Ave.

Reconstruction 80,000 269,483

I recommend that this transfer be approved.

2. Transfer No. T-573

A temporary funding transfer (T-554) of $60,000 from R412-26, Mendenhall Valley

Paving LID 77 to A345-09 Taku Room/Flight Standards District Office was made in

March, 1995 to expedite repair of the East end wall of the airport. A $60,000 funding

request for the repair was approved during the FY96 CIP Budget process. This

Transfer Request repays the loan from the paving project.

After this transfer request is approved, the fund balances will be as follows:

Increase Fund

Project (Decrease) Balance

A345-09 Taku Room/Flight

Standards District Office ($60,000) $108,900

R412-26 Mendenhall Valley Paving

LID 77 60,000 100,000

I recommend that this transfer be approved.

D. Liquor License - Transfer of Location:

1. Alaska Distributors

The Alaska Distributors Company has applied for a transfer of location from 8400

Airport Boulevard to 1759 Anka Street. The staff reports from the Finance,

Community Development, Fire and Police Departments have no objections to the

transfer of location of the Alaska Distributors Company.

The Human Resources Committee reviewed the application at its meeting on Monday,

August 14, 1995 and recommended to the Assembly that it waive its rights to protest

the transfer of location of Alaska Distributors Company.

I recommendation adoption of the Human Resources Committee report.

E. Bid Award:

1. Contract No. E96-041: Fifth Street Reconstruction

Bids were opened on the subject project on August 16, 1995. The bid protest period

expires at 4:30pm on August 17, 1995. Results of the bid opening are as follows:

RESPONSIVE TOTAL BASE BID

Arete Construction Corporation $1,228,141.00

Hulegaard Construction 1,395,220.00

Coogan Construction 1,436,731.00

This project consists of reconstruction of a portion of Fifth Street, Treadwell Street,

Summers Street, D Street and E Street in Douglas. The work is generally described

as follows: replacement of the sanitary sewer and storm drainage systems; removal

and disposal of existing utility piping; embankment subcut and replacement; asphalt

paving, asphalt-treated base, fog seal coat; curb and gutter and valley gutter; concrete

retaining wall; concrete headwalls with trashracks and miscellaneous related work.

Note: due to the bid protest period not closing until after this report was

distributed, my recommendation for award will be presented to you as a red

folder item at Monday's meeting.

ORDINANCES FOR PUBLIC HEARING:

1. Ordinance 95-30

Ordinance No. 95-30 will authorize the sale of a parcel of CBJ land in the vicinity of

Fred Meyer, above Glacier Highway. The land is described as a fraction of U.S.

Survey 3801 and encompasses approximately 25 acres. A vicinity map is included in

your packets. The subject property was identified for disposal in the recently adopted

City and Borough of Juneau Land Management Plan.

Although there is legal access to the CBJ property, none of those legal access points

provide practical access due to the steep topography. If the CBJ parcel is to be

subdivided and developed, it appears the purchaser will either need to be one of the

two adjoining owners with practical access or someone who has negotiated with one

of those two owners to obtain access across that privately-owned land.

The Assembly Lands Committee reviewed the proposed sale at its meeting July 26,

1995. The committee recommended the land be sold as a large tract in a competitive

bid sale open to the general public, with notice included in the bid packet informing

potential bidders about the significant access limitations. The fair market value of the

land will be determined and used as the minimum bid. The CBJ will retain an option

to repurchase the property if it is not developed for residential purposes within five

years of the date of sale.

I recommend that this ordinance be adopted.

2. Ordinance 95-31

This ordinance authorizes staff to negotiate and sign a sewer LID contract with

property owners on Greenwood Avenue. The code authorizes LID's by contract when

the owners of one hundred percent of the property bearing the cost of improvements

agree. Because a contract LID is consensual, procedures are informal: there is no

need for a public hearing to hear objections to formation of the LID, nor is there any

need to confirm an assessment roll. Assembly authorization by ordinance is required.

The ordinance sets out essential terms and provides some administrative procedures.

The code, and this ordinance, provide that unpaid contract amounts constitute a lien

on the property in the same manner as traditional LID's.

I recommend that this ordinance be adopted.

3. Ordinance No. 95-32

This ordinance establishes an exception to the purchasing code for lobbying services.

Introduction of the ordinance was directed by the Committee of the Whole at its

meeting of July 31.

The list of exceptions presently includes:

1. Contracts for legal, medical, engineering, and similar services;

2. Contracts where calling for bids on a competitive basis is unavailing or

impossible, as where rates are set by statute, or used items are involved;

3. Sole source contracts;

4. Placement of insurance coverage;

5. Force account work;

6. "Piggybacking" on state contracts;

7. When competitive procedure has been followed, but no bids are received;

8. Various kinds of medical supplies and equipment;

9. Electronic data processing software and hardware and software systems;

10. Selection and commission of artists and the purchase and execution of works

of art for municipal facilities;

11. Purchases of supplies, services or construction items during, and for the

purpose of alleviating, a Class 2 emergency.

I recommend that this ordinance be adopted.

4. Ordinance 95-11 (H)

This ordinance appropriates $750,603 for the ten grants awarded to the CBJ under

the Alaska Department of Administration (DOA) Municipal Capital Project Matching

Grant Program for the purposes stated below.

Local share for all projects will be provided from FY96 tax funds appropriated by the

FY96 Budget Ordinance 95-11, as prioritized by Resolution Serial No. 1767, at

levels either equal to or greater that the match requirement.

Project #1: ADA Compliance: Accessibility Projects D374-34

A continuing fund established to bring CBJ facilities, buildings and transit vehicles

into compliance with the ADA. Projects are recommended annually by the CBJ

Accessibility Task Force.

FY96 Project Funding:

DOA Grant: $35,000

Local Match: 15,000

Total $50,000

After this ordinance is adopted the project budget will be $150,000.

Project #2: Police: Integrated Computer Records System F413-06

Funding for the second phase of an integrated computer records system for the Police

Department. FY96 funding would be used to begin purchasing and installing

equipment. Previous State and local funding was provided in FYs94 and 95.

FY96 Project Funding:

DOA Grant: $175,000

Local Match: 75,000

Total $250,000

After this ordinance is adopted the project budget will be $600,000.

Project #3: Underground Fuel Storage Tanks PW1-90

Replace underground fuel storage tanks at several CBJ fire stations. Continuation of

a project that received $345,000 in State and local funding in FYS 94 and 95.

FY96 Project Funding:

DOA Grant: $140,000

Local Match: 60,000

Total $200,000

After this ordinance is adopted the project budget will be $756,633.

Project #4: Replace Hooter Chairlift Cable D374-40

Replace worn cable to ensure safety. Actual replacement timing depends upon the

result of annual inspections.

FY96 Project Funding:

DOA Grant: $21,000

Local Match: 9,000

Total $30,000

After this ordinance is adopted the project budget will be $30,000.

Project #5: Facilities Fire and Safety Code Compliance P396-10

A new continuing CIP fund for correction of Fire and Safety Code compliance

problems at CBJ facilities.

FY96 Project Funding:

DOA Grant: $140,000

Local Match: 60,000

Total $200,000

After this ordinance is adopted the project budget will be $200,000.

Project #6: Fire Station Exhaust Ventilation System F413-08

Upgrade all five fire stations to meet OSHA air quality standards for the workplace.

Diesel exhaust is now considered a carcinogen. The exhaust fumes must be collected

and vented to the outside of the buildings.

FY96 Project Funding:

DOA Grant: $ 70,000

Local Match: 30,000

Total $100,000

After this ordinance is adopted the project budget will be $100,000.

Project #7: Biohazard Cleanup Decontamination System F413-09

Upgrade fire stations to meet OSHA standards on blood-borne pathogens. Construct

decontamination areas. Upgrade station to allow for decontamination of fire fighting

equipment and clothing contaminated with toxic chemicals.

FY96 Project Funding:

DOA Grant: $105,000

Local Match: 45,000

Total $150,000

After this ordinance is adopted the project budget will be $150,000.

Project #8: General Park Repairs and Safety Improvements P396-02

Conduct a variety of repairs and safety improvements to CBJ parks and recreation

facilities. In FY96, these will include replacement of failing light standards and sports

field repairs.

FY96 Project Funding:

DOA Grant: $35,000

Local Match: 15,000

Total $50,000

After this ordinance is adopted the project budget will be $115,569.

Project #9: Mount Jumbo Fire Safety Improvements P396-11

Conversion of the sprinkler system from wet to dry and installation of a smoke

detector system. Conversion of the sprinkler system will prevent freezing and

bursting pipes on the unheated third floor which is now used for CBJ records storage.

FY96 Project Funding:

DOA Grant: $21,000

Local Match: 9,000

Total $30,000

After this ordinance is adopted the project total will be $30,000.

Project #10: Health and Social Services Major Building Maintenance and

Repair D374-21

Repairs include improvement of the ventilation system, electrical service, and of

interior improvements.

DOA Grant: $ 8,603

Local Match: 191,400

Total $200,003

After this ordinance is adopted the project total will be $470,203.

I recommend that this ordinance be adopted.

5. Ordinance No. 95-11 (I)

This project will bring water and sewer improvements to the Greenwood Subdivision

located off Wire Street, near Salmon Creek. The water system will be funded 100%

by the Water Extension Fund. The Sewer collection system will be funded 50% by

Contractual Local Improvement District (LID) No. 80 (Ordinance No. 95-31) and

50% by the Sewer Extension Fund.

Ordinance No. 94-17 (AS) authorized $316,000 for the project: $196,000 from the

Water Extension Fund and $120,000 from the Sewer Extension Fund. This ordinance

appropriates LID No. 80 in the amount of $93,533, which is one half of the estimated

total sewer cost of $187,065.

Ordinance No. 95-11 (I) would become effective upon its adoption and adoption of

Ordinance No. 95-31 which establishes contractual LID No. 80 between the property

owners and the CBJ.

Once Ordinance Nos. 95-31 and No. 95-11 (I) are adopted, the project budget will

be $409,533.

This ordinance, appropriating the LID funds, is being introduced simultaneously with

Ordinance No. 95-31 to allow LID contracts to be issued and bids advertised during

the month of August. Timing is important in order to complete the project this fall,

which will greatly assist property owners with homes under construction.

I recommend that this ordinance be adopted.

UNFINISHED BUSINESS:

NEW BUSINESS:

ADMINISTRATIVE REPORTS ON NON-AGENDA ITEMS:

A. Manager's Report - Action Item:

B. Manager's Report - Information Item:

C. Attorney's Report:

DRP:dmh


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