TO: Mayor and Assembly DATE: May 20, 1996

FROM: David R. Palmer

City and Borough Manager

SUBJECT: Manager's Report - Regular Mtg. No. 96-19


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SPECIAL ORDERS OF BUSINESS:

1. Proclamation Honoring Retiring CBJ Personnel Director Kenneth L. Kareen

Personnel Director Kenneth L. Kareen is retiring from over 13 years of dedicated, outstanding service to the City & Borough of Juneau. Mr. Kareen's dedication to the employees and staff of the CBJ has been exemplary, and we definitely will miss his untiring, selfless contribution.

On behalf of all the employees, staff, and the Mayor and Assembly of the City & Borough of Juneau, I wish Mr. Kareen the best of all possible futures in whatever endeavor he may pursue.

2. Alaska Committee Presentation

Representatives of the Alaska Committee will be present at tonight's meeting to discuss recommendations to the Land Use map as part of the Comprehensive Plan update.

3. Resolution No. 1813

This resolution is before the Assembly sitting as a Board of Equalization for the purpose of conducting a hearing on the assessment roll for Local Improvement District No. 72, Channel Drive Sewer. Notice of this hearing has been provided to the property owners so that they may have the opportunity to present their objections to the assessment or any part of it, and to point out errors and inequalities, and submit reasons for amendments and corrections to the roll. All objections to the roll must be made in writing and filed with the clerk at or prior to the time of the hearing. Property owners may make oral presentations at the hearing, but any objection not reduced to writing is conclusively presumed to be waived.

After the Assembly has heard all objections, it may modify the roll or any part of it, or set aside the roll and order the remaking of the assessment. The Assembly may continue the hearing from time to time. At the conclusion of the hearing, the Assembly should adopt the resolution confirming the roll as submitted, or as corrected or revised by the Assembly.

I recommend that Resolution 1813 be adopted.

CONSENT AGENDA:

A. Ordinances for Introduction:

B. Resolutions:

C. Bid Awards:

D. Transfer Requests:

ORDINANCES FOR PUBLIC HEARING:

1. Ordinance No. 96-19

The Assembly Human Resources Committee at its meeting on April 22 recommended that this ordinance be forwarded to the Assembly for action. This ordinance adds public vehicles such as pedicabs and animal drawn vehicles, into the City Code as vehicles requiring a "for hire" permit; it eliminates multiple fees for multiple service providers; and, establishes quarterly inspections for public vehicles.

This ordinance will have economic impacts as indicated by the Economic Impact Note included in your packet.

I recommend that this ordinance be adopted.

2. Ordinance No. 96-20

This ordinance would reduce the percentage of a lot required to be maintained with live vegetative cover from 10% to 5% in the industrial zoning district. Noting that a 5% requirement is more in keeping with the intent and supply of industrially zoned land, the Planning Commission, at their regular meeting of April 23, 1996 recommended this amendment for Assembly consideration and adoption.

This ordinance will have no economic impacts on the CBJ.

I recommend that this ordinance be adopted.

3. Ordinance No. 96-21

This ordinance repeals and reenacts Section 36.10.040 of the CBJ Code which deals with the charges for new sanitary sewer connections. The ordinance was reviewed and forwarded by the Assembly Public Works and Facilities Committee at its April 10, 1996 meeting. The intent of the code revision is to simplify and make uniform the process of assessing fees for new connections to the existing sewer system for all areas within the borough and reduces the costs of construction.

This ordinance places the full cost of installing a new sewer connection on the applicant including costs of design, inspection, administration and construction. Additionally, a standard rate of assessment is established for these new connections on lots which have not been previously assessed in a local improvement district. These rates are based upon the number of units for residences up to fourplexes. For all other types of uses the rates are based upon "fixture units," a measurement of sewer use established by the Uniform Plumbing Code. If property is subdivided after being assessed in a local improvement district, the new lots created will be assessed according to the new method of assessing lots. The ordinance does not apply to the assessments established through a local improvement district process.

Property proposed for connection to the public sewer system and not previously assessed will be assessed per the following rates: $1,000 for a lot containing a single family residence; $500 for a lot containing a multi-family residence plus $500 for each unit in the residence, up to four units; or, additional charges for multi-family residences with five or more units, per the formula outlined in the ordinance.

This ordinance will have economic impacts as indicated by the Economic Impact Note included in your packet.

I recommend that this ordinance be adopted.

4. Ordinance No. 96-22

This ordinance upgrades the personnel office from a division to a department. Given the number and complexity of personnel issues in the modern workplace, this change is appropriate.

I recommend that this ordinance be adopted.

5. Ordinance No. 95-11 (AZ)

This ordinance appropriates $400,000 to establish a new project intended to upgrade the Supervisory Control and Data Acquisition System (SCADA) project. Last fall, the Water Utility received a consultant report reviewing the existing SCADA system and making recommendations for upgrades.

The existing system was constructed as part of the water system expansion project funded in the 1980s. It replaced the obsolete mechanical telemetry equipment with computerized components. However, the new system does not serve the needs of the Water Utility. Several reservoirs are not a part of the system, no remote dial-up alarm function is in place, data trending was never installed, and a number of critical stations were not included. In addition, the system software and some hardware is out of date.

This new project would include replacement of some existing hardware, installation and programming of new software, and connections of additional sites to the system.

The project budget proposed is larger than the cost estimate provided by the consultants. It is likely that some components of the system will cost more than the estimate because of Juneau's remoteness. Also, it has been our recent experience that projects of this nature often experience costs not identified in early estimates.

After this ordinance is adopted, the water fund unrestricted cash balance will be $1,577,600. This ordinance will have economic impacts as indicated in the Economic Impact Note included in your packet.

I recommend that this ordinance be adopted.

6. Ordinance No. 95-11 (BA)

This appropriation of $10,900 will be used for Parks and Recreation Youth and Adult Programs, with the funds being provided by user fees as follows:

Registration for adult basketball resulted in more teams than originally estimated when the budget was prepared. This action takes care of appropriating the additional $5,900 in revenue so it can be used to offset the added expenditures for operating the program.

Thunder Mountain Sports Camp has increased its offering of camps from three in 1995 to four in 1996. This increase of one camp will bring in an additional $5,000 in user fee revenue, matched by an additional $5,000 to the contractor providing the camp.

This ordinance will have economic impacts as indicated in the Economic Impact Note included in your packet.

I recommend that this ordinance be adopted.

7. Ordinance No. 95-11 (BB)

This ordinance appropriates funds to the Juneau Economic Development Council (JEDC) in the form of a grant to use matching funds for a Revolving Loan Fund program. This program will provide more accessible credit to small businesses and housing developers throughout Southeast Alaska. This one time payment of $100,000 will be released only after JEDC has successfully secured at least $250,000 in additional funding from the federal government and/or other sources.

JEDC is not anticipating receiving the federal notice of award or rejection until after July 1, 1996. As such it will be necessary to carry these funds into FY97 pending JEDC meeting the matching requirements.

Attached are copies of Revolving Loan Fund materials submitted by JEDC which include a cash flow statement and letters of support for the project from local banks. A copy of JEDC's proposal for the project is also included.

This appropriation was approved by the Finance Committee at its meeting of April 24, 1996. After this ordinance is adopted, the ending FY98 Unappropriated General Fund balance is projected to be zero.

This ordinance will have economic impacts as indicated in the Economic Impact Note included in your packet.

I recommend that this ordinance be adopted.

UNFINISHED BUSINESS:

NEW BUSINESS:

ADMINISTRATIVE REPORTS ON NON-AGENDA ITEMS:

A. Manager's Report - Action Items:

B. Manager's Report - Information Items:

C. Attorney's Report:

1. Law Department's Quarterly Report to the Assembly

Your packet includes the Law Department's quarterly report to the Assembly, for the period January - March, 1996.


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