TO: Mayor and Assembly DATE: May 6, 1996

FROM: David R. Palmer, City and Borough Manager

SUBJECT: Manager's Report - Regular Mtg. No. 96-15


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SPECIAL ORDERS OF BUSINESS:

1. City Managerís Annual Evaluation

(Note: the Assembly may enter into Executive Session for this item as allowed by CBJ Charter Section 3.12[d]).

2. Recognition to CBJ Employees with 20 Years of Service

We currently have three plaques mounted outside the Assembly Chambers listing 40 retired and current employees who have provided 20 years of service. The plaques read: "The City and Borough of Juneau commends these employees who have each provided 20 or more years of service to our community." This year we are adding two names to this list of employees. Joe A. Bowman and Sidney J. Weldon, both from the Public Works Department, will be at tonightís meeting to receive special recognition for their years of service.

On behalf of the CBJ Mayor and Assembly and the community, I would like to publicly thank both Mr. Bowman and Mr. Weldon for their dedication to community service.

As we have noted on past occasions the record is held by Richard T. Harris. Mr. Harris retired in 1972 after completing 38 years, five months and seven days of service.

CONSENT AGENDA:

A. Ordinances for Introduction:

1. Ordinance No. 96-19

The Assembly Human Resources Committee at its meeting on April 22 recommended that this ordinance be forwarded to the Assembly for action. This ordinance addresses public vehicles such as pedicabs and animal drawn vehicles, it eliminates multiple fees for multiple service providers, and establishes quarterly inspections for public vehicles.

This ordinance will have economic impacts as indicated by the Economic Impact Note included in your packet.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting

2. Ordinance No. 96-20

This ordinance would reduce the percentage of a lot required to be maintained with live vegetative cover from 10% to 5% in the industrial zoning district. Noting that a 5% requirement is more in keeping with the intent and supply of industrially zoned land, the Planning Commission, at their regular meeting of April 23, 1996 recommended this amendment for Assembly consideration and adoption.

This ordinance will have no economic impacts on the CBJ

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

3. Ordinance No. 96-21

This ordinance repeals and reenacts Section 36.10.040 of the CBJ Code which deals with the charges for new sanitary sewer connections. The ordinance was reviewed and forwarded by the Assembly Public Works and Facilities Committee at its April 10, 1996 meeting. The intent of the code revision is to simplify and make uniform the process of assessing fees for new connections to the existing sewer system for all areas within the borough and reduces the costs of construction

This ordinance places the full cost of installing a new sewer connection on the applicant including costs of design, inspection, administration and construction. Additionally, a standard rate of assessment is established for these new connections on lots which have not been previously assessed in a local improvement district. These rates are based upon the number of units for residences up to fourplexes. For all other types of uses the rates are based upon "fixture units," a measurement of sewer use established by the Uniform Plumbing Code. If property is subdivided after being assessed in a local improvement district, the new lots created will be assessed according to the new method of assessing lots. The ordinance does not apply to the assessments established through a local improvement district process.

This ordinance will have economic impacts as indicated by the Economic Impact Note included in your packet.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

4. Ordinance No. 95-11 (AZ)

This ordinance appropriates $400,000 to establish a new project intended to upgrade the Supervisory Control and Data Acquisition System (SCADA) project. Last fall, the Water Utility received a consultant report reviewing the existing SCADA system and making recommendations for upgrades.

The existing system was constructed as part of the water system expansion project funded in the 1980s. It replaced the obsolete mechanical telemetry equipment with computerized components. However, the new system does not serve the needs of the Water Utility. Several reservoirs are not a part of the system, no remote dial-up alarm function is in place, data trending was never installed, and a number of critical stations were not included. In addition, the system software and some hardware is out of date.

This new project would include replacement of some existing hardware, installation and programming of new software, and connections of additional sites to the system.

The project budget proposed is larger than the cost estimate provided by the consultants. It is likely that some components of the system will cost more than the estimate because of Juneauís remoteness. Also, it has been our recent experience that projects of this nature often experience costs not identified in early estimates.

After this ordinance is adopted, the water fund unrestricted cash balance will be $1,577,600. This ordinance will have economic impacts as indicated in the Economic Impact Note included in your packet.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

5. Ordinance No. 95-11 (BA)

This appropriation of $10,900 will be used for Parks and Recreation Youth and Adult, with the funds being provided by user fees as follows:

Registration for adult basketball resulted in more teams than originally estimated when the budget was prepared. This action takes care of appropriating the additional $5,900 in revenue so it can be used to offset the added expenditures for operating the program. Thunder Mountain Sports Camp has increased its offering of camps from three in 1995 to four in 1996. This increase of one camp will bring in an additional $5,000 in user fee revenue, matched by an additional $5,000 to the contractor providing the camp.

This ordinance will have economic impacts as indicated in the Economic Impact Note included in your packet.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

6. Ordinance No. 95-11 (BB)

This ordinance appropriates funds to the Juneau Economic Development Council (JEDC) in the form of a grant to use matching funds for a Revolving Loan Fund program. This program will provide more accessible credit to small businesses and housing developers throughout Southeast Alaska. This one time payment of $100,000 will be released only after JEDC has successfully secured at least $250,000 in additional funding from the federal government and/or other sources.

JEDC is not anticipating receiving the federal notice of award or rejection until after July 1, 1996. As such it will be necessary to carry these funds into FY97 pending JEDC meeting the matching requirements.

Attached are copies of Revolving Loan Fund materials submitted by JEDC which include a cash flow statement and letters of support for the project from local banks. A copy of JEDCís proposal for the project is also included.

This appropriation was approved by the Finance Committee at its meeting of April 24, 1996. After this ordinance is adopted, the ending FY98 Unappropriated General Fund balance is projected to be zero.

This ordinance will have economic impacts as indicated in the Economic Impact Note included in your packet.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

B. Resolution:

1. Resolution No. 1817

This resolution fixes the interest rates on the negotiated offer by Prudential Securities to purchase, as underwriter, the CBJ's $4,000,000 in Riverbend School Bonds and the (not to exceed) $12,600,000 in refunding bonds. The refunding and issuance was approved by the Assembly by Ordinance No. 9611. The refunding bonds consist of the 1989 and 1991 school bonds, the 1989 playground bonds, and the 1991 port bonds. The decision to execute the refunding will not occur until the interest rates are set on May 6.

The resolution contained in your packet includes blanks for the interest rates and bond refunding totals. These blanks will be filled in when the rates are set. A completed copy will be provided in your red folder on May 6, at which time we will calculate and advise the Assembly of the precise saving to be realized from the refunding.

I recommend that this resolution be adopted.

C. Bid Awards:

1. Bid No. 96-326: one (1) 4,000 Gallon 6x6 Runway De-Icer Vehicle
Bid No. 96-326 for one 4,000 gallon 6x6 Runway De-Icer Vehicle was opened March 20, 1996 with the following results:

Encumbered: $288,697.73 Vehicles & Equipment
Bidder				        Total Bid

Sahlberg Equipment			$288,697.73


Pacific North Equipment			 No Bid


D.J.ís Alaska Rental & Sales		 No Bid

Sound Truck Equipment			 No Bid


Alaska Truck Center			 No Bid


Two bidders missed the deadline; one bidder was uncertain of his ability to respond and delayed a response until too late.

As the successful bid is within the estimated cost and is approved by the FAA, I recommend that this bid be awarded to Sahlberg Equipment as having the lowest responsive bid price of $288,697.73.

2. Bid No. 96-335: Bartlett Memorial Hospital Physicians Directory
Bid No. 96-335 for Bartlett Memorial Hospital Physicians Directory was opened on March 27, 1996 with the following results:

Encumbered: $30,000 Printing


			Source of Funds: Hospital Operating Budget

Bidder				Total Bid	Add. Alt.




A.T. Publishing			$26,650.00	$2,250.00


Health Printers			$33,197.00	$2,223.00


Valco Printing			$35,570.00	$1,200.00


Northern Printing		$35,725.00	$1,250.00


Alaska Litho			$36,590.00	$3,794.00


Moore Business Forms		$38,250.00	$1,250.00


Greenstate Printing		$41,821.06	$2,360.00


Darby Printing			   No Bid


I recommend award to A.T. Publishing as having the lowest responsive bid price. Total bid award will be $26,650.00* for 5,000 books.

* Bid price will be increased $380.00 for two additional pages for the Physicians Directory (total 140 pages) per Bob Valliant. Award total will be $27,030.00

3. E96-350: Street Maintenance Warehouse and Hazardous Waste Collection Center Bids were opened on the subject project on April 30, 1996. The bid protest period will expire at 4:30pm, May 3, 1996. Results of that bid opening are as follows:

Engineerís Estimate: $1,155,450.00

		Glacier Steel	Alaska Stone	


RESPONSIVE	Bldgs, Inc.	& Concrete	RMC, Inc.	Engineerís Estimate



Base Bid Item A	  761,889.00	771,895.00	825,000.00	929,000.00


Base Bid Item B     5,440.00      7,650.00	    850.00	  8,500.00


Base Bid Item C     9,945.00     11,050.00	    850.00	  7,650.00


Total Base Bid	  777,274.00    790,595.00	826,700.00	945,650.00


Add Alt No. 1	   47,687.75	    45,150.00	   57,000.00	80,200.00


Add Alt No. 2	    2,256.93	     2,100.00	    3,800.00	 2,400.00


Add Alt No. 3	    5,616.00	       - 0-	   -4,000.00	39,800.00


Add Alt No. 4	   32,347.00	   38,000.00	   35,000.00	55,400.00


Add Alt No. 5	   46,774.00	   40,950.00	   33,500.00	32,000.00


TOTAL BID	  911,955.68	  916,795.00	  952,000.00 1,155,450.00

(Base Bid & Additive Alternates)

NON-RESPONSIVE: Tlingit & Haida Steel Industries. REASON: although Tlingit & Haida Steel Industries acknowledge receiving Addendum No. 2 on their Bid Form, they failed to follow the requirement contained in that addendum to delete page 00310-1 of the Bid Schedule and replace it with a corrected page 00310-1, dated April 24, 1996 and labeled Addendum No. 2.

Base Bid Item A for this project is all WORK except that WORK included in Base Bid Items B and C and Additive Alternate bids. Base Bid Item B: approximately 1,700 tons remove and dispose of unsuitable material; Base Bid Item C: approximately 1,700 tons imported backfill. The Additive Alternates are as follows: No. 1, 30-foot building; No. 2, downspouts and gutters; No. 3, galvanized structural steel framing; No. 4, site paving; No. 5, spill containment coating.

Funding sources: CBJ fees; FY94 AW Street Sales Tax; FY96 Waste Management Utilities; FY96 Lands Fund F271; FY96 AW Street Sales Tax; FY96 Water Fund F514; FY96 Sewer Fund F519.

I recommend award of this bid to Glacier Steel Buildings, Inc. for the total amount bid in an amount not to exceed $911,955.68.

D. Transfer Requests:

1. Transfer No. T-596:
This transfers $10,000 from the ADA Compliance Fund to the Twin Lakes Fishing Dock. At its March 27, 1996 meeting, the ADA Citizensí Committee reorganized its spending priorities for ADA improvements of CBJ facilities. Ordinance No. 95-11 (AT), scheduled for public hearing at tonightís meeting, provides a $30,000 appropriation to accept Department of Fish and Game grant for this project; total project cost is estimated to be $40,000. After this transfer is approved, funds available balances, budgets, and status of the projects will be as follows:
Transfer Status/	Unobligated Funds	Unobligated Funds     Total Project
Project No./ Available Available Budget after
Project Name Status Prior to Transfer After Transfer After Transfer Status

	

Transferred from:



D374-34/

ADA Compliance

Fund                	$145,864	       $135,864          	   $140,000     ongoing




Transferred to:



P396-13/

Twin Lakes   

Fishing     

Dock      		$30,000		        $40,000	                    $40,000     new project


I recommend that this transfer be approved.

2. Transfer No. T-597:
This transfer request is being made to close out a number of capital improvement projects. Some of these projects have small balances of available funds while others need additional funds to satisfy project deficits. In the case of the Management Information Services and Centennial Hall projects, the excess funds in the old projects are being transferred into ongoing, related projects.

The Eaglecrest Lodge Elevator project was slightly under funded; a combination of funds from various other projects and a transfer of $900 from the ADA CIP (a memo from the ADA Committee authorizing this transfer is included in your packet) will close out the project.

After this transfer is approved, the funds available balances, budgets, and status of the projects will be as follows:


Transfer Status/	Unobligated Funds	Unobligated Funds     Total Project

Project No./       	Available		Available	      Budget after

Project Name Status	Prior to Transfer	After Transfer	      After Transfer     Status

Transferred from:

D59-82/ Management Information System $3,867 $-0- $101,669 Close D109-91/ Centennial Hall Roof Replacement $ 380 $-0- $164,620 Close D374-20/ Bus Passenger Shelter Design $ 550 $-0- $24,450 Close D374-22/ ADA Fund $22,484 $21,584 $59,100 Ongoing D374-25/ Areawide Asbestos Removal $ 217 $-0- $65,783 Close D374-31/ Eaglecrest Parking Lot $ 616 $-0- $108,843 Close D374-37/ Capital School Feasibility Study $ 152 $-0- $29,848 Close

Transferred to:


D114-91/

Kensington Mine 	$ (224)			$-0-   		  $262,049               Close



D374-32/

Eaglecrest

Lodge

Elevator	        (2,211)		       $-0-   		  $219,819               Close



Transfer Status/	 Unobligated Funds    Unobligated Funds       Total Project

Project No./             Available            Available                 Budget after

Project Name             Prior to Transfer         After Transfer    After Transfer                 Status
Status

D374-35/

Geographic

Information

System 	              $171,202          $175,069          $356,867                on going




D374-35/

Centennial

Hall Energy

Efficiency              $85,950          $86,330          $119,180                on going

I recommend that this transfer be approved.

E. Certificate of Public Convenience and Necessity - Transfer of Ownership:

1. Transfer of Ownership of Certificate of Public Convenience and Necessity to Glacier Bay Park Concessions, Inc.
Glacier Bay Park Concessions, Inc, has applied for a transfer of ownership from Glacier Bay Tours and Cruises for a certificate of public convenience and necessity for for-hire vehicles. According to the For-Hire Vehicle Code, only the Assembly has the authority to approve the transfer of license holder. The new certificate holder plans to operate 1 bus and 1 van. The Finance Department has no objection to the transfer of ownership.

I recommend that the Assembly grant the transfer of ownership to Glacier Bay Park Concessions, Inc.

F. Liquor License Transfer:

1. Transfer from the Golden Dragon to the Homesteaders Gathering Place
The Homesteaders Gathering Place, President Seong S. Kim, 3040 Vintage Boulevard, has requested a transfer of ownership and location of a liquor license from Frank Kim, Golden Dragon at 230 Seward Street. The names of the partners in the Homesteaders Gathering Place is contained in your packet. The Finance, Community Development, Police and Fire Departments have no objections to the transfer of ownership and location of the liquor license. The Human Resources Committee at its meeting on April 22, 1996, recommended that the Assembly waive its rights to object to the transfer of ownership and location to the Homesteaders Gathering Place.

I recommend adoption of the Human Resources Committee report.

G. Assembly Contingency Report

1. January - March, 1996
The report included in your packet shows the quarterly expenditures from the Assemblyís budget, contingency accounts, for the period January through March, 1996

ORDINANCES FOR PUBLIC HEARING:

1. Ordinance No. 9511 (AT)
This ordinance appropriates $30,000 for the construction of a floating dock at Twin Lakes. The source of funding is a grant from the State Department of Fish and Game to the Parks and Recreation Department to provide accessible fishing at Twin Lakes. The proposed prefabricated dock is estimated to cost $40,000 in place; the CBJ Accessibility Committee has pledged the additional $10,000 needed from their annual accessibility CIP (Transfer No. T-596). This project is a high priority for the Americans with Disabilities Act Committee (ADA).

I recommend that this ordinance be adopted.

2. Ordinance No. 9511 (AU)
Funds are needed for the Public Safety Building Planning Capital Project to pay for work requested by the Mayorís Task Force and to reserve planning funds for the project. In the proposed FY97 Capital Project Listing, $25,000 has been identified for additional planning for the Public Safety Building. This ordinance would appropriate the $25,000 now, so that the planning work can continue as the Assembly may direct. Once the FY97 Capital Project listing is finalized, and if the Planning project is on the list, the funds will remain in the Budget Reserve.

Listed below is a breakdown of expenses, revenue, and remaining funds in the Police Station CIP Budget:

Planning Phase Expenses


CBJ Staff Salaries:	$15,515.15


CBJ Benefits:	          6,740.42


CBJ Manpower:	          1,690.34


CBJ Overhead Charges:	  3,065.21


Printing Charges:	    764.67


Advertising Charges:	    608.35


Postage Charges:	    114.92


CBJ Administrative Subtotal: $28,499.06 MRV Consultants (Contract No. 94-195) $106,960.00 MRV Consultants (Additional Services): 626.82

Consultant Services Subtotal: $112,586.82

TOTAL EXPENSE TO DATE: $141,085.88


REVENUE

State of Alaska Planning Grant: $136,500 FY97 CBJ Police Station: Planning CIP: 25,000

TOTAL REVENUE TO DATE: $161,500

FUNDS REMAINING IN PROJECT BUDGET: $20,414.12

After this ordinance is adopted, the estimated Budget Reserve balance at 6/30/96 will be $6,816,491.

I recommend that this ordinance be adopted.

3. Ordinance No. 9511 (AV)
This ordinance would provide a grant of $20,000 from the Unappropriated General Fund Balance to the Gastineau Channel Little League for construction of grandstands at Melvin Park. The grandstands will be constructed with donated labor. This proposed appropriation was approved by the Finance Committee at their March 27, 1996 meeting.

After this ordinance is adopted, the FY96 Year End projected Unappropriated General Fund Balance will be $4,089,300.

I recommend that this ordinance be adopted.

4. Ordinance No. 9511 (AW)
This ordinance appropriates $15,000 to the Juneau Economic Development Council (JEDC) for the publication of ďThe Capital ProfileĒ, the twice yearly report on the health of the Juneau economy. CBJ currently has reserved $15,000 in General Fund fund balance to off set a previous loan made to JEDC. When JEDC repays the loan, it will free up the $15,000 reserved. The request, in effect, offsets the increase to the General Fund fund balance, once the reserve is eliminated, which results in no change to the fund balance. This proposed appropriation was approved by the Finance Committee at their March 27, 1996 meeting.

After the loan is repaid and this ordinance is adopted, the FY96 Year End projected Unappropriated General Fund balance will be $4,089,300.

I recommend that this ordinance be adopted.

5. Ordinance No. 9511 (AX)
This ordinance appropriates $51,125 for the Crimson Bears Fast Break Club (FBC) as a loan; an additional $15,000 will be granted to the FBC from a school district capital improvement project F453 School Projects/Land Acquisition. The loan and the grant together will provide $66,125 for the project.

The FBC intends to replace the existing wooden bleachers in the Juneau Douglas High School gymnasium. The bleachers need to be replaced for safety issues and ADA requirements amongst other reasons.

This will be a 0% interest loan to be repaid before June 30, 1999. The proposed appropriation was approved by the Finance Committee at their meeting of March 27, 1996.

After this ordinance is adopted, the FY96 Year End projected Unappropriated General Fund Balance will be $4,036,175.

I recommend that this ordinance be adopted.

6. Ordinance No. 9511 (AY)
This ordinance appropriates to the manager the sum of $15,000 for the Juneau Recovery Hospital. The State of Alaska Department of Health and Social Services has awarded the funding for a pilot project to detoxify individuals who are suicidal.

This project has received approval from the Social Services Advisory Board and the Bartlett Memorial Hospital Administrator.

I recommend that this ordinance be adopted.

7. Ordinance No. 96-16
This ordinance authorizes the negotiated sale of approximately 6.5 acres of land in the vicinity of Thunder Mountain to Tom Fallis to facilitate the expansion of his mobile home park, which is located on adjoining property. The negotiated sale is consistent with the recommendations of the recentlyadopted Land Management Plan. The plan recognized that there are no available trailer spaces in Juneau at this time. The expansion of Mr. Fallis' mobile home park would provide an opportunity for increasing affordable housing in the community.

The property to be sold is part of a larger city parcel that extends along the base of Thunder Mountain. Much of the city parcel is not suitable for development because of wetlands and avalanche paths. Mr. Fallis has worked with the U.S. Army Corps of Engineers to identify the location of wetlands in that area. The property he proposes to purchase consists of a wedge of land west of the Jordan Creek wetlands and the Thunder Mountain avalanche paths.

A purchase agreement, which incorporates the terms and conditions of sale as set forth in the ordinance, is included in your packets. Mr. Fallis has reviewed the terms and conditions and finds them acceptable.

In order for the property to be used for a mobile home park, Mr. Fallis will need to obtain a Conditional Use Permit and a rezoning of the parcel. Proposed revisions to the Comprehensive Plan reference the potential rezone to accommodate mobile home park use. Once the Assembly has adopted the updated Comprehensive Plan, Mr. Fallis intends to file applications for the rezone action and a Conditional Use Permit.

I recommend this ordinance be adopted.

UNFINISHED BUSINESS:

1. Resolution No. 1815

This resolution expresses Assembly support for creation of a state recreation area at Eagle Beach. The resolution was recommended for adoption by the Parks and Recreation Advisory Board at its meeting of March 19, 1996. The Lands Committee reviewed it on April 18, 1996, and amended it to express support for the concept but to ask for an opportunity to review specific plans in the future so that comments from adjoining land owners and the public could be gathered before the city endorses any particular site plan. The State Division of Parks and Outdoor Recreation has asked for Assembly support of the request, which will be sent to the Alaska Department of Transportation and Public Facilities for ISTEA funding. Proposed park facilities include: an RV park and tent camping areas as well as a small boat launch and connections to area trails. A conceptual plan for the proposed facilities is included in your packet. The need for facilities for independent travelers in general and campgrounds in particular, was articulated in the community survey conducted for the Tourism Working Group by the McDowell Group

I recommend that this resolution be adopted.

NEW BUSINESS:

1. Ordinance No. 96-22

This ordinance upgrades the personnel office from a division to a department. Given the number and complexity of personnel issues in the modern workplace, this change is appropriate.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

ADMINISTRATIVE REPORTS ON NON-AGENDA ITEMS:

A. Manager's Report - Action Item:

B. Manager's Report - Information Items:
1. Frozen Water Lines Summary

Included in your packet is a memo from Public Works, Water Utility Superintendent Dean Nordenson summarizing the activities of the Water Utility Department during the three weeks of record or near record low temperatures and minimal snow cover this past winter. The memo also outlines suggested steps that could be taken to minimize these problems on future installations of service lines

2. City Managerís Quarterly Report to the Assembly: January - March, 1996

Your packet includes the first quarter report to the Assembly, the period January through March, 1996.

C. Attorney's Report:

DRP:dmh

Managerís Report - Regular Mtg. No. 96-15
May 6, 1996


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