AGENDA/MANAGER'S REPORT

THE CITY AND BOROUGH OF JUNEAU, ALASKA

Monday, May 5, 1997 - 7:00 PM

Assembly Chambers - Municipal Building

Meeting No. 97-14

Submitted by:

David R. Palmer


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I. FLAG SALUTE

II. INVOCATION

III. ROLL CALL

IV. APPROVAL OF MINUTES

SPECIAL ORDER OF BUSINESS

1. Proclamation in Recognition of Police Memorial Week

Each year the week of May 15 is recognized as Police Memorial Week, in honor of the valor, service, and dedication of police officers. Since Alaska became a State, 29 officers have given their lives in service to their communities. A proclamation honoring the men and women of our law enforcement community will be presented at tonight's meeting; Captain Michael DeCapua will be in attendance to accept the proclamation for the Juneau Police Department.

V. MANAGER'S REQUEST FOR AGENDA CHANGES

VI. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed a total of 20 minutes nor more than 5 minutes for any individual.)

VII. CONSENT AGENDA

The Consent Agenda includes routine items of business which may not require separate discussion. When the Mayor calls for public comment on the Consent Agenda, you may raise your hand and the Mayor will recognize you asking which item(s) you wish to have removed from the Consent Agenda for separate discussion and action. Following the removal of any item from the Consent Agenda, the Assembly votes on the remaining items in one motion. (Ordinances for introduction generally may not be removed from the Consent Agenda.)

All items that are removed from the Consent Agenda will follow the format of: Administrative or Committee Report, Public Hearing/Participation and Assembly Action.

A. Ordinances for Introduction:

B. Resolutions:

C. Bid Openings:

1. Bid No. 97-298 for Riverbend Elementary School Furniture

Bid No. 97-298 for Riverbend Elementary School Furniture was opened with the following results:

    • Lowest responsive bidder meeting specifications

    * Award based on Local 5% Bidder Preference

      Did not meet bid specifications

Section Power

Business

Saxton

Bradley

International Interiors Juneau Business Interiors School Speciality Capital Office Supply Atta Girl Sports
I No Bid 24,076.50 11,935.25 No Bid 15,965.50 15,610.80 No Bid
II No Bid 31,212.00 20,554.56 No Bid 29,619.65 19,124.64 No Bid
III No Bid 33,943.50 14,632.14 No Bid 19,565.70 15,448.42 No Bid
IV No Bid 19,564.00 No Bid No Bid No Bid No Bid No Bid
V 13,340.70 No Bid No Bid 12,231.00 No Bid 12,328.20 No Bid
VI No Bid 2,706.00 No Bid No Bid No Bid 2,446.27 No Bid
VII 4,383.40 4,410.00 No Bid 8,610.00 No Bid 4,520.60 No Bid
VIII 2,398.98 2,394.00 No Bid 2,328.00 No Bid 1,677.00 No Bid
IX 437.65 384.00 No Bid 279.00 No Bid No Bid No Bid
X No Bid 7,617.50 3,928.00 No Bid No Bid 3,663.97 No Bid
XI No Bid 10,351.00 No Bid 7,071.00* No Bid 7,539.94 No Bid
XII No Bid 1,785.00 No Bid No Bid No Bid 1,533.00 No Bid
XIII 2,044.68* 1,956.00 No Bid 1,776.00 No Bid 1,729.44 No Bid
XIV 1,635.40 1,720.00 No Bid No Bid No Bid No Bid No Bid
XV No Bid 5,424.00 No Bid No Bid No Bid No Bid No Bid
Section Power Business Saxton Bradley International Interiors Juneau Business Interiors School Speciality Capital Office Supply Atta Girl Sports
XVI No Bid No Bid 813.94 No Bid No Bid 1,038.09 No Bid
XVII No Bid No Bid No Bid No Bid No Bid 12,780.00 No Bid

With the concurrence of the Juneau School District, I recommend award to the following as having the lowest responsive bid price(s).

Power Business for Sections VII, , XIII & XIV for a total of $8,063.48;

Saxton Bradley for Section I, IV, VI, X, XII & XV for a total of $61,173.00;

International Interiors for Section XVI for a total of $813.94;

Juneau Business Interiors for Section V, VIII, IX & XI for a total of $23,685.00;

School Speciality for Section II for a total of $29,619.65;

Capital Office Supply for Sections III & XVII for a total of $28,228.42.

Total Bid Award will be $151,583.49.

2. Bid No. 97-367 for Riverbend Elementary School Music Items

    • Lowest Responsive Bidder Meeting Specifications

    * Did Not Meet Bid Specifications

No. Bidders
Audio Visual Frontiers Spectrum Industries 3M Alaska Capital Office Supply AK Audio Video ATD American School Speciality Northern Video Systems Troxell AK Audio

Visual

& Data

Supply

1 No Bid No Bid No Bid No Bid 8,850.00 No Bid No Bid No Bid 8,372.55 8,733.00
2 No Bid No Bid No Bid 225.00 No Bid No Bid No Bid No Bid No Bid No Bid
3 No Bid No Bid No Bid No Bid 1,520.00 No Bid No Bid 1,376.00 1,238.00 1,292.00
Audio Visual Frontiers Spectrum Industries 3M Alaska Capital Office Supply AK Audio Video ATD American School Speciality Northern Video Systems Troxell AK Audio

Visual

& Data

Supply

4 No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid
5 No Bid No Bid No Bid 2,760.50 No Bid 2,039.00 3,128.00 No Bid 3,225.00 No Bid
6 No Bid 11,880.00 No Bid 11,611.69 No Bid 5,440.32 7,421.28 12,480.00 9,311.04 No Bid
7 No Bid No Bid No Bid No Bid 4,334.00 No Bid 2,860.00 3,630.00 2,469.28 No Bid
8 No Bid No Bid No Bid 1,504.00 No Bid No Bid 1,505.78 No Bid No Bid No Bid
9 No Bid No Bid No Bid 1,554.30 No Bid No Bid 1,489.26 No Bid No Bid No Bid
10 No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid No Bid
11 No Bid No Bid 39,874.50 41,929.00 42,850.00 No Bid 36,524.40* No Bid 47,100.00 47,775.00
12 No Bid No Bid No Bid 1,051.52 No Bid No Bid No Bid No Bid 833.62 863.20
Audio Visual Frontiers Spectrum Industries 3M Alaska Capital Office Supply AK Audio Video ATD American School Speciality Northern Video Systems Troxell AK Audio

Visual

& Data

Supply

13 No Bid No Bid No Bid 1,202.08 No Bid No Bid 940.14 1,030.00 1,002.80 1,087.80
14 No Bid No Bid 5,668.00 6,304.74 6,214.00 No Bid 9,847.76 6,058.00 No Bid 9,396.40
15 937.00 No Bid No Bid 1,274.20 3,300.00 1,053.20 1,046.00 No Bid 2,004.20 No Bid
16 133.50 No Bid No Bid 226.71 No Bid 143.88 241.09 No Bid 231.35 No Bid
17 2,095.00 No Bid No Bid 610.34 No Bid 727.27 No Bid No Bid No Bid No Bid
18 No Bid No Bid No Bid No Bid 5,778.00 No Bid No Bid 7,587.00 6,555.60 6,905.25
19 No Bid No Bid No Bid No Bid 13,986.00 No Bid No Bid 16,065.00 12,919.50 No Bid
20 No Bid No Bid No Bid 3,892.59 2,403.00* 4,817.88 5,664.87 No Bid 6,304.95 No Bid
21 No Bid No Bid No Bid 345.64 No Bid No Bid No Bid No Bid No Bid No Bid
22 No Bid 2,199.00 No Bid 2,621.40 No Bid No Bid No Bid No Bid No Bid No Bid
23 No Bid 1,600.00 No Bid 1,858.78 No Bid No Bid No Bid No Bid No Bid No Bid

Note: Aves Audio Visual Systems and Educational Marketing System were no bids.

With the concurrence of the Juneau School District, I recommend award to the following as having the lowest responsive bid prices:

Troxell Communications for items 1, 3, 7, 12 & 19 for a total of $25,832.95;

Audio Visual Frontiers for items 15 & 16 for a total of $1,070.50;

Spectrum Industries for items 22 & 23 for a total of $3,799.00;

3M Alaska for items 11 & 14 for a total of $45,542.50;

Capital Office Supply for items 2, 8, 9, 17, 20 & 21 for a total of $8,132.07;

Alaska Audio Video for item 18 for a total of $5,778.00;

ATD America for item 5 & 6 for a total of $7,479.32;

School Speciality for item 13 for a total of $940.14.

Total bid award will be $98,574.48

3. Bid No. 97-377 for Riverbend Elementary School Audio Visual Equipment/Furnishings

Bid No. 97-377 for Riverbend Elementary School Audio Visual Equipment/Furnishings was opened with the following results:

    • Lowest Responsive Bidder Meeting Specifications
Item Music In Motion Northland Sound and Productions Wenger Corporation Rozwick Gills Music Yamaha Corporation
1.Soprano Metallophone 1,042.62 No Bid No Bid No Bid No Bid
2. Alto Metallophone 1,394.43 No Bid No Bid No Bid No Bid
3. Bass Metallophone 1,121.36 No Bid No Bid No Bid No Bid
4. Soprano Xylophone 1,052.88 No Bid No Bid No Bid No Bid
5. Alto Xylophone 1,456.08 No Bid No Bid No Bid No Bid
6. Bass Xylophone 164.16 No Bid No Bid No Bid No Bid
7. Composer Ensemble Piano No Bid No Bid No Bid 2,440.00 No Bid
8. 10" Hand Drum 21.40 No Bid No Bid No Bid No Bid
9. 12" Hand Drum 25.68 No Bid No Bid No Bid No Bid
10. 14" Hand Drum 29.96 No Bid No Bid No Bid No Bid
Item Music In Motion Northland Sound and Productions Wenger Corporation Rozwick Gills Music Yamaha Corporation
11. 16" Hand Drum 34.24 No Bid No Bid No Bid No Bid
12. Tone Chime Set Two Octave 801.43 No Bid No Bid No Bid No Bid
13. Tone Chime Set 3rd Octave 640.93 No Bid No Bid No Bid No Bid
14. Tone Chime Set 4th Octave 726.53 No Bid No Bid No Bid No Bid
15. Rhythm Band Set for 35 Players No Bid No Bid No Bid No Bid No Bid
16. Rhythm Sticks No Bid 328.50 No Bid No Bid No Bid
17. Step Bells 512.85 No Bid No Bid No Bid No Bid
18. African Instrument Set 246.10 No Bid No Bid No Bid No Bid
19. Brass Chime Tree No Bid No Bid No Bid No Bid No Bid
20. Finger Cymbals No Bid No Bid No Bid No Bid No Bid
21. Egghead Shakers No Bid 73.50 No Bid No Bid No Bid
22. Piccolo Woodblocks No Bid No Bid No Bid No Bid No Bid
23. Guiro No Bid No Bid No Bid No Bid No Bid
24. Rosewood Block No Bid No Bid No Bid No Bid No Bid
25. Ratchet No Bid No Bid No Bid No Bid No Bid
26. Flipform Units No Bid No Bid 3,005.00 No Bid No Bid
27. Music Stands No Bid No Bid 813.75 No Bid No Bid
28. Lessonworks No Bid No Bid 1,115.00 No Bid No Bid
29. Lesson Cards No Bid No Bid 215.00 No Bid No Bid
30. Magnetic Notation Set No Bid No Bid 115.00 No Bid No Bid
31. Magnetized Pallette No Bid No Bid 80.00 No Bid No Bid
Item Music In Motion Northland Sound and Productions Wenger Corporation Rozwick Gills Music Yamaha Corporation
32. Music's My Bag 85.55 No Bid No Bid No Bid No Bid
33. Kodaly Poster 7.44 No Bid No Bid No Bid No Bid
34. Composer Posters 127.33 No Bid No Bid No Bid No Bid
35. Instrument Posters 73.83 No Bid No Bid No Bid No Bid
36. Symphony Orchestra Poster 17.07 No Bid No Bid No Bid No Bid
37. Flag 21.35 No Bid No Bid No Bid No Bid
38. Border 4.23 No Bid No Bid No Bid No Bid
39. Peter and the Wolf Video 20.28 No Bid No Bid No Bid No Bid
40. Old Lady Who Swallowed A Fly 42.75 No Bid No Bid No Bid No Bid
41. Solfege/Rhythm Cards 51.36 No Bid No Bid No Bid No Bid
42. Melody and Rhythm Flashcard Sets 48.15 No Bid No Bid No Bid No Bid
43. Composer Specials Videos 106.95 No Bid No Bid No Bid No Bid
44. Music In Education No Bid No Bid No Bid No Bid 16,500.00
Item Music In Motion Northland Sound and Productions Wenger Corporation Rozwick Gills Music Yamaha Corporation
45. Computer Synthesizer Workstation No Bid No Bid 1,355.00 No Bid No Bid
46. Songstar CD+G No Bid 395.00 No Bid 289.00 No Bid
47. Piano No Bid No Bid No Bid 3,450.00 No Bid

With the concurrence of the Juneau School District, I recommend award to the following as having the lowest responsive bid prices:

Music in Motion for Items 1, 2, 3, 4, 5, 6, 8, 9, 10, 11, 12, 13, 14, 17, 18, 32, 33, 34, 35, 36, 37, 38, 39, 40, 41, 42 & 43 for a total of $10,876.94;

Northland Sound & Productions for items 16 & 21 for a total of $402.00

Wenger Corporation for items 26, 27, 28, 29, 30, 31 & 45 for a total of $6,698.75;

Rozwick Gills Music for items 7, 46 & 47 for a total of $6,179.00;

Yamaha Corporation for item 44 for a total of $16,500.00

Total bid award will be $40,656.69

4. Contract No. E97-355: Wire Street Reconstruction

Bids were opened on the subject project on April 18, 1997. The bid protest period expired at 4:30pm on April 21, 1997 with the following results:

This project consists of reconstructing the storm drain system and roadbed, including paving, of Wire Street.

Funding Source: Areawide Sales Tax for Street Maintenance

Total Project Funds: $509,977

Construction Encumbrance: $304,433.99

I recommend award of this project to Channel Construction, Inc. in the amount bid, for a total award of $304,433.99.

D. Certificate of Public Convenience & Necessity:

VIII. ORDINANCES FOR PUBLIC HEARING:

1. Ordinance No. 97-16

2. Ordinance No. 97-19

3. Ordinance No. 97-20

4. Ordinance No. 97-21

5. Ordinance No. 97-22

6. Ordinance No. 97-24

8. Ordinance No. 96-17 (BI)

9. Ordinance No. 96-17 (BJ)

X. NEW BUSINESS:

XI. UNFINISHED BUSINESS:

XII. ADMINISTRATIVE REPORTS ON NON-AGENDA ITEMS:

A. Manager's Report - Action Item:

B. Manager's Report - Information Item:

C. Attorney's Report:

XIII. MAYOR'S REPORT ON NON-AGENDA ITEMS

XIV. COMMITTEE REPORTS ON NON-AGENDA ITEMS

XV. ASSEMBLY COMMENTS AND QUESTIONS

XVI. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not

to exceed 5 minutes per person or 20 minutes total, whichever is less).

XVII. ADJOURNMENT

NOTE: Agenda packets are available for review at the Juneau Public Library, the Mendenhall Valley Library, and the Douglas Public Library. An audio tape containing the Assembly's agenda is available for review at all CBJ Libraries each Friday prior to the Assembly's Monday meeting.

ADA Accommodations Available Upon Request: Please telephone the Clerk's Office 48 hours prior to any meeting so arrangements can be made to have a sign language interpreter present. The Clerk's Office telephone number is 586-5278, TDD 586-5351.

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Last revised on 5/1/97 - bgb