AGENDA/MANAGER’S REPORT

THE CITY AND BOROUGH OF JUNEAU, ALASKA

Monday, January 12, 1998 - 7:00 PM

Assembly Chambers - Municipal Building

Meeting No. 98-02

Submitted by:

David R. Palmer


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I. FLAG SALUTE

II. INVOCATION

III. ROLL CALL

IV. APPROVAL OF MINUTES

SPECIAL ORDER OF BUSINESS:

V. MANAGER'S REQUEST FOR AGENDA CHANGES

VI. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed a total of 20 minutes nor more than 5 minutes for any individual.)

VII. CONSENT AGENDA

The Consent Agenda includes routine items of business which may not require separate discussion. When the Mayor calls for public comment on the Consent Agenda, you may raise your hand and the Mayor will recognize you asking which item(s) you wish to have removed from the Consent Agenda for separate discussion and action. Following the removal of any item from the Consent Agenda, the Assembly votes on the remaining items in one motion. (Ordinances for introduction generally may not be removed from the Consent Agenda.)

All items that are removed from the Consent Agenda will follow the format of: Administrative or Committee Report, Public Hearing/Participation and Assembly Action.

A. Ordinance for Introduction:

1. Ordinance No. 98-02

  • An Ordinance Amending the Zoning Code to Establish the Maximum Number of Dwelling Units Allowable in the General Commercial and Light Commercial Zones. Presented by the Manager.

    This ordinance corrects an inconsistency between the Table of Permissible Uses and the text of the Land Use Code. The table says that the maximum allowable residential density in the general and light commercial districts is 18 units per acre: a figure which accurately reflects the Assembly’s intent during the 1987 rewrite of the Land Use Code. That rewrite missed the language in the text, which remains at the old 15-unit figure. CDD has been using the correct 18-unit figure, but the discrepancy should be corrected: this ordinance makes the correction.

    I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

    B. Resolutions:

  • 1. Resolution No. 1914

    A Resolution Expressing Assembly Support for Negotiation of Pacific Salmon Treaty Issues by the Northern Boundary Stakeholders Group and Interim Management of Pacific Salmon Treaty Fisheries by the Alaska Department of Fish and Game. Presented by the Mayor & Assembly.

    This resolution expresses the Assembly’s support for efforts by the Northern Boundary Stakeholders to resolve Pacific Salmon Treaty issues, and for state management of the fisheries pending a successful conclusion to the negotiations. The Sitka Assembly has adopted a similar policy.

    I recommend that this resolution be adopted.

  • 2. Resolution No. 1915

  • A Resolution Urging the State of Alaska to Provide for Northern Lynn Canal Day Boat Service Aboard the M/V Malaspina. Presented by the Mayor and Assembly.
  • This resolution urges the Alaska State Legislature, Governor Knowles, and the Alaska Marine Highway System to work together to provide funding for the deployment of the M/V Malaspina as a day boat, to serve Haines, Skagway, and Juneau, in order to enhance the ability of the ferry system to serve individuals, businesses, and communities throughout the Northern Lynn Canal system.

    I recommend that this resolution be adopted.

    VIII. ORDINANCE FOR PUBLIC HEARING:

    1. An Ordinance Authorizing the Manager to Donate Fill Material to Habitat for Humanity. Presented by the Manager.

    Administrative or Staff Report

    Habitat for Humanity has requested a donation of fill material for its affordable housing project on Lot 3 of the S'it'Tuwan housing project. This request qualifies under the criteria established in the Housing Situation Report - 1997. These criteria are described in the December 17, 1997 memo from Mike Rody, included in your packet.

    The request is for 1,000 yards of material, which has a value of approximately $5,250.

    At its meeting of December 10th, the Lands Committee recommended approval of this request.

    I recommend that this ordinance be adopted.

    Public Hearing

    Assembly Action

    IX. UNFINISHED BUSINESS:

    1. Proposed Findings in Bausler Appeal (USE97-00040)

    On November 17, 1997, the Assembly sitting in its quasi-judicial capacity, heard oral argument in the Bausler appeal, which concerned the construction of a 40-unit apartment complex on Lot CH3, Emerald Subdivision on Crow Hill Drive, including a hillside endorsement. At the conclusion of oral argument, the Assembly announced its findings, voted to deny the appeal, and directed the Attorney to draft a proposed decision in accord with the findings. On December 2, 1997, the draft was circulated to the parties for comment as required by CBJ 01.50.140(b)(3). Comments submitted by the Planning Commission and Mr. Bausler have been reviewed by Presiding Officer Cathy Muņoz and incorporated in a revised draft included in your packet. The proposed findings is now before the body for action. The Assembly may adopt, amend, or reject the proposed findings.

    As this is an adjudicatory matter, I have no recommendation.

    X. NEW BUSINESS:

    XI. ADMINISTRATIVE REPORTS ON NON-AGENDA ITEMS:

    A. Manager's Report - Action Items:

    1. Funding for the 1998 ComTech Conference

    ComTech Conference members are requesting that the Assembly make a contribution of $4,080 to the success of the 1998 conference, by again providing funds for the base rent of Centennial Hall.

    This year’s conference will be held February 3-6; Susan Favro, conference coordinator, reports trade show space has already been sold out, and her expectations are that this year’s conference will prove to be an even bigger success than the 1997 conference.

    I recommend that the Assembly approve $4,080 from the Better Capital City Account to fund rental costs for the 1998 ComTech Conference.

    B. Manager’s Report - Information Item:

    1. External Investment Advisor

    Following budget approval in July, 1996, CBJ staff prepared a request for proposals, advertised the request, reviewed responses, selected a consultant and signed a contract with the investment consulting firm of Callan and Associates in late January 1997. Callan has among its clients the Alaska Permanent Fund and the Alaska State Pension Investment Board.

    For the past year, Callan and Associates has been engaged in the work necessary to hire a money manager for CBJ funds. This work has included a complete review of CBJ’s investment policies, analyzing risk tolerance, time horizons and performance expectations.

    Ruthann Moomy, of Callan, by teleconference and with a slide presentation, outlined options and recommended investment policies to the Assembly Finance Committee based on the level of risk and return that could be tolerated. She also reviewed the goals of the investment program being developed. Based on the Assembly’s response, Ordinance No. 97-24, which incorporated an investment policy, was adopted on May 5, 1997.

    With the investment policy in place, Callan, working with CBJ staff, developed a request for proposals to select an investment advisor. The RFP was advertised in early September for 30 days, with 15 responses received by the October 1st closing date. The responses were then evaluated by Callan and CBJ staff within three weeks, culminating in a short list of three now under consideration. The finalists will be interviewed by the Finance Director, the Treasurer, and Ruthann Moomy from Callan in New York, Chicago and Milwaukee on January 16 and 17th. I expect a recommendation to hire one of the firms to be prepared shortly after the interviews next week.

    I understand the frustration that the selection process has taken so long. In retrospect, it is easier to see the complexity of the task. We had to write two RFP’s which, with actual writing, advertising, selection, negotiation, and contract development, added months to the project. We had outside consultants evaluate our existing operations, recommend ordinance changes after meeting with the Assembly, and adopted an ordinance, which in itself takes a full month. Finally, we experienced some unexpected delays with the unusual turnover of two people in the Treasurer’s position, and we consumed a month in coordinating schedules to get our three people to meet with three consultants in three cities on one two day trip (at Callan’s recommendation).

    Finally, for a month and a half the Finance Director provided essential support to the collective bargaining team that negotiated a three year contract with MEBA. This single project probably impinged on his time more than any other single issue.

    Our front page story in the City’s Fall, 1997 newsletter highlighted the investment advisor project and anticipated having the advisor on board in late December. It turns out we’ll probably be 90 days past that estimate. The finance staff, as much as anyone, is aware of the need to get the advisor on board and the possibility of added revenue due to this change.

    Ruthann Moomy has expressed her availability if at a later Finance Committee meeting there is a desire to discuss this process or any aspect of the investment advisor issue in further detail.

    C. Attorney's Report:

    XII. MAYOR'S REPORT ON NON-AGENDA ITEMS

    A. Revised Pending Items

    B. Unappropriated General Fund Unreserved Fund Balance

    C. Assembly Contingency Fund Balance

    D. Assembly Attendance

    XIII. COMMITTEE REPORTS ON NON-AGENDA ITEMS

    A. Committee Reports:

    1. Committee of the Whole

    2. Finance Committee

    3. Committee on Committees

    a) Americans' With Disabilities Act Committee

    b) Commission on Aging

    c) Douglas Service Area Advisory Board

    d) Energy Advisory Committee

    e) Fisheries Development Committee

    f) Hospital Board of Directors

    g) Juneau Public Libraries Endowment Board

    h) Parks & Recreation Advisory Committee

    I) Personnel Board

    j) Sales Tax Board of Appeals

    k) Wetlands Review Board

    l) Women's Council

    4. Human Resources Committee

    5 . Lands and Resources Committee

    6. Public Works and Facilities Committee

    7. Assembly Strategic Policy Committee

    B. Board Liaison Reports

    XIV. ASSEMBLY COMMENTS AND QUESTIONS

    XV. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed 5 minutes per person or 20 minutes total, whichever is less).

    XVI. ADJOURNMENT

    NOTE: Agenda packets are available for review at the Juneau Public Library, the Mendenhall Valley Library, and the Douglas Public Library. An audio tape containing the Assembly's agenda is available for review at all CBJ Libraries each Friday prior to the Assembly's Monday meeting.

    ADA Accommodations Available Upon Request: Please telephone the Clerk's Office 48 hours prior to any meeting so arrangements can be made to have a sign language interpreter present. The Clerk's Office telephone number is 586-5278, TDD 586-5351.

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    Last revised on 10/27/98 -bgb