AGENDA/MANAGERíS REPORT

THE CITY AND BOROUGH OF JUNEAU, ALASKA

Monday, February 9, 1998 - 7:00 PM

Assembly Chambers - Municipal Building

Meeting No. 98-05

Submitted by:

David R. Palmer


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I. FLAG SALUTE

II. INVOCATION

III. ROLL CALL

IV. APPROVAL OF MINUTES

1. 01/05/98 - Regular Mtg. No. 98-01

SPECIAL ORDER OF BUSINESS:

1. Resolution No. 1912

A Resolution Confirming the Assessment Roll for Lid No. 81; Fixing the Time and Method of Payment of Assessments; Setting the Day of Levy; and Fixing the Time of Delinquency and the Penalties and Interest Therefore. Presented by the Manager.

This resolution is before the Assembly sitting as a Board of Equalization for the purpose of conducting a hearing on the assessment roll for Local Improvement District No. 81 (White Subdivision Street Improvements). Notice of this hearing has been provided to the property owners so that they may have the opportunity to present their objections to the assessment or any part of it, and to point out errors or inequalities, and submit reasons for amendments and corrections to the roll. All objections to the roll must be made in writing and filed with the clerk at or prior to the time of the hearing. Property owners may make oral presentations at the hearing, but any objection not reduced to writing is conclusively presumed to be waived.

The only objection received was from Ms. Hazel J. Nowlin, owner of Block A, Lot 23, of White Subdivision. Ms. Nowlin objects to being charged an LID fee for this lot as it is currently the side yard for her home and she feels it will never be used for a residence. Should her lot ever be developed, Ms. Nowlin feels that the access would be from Glacier Highway and not Wickersham Avenue; therefore the lot should be dropped from the roll.

Joe Buck, Engineering Director, spoke with Ms. Nowlin at the beginning of the project about her concerns and also presented the issue to the PW&F Committee for their direction. PW&F directed staff to include the lot on the roll at that time and to have the full Assembly consider whether to drop it or not at the final LID hearing. No response was sent to Ms. Nowlin by Engineering staff for her 1/19/98 letter as the issues being considered have not changed.

After the Assembly has heard all objections, it may modify the roll or any part of it, or set aside the roll and order the remaking of the assessment. The Assembly may continue the hearing from time to time.

At the conclusion of the hearing, the Assembly should adopt the resolution confirming the roll as submitted, or as corrected or revised by the Assembly.

I recommend that this resolution be adopted.

V. MANAGER'S REQUEST FOR AGENDA CHANGES

VI. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed a total of 20 minutes nor more than 5 minutes for any individual.)

VII. CONSENT AGENDA

The Consent Agenda includes routine items of business which may not require separate discussion. When the Mayor calls for public comment on the Consent Agenda, you may raise your hand and the Mayor will recognize you asking which item(s) you wish to have removed from the Consent Agenda for separate discussion and action. Following the removal of any item from the Consent Agenda, the Assembly votes on the remaining items in one motion. (Ordinances for introduction generally may not be removed from the Consent Agenda.)

All items that are removed from the Consent Agenda will follow the format of: Administrative or Committee Report, Public Hearing/Participation and Assembly Action.

A. Ordinances for Introduction:

1. Ordinance No. 98-06

An Ordinance Amending the Waters and Harbors Code to Provide That the Port Director May Act as the Purchasing Officer for Purposes of Administering Purchases Under Title 53.50, the Purchasing Code. Presented by the Manager.

This ordinance is presented at the request of the Port Director, who proposes to make occasional use of the purchasing authority currently granted to him by the Waters and Harbors Code. Although the director has the basic authority to make purchases, he lacks procedures, which only the Assembly can provide. The simplest way to do this is to use the procedures currently specified in the Purchasing Code, but substitute the Port Director for the Purchasing Officer. The Harbor Code uses a similar approach for land transactions and collective bargaining: in these matters, the usual CBJ procedures are used, but the Port Director is substituted for the Manager.

Note that the ordinance provides for bid protests to be handled by the Bid Review Board, but appeal thereafter is to the Docks and Harbors Board and then Superior Court. This means that when the Docks and Harbors Board elects to act as its own purchasing division, the Assembly would not be a part of any appeal.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

2. Ordinance No. 97-17 (AF)

An Ordinance Appropriating to the Manager the Sum of $258,333 for Rehabilitation of the Runway at the Juneau International Airport. Such Funds, $250,000, Provided by the Federal Aviation Administration and $8,333 Provided by the Alaska Department of Transportation and Public Facilities. Presented by the Manager.

This ordinance appropriates the second portion of a Federal Aviation Administration (FAA) multi-year grant and matching grant from the Alaska Department of Transportation and Public Facilities to rehabilitate the Juneau International Airport runway. The CBJís match will be transferred into the project with a transfer request at the Assembly Meeting of March 2, 1998. These funds should be sufficient to cover all remaining and anticipated costs of the project.

Because the FAA grant was a multi-year grant, a short-term loan of $392,800 was made to the project from the Sales Tax Budget Reserve until the FAA grant increase was received. The amount of the loan was based on an estimate of project cost made prior to construction and was appropriated with Ordinance No. 96-17(BO), adopted on June 9, 1997. After the project completion, the construction cost was less than the initial estimate; hence the second portion of the FAA grant is less than the short term loan.

Now that the grant increase has been received, a companion ordinance, No. 97-17 (AG) also being introduced at tonightís meeting, will deappropriate and return the $392,800 to the Sales Tax Budget Reserve.

A copy of the Multi-Year Letter of Agreement No. 01 from the FAA is included for reference.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

3. Ordinance No. 97-17 (AG)

An Ordinance Deappropriating the Sum of $392,800 to Repay a Loan From the Sales Tax Budget Reserve to Capital Project A345-28, the Runway Rehabilitation at the Juneau International Airport. Such Funds Provided by Repayment of the Sales Tax Budget Reserve by Capital Project A345-28. Presented by the Manager.

This ordinance will deappropriate Ordinance 96-17(B) adopted on June 9, 1997 and is a companion to ordinance 97-17(AF). Please refer to the managerís report for ordinance 97-17(AF).

After this ordinance is adopted the Sales Tax Budget Reserve will have a balance of approximately $7,061,115.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

4. Ordinance No. 971-17 (AH)

An Ordinance Appropriating to the Manager the Sum of $100,000 for an Option to Purchase Land Located at Lena Point. Such Funds Provided by the Sales Tax Budget Reserve. Presented by the Manager.

This ordinance will appropriate $100,000 for an option to purchase 22.59 acres of land at Lena Point on which the proposed consolidated National Oceanic and Atmospheric Administration facility is to be constructed. This option will allow the CBJ to purchase the Lena Point property as part of a three way land transaction between Secon Inc., NOAA, and the CBJ. Negotiations for the purchase of the Lena Point property are still underway but are expected to be completed by the public hearing date on this appropriation of March 2, 1998. The terms of the option agreement will be presented at that time.

The option agreement will allow time for the U.S. Congress to appropriate sufficient funds to construct the facility. At the present time, only design monies are available for the project. Once the option is exercised, additional funds will be required for the purchase of the Lena Point property.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

5. Ordinance No. 97-17 (AI)

An Ordinance Appropriating to the Manager the Sum of $150,000 for the Construction of New Mooring Floats in the Douglas Harbor. Such Funds Provided by Harbors Retained Earnings. Presented by the Manager.

The Docks and Harbors Board of Directors voted unanimously at their Regular Meeting of January 29, 1998, to request that the Assembly appropriate $150,000 from the Harbors Retained Earnings to accomplish design, fabrication and installation of six new forty-foot finger floats on "C" Float in the Douglas Harbor. The new floats should generate approximately $13,000 annually in user fees. There will be minimal operational impact.

The recent maintenance dredging of Douglas Harbor has yielded adequate water depth and maneuvering area to allow the installation of these floats, which will provide much needed moorage for twelve vessels between 42' and 58' in length.

After this ordinance is adopted, the Harbors Retained Earnings will be $14,171.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

6. Ordinance No. 97-17 (AJ)

An Ordinance Appropriating to the Manager the Sum of $10,000 for the Finalization of the Docks and Harbors Master Plan. Such Funds Provided by Docks Retained Earnings. Presented by the Manager.

The Docks and Harbors Board of Directors voted unanimously at their Regular Meeting of December 11, 1997, to request that the Assembly appropriate $10,000 from the Docks Retained Earnings to cover the unanticipated expenditure of an equal sum from the Docks operational budget for hiring a consultant to facilitate the enhancement and finalization of the Docks and Harbors Master Plan.

The justification for initially hiring a consultant with operating funds is to expedite the advertising and hiring process.

After this ordinance is adopted, the Docks Retained Earnings will be $468,087.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

7. Ordinance No. 97-17 (AK)

An Ordinance Appropriating to the Manager the Sum of $155,792 for Replacement of Water and Sewer Systems in the Highlands Area. Such Funds, $83,540, Provided by the Water Fund Unreserved Fund Balance, and $72,252, Provided by the Sewer Fund Unreserved Fund Balance. Presented by the Manager.

This ordinance appropriates $83,540 from the Water Fund and $72,252 from the Sewer Fund unreserved fund balances to capital project R412-54, Behrends Ave/Highland Area street reconstruction project for replacement of water and sewer systems. The amounts appropriated are based on a preliminary engineerís estimate. The street reconstruction project includes North Behrends Avenue, Ross Way and Maple, Willow and Ash Streets and is planned for completion this year.

After this ordinance is adopted, the Water Fund unreserved fund balance will be $2,049,755 and the Sewer Fund unreserved fund balance will be $1,854,684.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

8. Ordinance No. 97-17 (AL)

An Ordinance Appropriating to the Manager the Sum of $1,700,000 for Replacement of Water And Sewer Systems During the Reconstruction of Glacier Highway/Willoughby Avenue. Such Funds Provided by a Revenue Bond. Presented by the Manager.

This appropriates $1.7 million in revenue bonds for the Glacier/Willoughby Reconstruction Project CIP R412-46. The bond term will be fifteen years with annual debt service of $60,000. This project will be funded from several sources, including CBJ sales tax, federal and State of Alaska highway funding, water and sewer fund balance, and revenue bonds for water and sewer work. The State of Alaska will spend an estimated $3.8 million on this project.

The Glacier/Willoughby Reconstruction Project design is essentially complete and the project will be let out to bid in the next two months. The work will be done over two construction seasons and completed in late Fall, 1999. This project will essentially replace everything in the roadway from Highland Drive to the Centennial Hall intersection with the exception of the Gold Creek Bridge. A considerable amount of private utility work will be done, as well as new or additional street lighting. Sewer collection and water line will be replaced.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

B. Resolutions:

1. Resolution No. 1918

A Resolution Requesting the State of Alaska to Provide Direct Grants for Certain Capital Improvement Projects in Order of Priority for Fiscal Year 1999. Presented by the Public Works & Facilities Committee.

This resolution lists the capital projects that would be included in the CBJ's Fiscal Year 1999 request to Governor Knowles and the Alaska State Legislature for capital project funds. The list was composed by the Assembly Public Works and Facilities Committee through a public process. The list will be forwarded to the Governor and Legislature as soon as possible for their consideration during the FY99 State budget process.

I recommend that this resolution be adopted.

2. Resolution No. 1919

A Resolution Supporting Plans by Goldbelt, Inc. To Extend Veterans Memorial Highway to Cascade Point. Presented by Mayor & Assembly.

This resolution expresses the Assemblyís conceptual support for the proposed Goldbelt access road to Cascade Point.

I recommend that this resolution be adopted.

VIII. ORDINANCES FOR PUBLIC HEARING:

1. Ordinance No. 98-04

An Ordinance Amending the Official Zoning Map of the City and Borough to Change the Zoning of Townsite of Juneau, Block 22, Lots 1, 2, 3, 4, 6, and 8. Presented by the Manager.

Administrative or Staff Report

The Planning Commission, at its regular public meeting on August 26, 1997, recommended that the Assembly approve a rezone of the Capital School site from D-18, residential to MU, mixed use, subject to two conditions. These conditions would require the CBJ upgrade the Capital School playground and the Planning Commission to review any development proposal which would increase the height beyond that of the existing building.

Parks and Recreation is working with the Parks and Recreation Advisory Committee and the neighborhood on playground improvements. A memo regarding the status of playground improvements is included in your packet.

I recommend adding specificity to the second Planning Commission condition by defining the existing height of Capital School and specifying that the conditional use process will be used to review any plans for construction above the existing height of the building. A memo regarding the process for height review/conditions is included in your packet.

The ordinance includes these recommended amendments to the Planning Commission recommendation.

I recommend that this ordinance be adopted.

Public Hearing

Assembly Action

 

2. Ordinance No. 97-17 (AE)

An Ordinance Appropriating to the Manager the Sum of $15,200 for Production of a Video on Juneau Area History by the Juneau Douglas City Museum. Such Funds Provided by Donations. Presented by the Manager.

Administrative or Staff Report

This ordinance appropriates $15,200 in donations received by the Juneau Douglas City Museum for the production of a video on Juneau area history. As part of the museum services to the public, we show a video on Juneauís history. The video we currently show, "Early Juneau", is out-of-date, made in 1976 as a part of the Bi-Centennial project. The new video will provide viewers historical as well as current Juneau area information. Earlier in this fiscal year, the museum received a grant from the Alaska State Museum Grant-in-Aid program for $9,467 bringing the total project costs to $24,667. The state grant was appropriated by Ordinance No. 97-17 (O) and adopted on September 15, 1997.

I recommend that this ordinance be adopted.

Public Hearing

Assembly Action

 

IX. UNFINISHED BUSINESS:

1. Capital School Transfer Agreement

The agreement for transfer of Capital School to the Alaska State Legislature is included in your packet.

I recommend that the Assembly approve the transfer agreement.

X. NEW BUSINESS:

XI. ADMINISTRATIVE REPORTS ON NON-AGENDA ITEMS:

A. Manager's Report - Action Items:

1. Memorandum of Understanding Between the Juneau School District and the City & Borough of Juneau: High School/Dimond Park

The Memorandum of Understanding (MOU) between the CBJ and the School District is included in your packet. School Superintendent Mary Rubadeau will be present at the meeting to address any questions you may have.

I recommend that the MOU be approved.

B. Managerís Report - Information Items:

1. City Managerís Quarterly Report to the Assembly: October - December, 1997

C. Attorney's Report:

1. Law Departmentís Quarterly Report to the Assembly: October - December, 1997

XII. MAYOR'S REPORT ON NON-AGENDA ITEMS

A. Revised Pending Items

B. Unappropriated General Fund Unreserved Fund Balance

C. Assembly Contingency Fund Balance

XIII. COMMITTEE REPORTS ON NON-AGENDA ITEMS

A. Committee Reports:

1. Committee of the Whole

2. Finance Committee

3. Committee on Committees

a) Energy Advisory Committee

b) Fisheries Development Committee

c) International Relations Advisory Committee

4. Human Resources Committee

5 . Lands and Resources Committee

6. Public Works and Facilities Committee

7. Assembly Strategic Policy Committee

B. Board Liaison Reports

XIV. ASSEMBLY COMMENTS AND QUESTIONS

XV. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed 5 minutes per person or 20 minutes total, whichever is less).

XVI. ADJOURNMENT

NOTE: Agenda packets are available for review at the Juneau Public Library, the Mendenhall Valley Library, and the Douglas Public Library. An audio tape containing the Assembly's agenda is available for review at all CBJ Libraries each Friday prior to the Assembly's Monday meeting.

ADA Accommodations Available Upon Request: Please telephone the Clerk's Office 48 hours prior to any meeting so arrangements can be made to have a sign language interpreter present. The Clerk's Office telephone number is 586-5278, TDD 586-5351.


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