AGENDA/MANAGER'S REPORT

THE CITY AND BOROUGH OF JUNEAU, ALASKA

Monday, April 6, 1998 - 7:00 PM

Assembly Chambers - Municipal Building

Meeting No. 98-11

Submitted by:

David R. Palmer


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I. FLAG SALUTE

II. INVOCATION

III. ROLL CALL

IV. APPROVAL OF MINUTES

1. 03/02/98 - Regular Mtg. No. 98-07

2. 03/23/98 - Special Mtg. No. 98-10

SPECIAL ORDERS OF BUSINESS

1. Alix Pierce - United States Ski Association Junior Olympic Alpine Downhill Champion

2. Juneau Douglas High School Boys Basketball AA Champions

V. MANAGER'S REQUEST FOR AGENDA CHANGES

VI. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed a total of 20 minutes nor more than 5 minutes for any individual.)

VII. CONSENT AGENDA

The Consent Agenda includes routine items of business which may not require separate discussion. When the Mayor calls for public comment on the Consent Agenda, you may raise your hand and the Mayor will recognize you asking which item(s) you wish to have removed from the Consent Agenda for separate discussion and action. Following the removal of any item from the Consent Agenda, the Assembly votes on the remaining items in one motion. (Ordinances for introduction generally may not be removed from the Consent Agenda.)

All items that are removed from the Consent Agenda will follow the format of: Administrative or Committee Report, Public Hearing/Participation and Assembly Action.

A. Ordinances for Introduction:

1. Ordinance No. 98-15

An Ordinance of the Assembly of the City and Borough of Juneau, Alaska, Providing for the Issuance and Sale of General Obligation Technology Bonds of the City and Borough in the Aggregate Principal Amount of $3,383,000 for the Purpose of Financing Certain School Technology Capital Improvements Pursuant to an Election Authorizing the Same; Providing the Date, Form, Terms and Maturities of the Bonds to be Issued and for Unlimited Tax Levies to Pay the Principal Thereof and Interest Thereon; Appointing a Registrar and Paying Agent for Such Bonds; Authorizing a Preliminary Official Statement; Undertaking to Provide Ongoing Disclosure and Approving the Sale of Such Bonds. Presented by the Manager.

This ordinance will authorize the issuance of the remaining $3,383,000 in unissued School Technology Capital Improvement bonds. The voters approved the issuance of $3.91 million in 10 year general obligation bonds in October 1996 for the acquisition and installation of computers, components and related technological upgrades, educational software, networking equipment and electrical upgrades. The Finance Department issued $527,000 of this authorization as over-the-counter (mini) bonds in July 1997. The School District anticipated their funding needs for this project would be spread over a three year period. Issuance of the bonds, at this time, will be appropriate for the actual to date and projected cash flows for this project.

We are anticipating closing this debt transaction in late June or early July 1998. The first debt service payment on this portion of the bonds will be January 1998, with future payments being due on July and January there after until paid. We are anticipating that this issue will add $95,000 in debt service in FY99 and $445,000 annually there after until paid. Total annual debt service for this authorization, including the over-the-counter portion of this voters' authorization, is anticipated to be $505,000 annually. The ballot proposition language included a debt service estimate of $530,000 in annual debt service for the whole authorization. The impact to home owners' for the total issue will be approximately 0.23 mills or about $23.00 per $100,000 in assessed value.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

2. Ordinance No. 97-17 (AT)

An Ordinance Appropriating to the Manager the Sum of $140,000 as Partial Funding for the Trafalgar Street Sewer Expansion Project. Such Funds Provided by the Sewer Extension Fund Unreserved Fund Balance. Presented by the Manager.

This ordinance appropriates Sewer Extension Fund Retained Earnings as partial funding for the Trafalgar Street Sewer Expansion project. Funding sources include FY98 Sales Tax, LID #84, Sewer Extension fund, and a State grant.

After this ordinance is adopted, the balance in the Sewer Extension Fund unreserved fund balance will be $10,000.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

3. Ordinance No. 97-17 (AU)

An Ordinance Appropriating to the Manager the Sum of $67,318 as Partial Funding for the Juneau Transportation Assessment Report. Such Funds Provided by the Alaska Department of Transportation and Public Facilities. Presented by the Manager.

This ordinance appropriates a $67,318 grant from the Alaska Department of Transportation and Public Facilities for a Juneau Transportation Assessment Report which is the first part of a cooperative CBJ/DOTPF areawide transportation study for the Juneau area. The plan will also analyze the downtown Juneau parking problem. These grant funds are to pay the costs for a staff project manager (60% of salary for six months) for the first phase of the two year project, and also to hire a consultant to write the report.

The CBJ has appropriated funding for two related capital improvement projects, $170,000 for the Juneau Areawide Transportation Plan and $120,000 for the Juneau Downtown Parking Plan. The $290,000 of funding previously appropriated for these two projects exceeds the grant's local matching requirement of $6,682. A copy of the grant agreement which provides detailed information about the scope of the project is attached for your review.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

B. Resolution:

1. Resolution No.1925

A Resolution in Support of Smart Start for Alaska's Children. Presented by the Manager.

This resolution will be red foldered at Monday night's meeting. The resolution pertains to the Smart Start program announced by Governor Tony Knowles in his November 1997 State of the Child address and presented to the Assembly at its meeting with the Juneau Legislative Delegation of March 25, 1998 by Lt. Governor Fran Ulmer.

As this is a policy matter of the Assembly, I have no recommendation.

C. Transfer Requests:

1. Transfer No. T-642: Transfers $35,000 from District wide Maintenance (CIP S204-90) to Floyd Dryden HVAC System (CIP S209-90)

This transfer request will move $35,000 of 1991 School Facility Bonds from the District wide Maintenance capital project to the Floyd Dryden HVAC System capital project. These funds are for asbestos abatement associated with the project and are not approved for reimbursement by the Alaska Department of Education Debt Retirement program.

A companion ordinance, 97-17(AR) is scheduled for public hearing at tonight's meeting. Please refer to the manager's report for additional information.

After the transfer is approved the funds available balances, budgets, and status for the projects will be as follows:

Transfer Status/      Unobligated         Unobligated        Total Project 
Project Number/       Funds Available     Funds Available    Budget 
Project Name          Prior to Transfer   After Transfer     After Transfer      Status 
Transferred from: 
S204-90/ 
District wide 
Maintenance           $183,400            $158,400           $856,700            ongoing 
Transferred to: 
S209-90/ 
Floyd Dryden 
HVAC System           $ 80,030*           $115,030*          $465,500*           ongoing 

* - These numbers include the effect of Ordinance No. 97-17(AR).

I recommend that this transfer be approved.

2. Transfer No. T-645: Transfers $16,268 from Areawide Sidewalk Improvements (CIP R179-89) and $18, 678 from Sidewalk Construction & Repair (CIP R412-49) for a total amount of $34,946 to Linellen Heights Street Reconstruction LID #83 (CIP R412-58)

This transfer will provide $34,946 of Areawide Sales Tax CIP funds from two areawide sidewalk improvement projects to the Linellen Heights Street Reconstruction project. The Linellen project has encountered significant unanticipated utility conflicts that have resulted in project cost increases of $20,000. In addition, there is some minor drainage improvement work needed between Second Street and First Street near the Island Center Building and former Catholic Church. This work will be added to the Linellen Heights project as a change order.

The funding in the two sidewalk projects is no longer needed as these projects are complete and ready for closing. Future sidewalk work will be developed and funded as needed.

After the transfer is approved the funds available balances, budgets, and status for the projects will be as follows:

Transfer Status/        Unobligated         Unobligated         Total Project 
Project Number/         Funds Available     Funds Available     Budget 
Project Name            Prior to Transfer   After Transfer      After Transfer     Status 
Transferred from: 
R179-89/ 
Areawide Sidewalk 
Improvements            $16,268             $ -0-               $317,732           closing 
R412-49/ 
Sidewalk Construction 
and Repair              $18,678             $ -0-               $ 88,132           closing 
Transferred to: 
R412-58/ 
Linellen Heights Street 
Reconstruction LID #83  $118,883            $153,829            $1,000,666         ongoing 

I recommend that this transfer be approved.

D. Bid Awards:

1. Contract No. E97-003: Auke Bay Wastewater Treatment Plant Expansion Project

Bids were opened on the subject project on March 25, 1998. The bid protest period expired at 4:30pm on March 26, 1998. Results of the bid opening are as follows:

Responsive Total Bid

North Pacific Steel Erectors, Inc. $682,316.00

Glacier Construction Services, Inc. $883,000.00

Engineer's Estimate $755,000.00

This project consists of expansion and improvements to the Auke Bay Wastewater Treatment Plant. The work includes removal of a portion of an existing metal building; demolition of existing blowers, pumps, electrical items and other equipment in the existing Auke Bay Wastewater Treatment Plant; excavation; construction of a new clarifier; pumps, blowers, electrical system, piping; construction of a new pre-engineered metal building, and other miscellaneous work.

Funding source: CBJ Sewer Fund; ADEC loan/grant

Total project funds: $1,069,000

I recommend award of this project to North Pacific Steel Erectors, Inc. in the amount bid, for a total award of $682,316.00.

2. Contract No. E98-284: Reconstruction of Fifth Street, Juneau

Bids were opened on the subject project on March 19, 1998. The bid protest period expired at 4:30pm on March 23, 1998. Results of that bid opening are as follows:

Responsive                                             Total Bid 
Arete Construction Corporation                         $923,638.00 
Coogan Construction Corporation                        $960,048.00 
Glacier State Contractors, Inc.                        $989,224.50 
Engineer's Estimate                                    $983,003.00 

The Base Bid for this project consists of reconstruction of Fifth Street, from West Fifth Street to Kennedy Street, and a short segment of Seward Street adjacent to Capital School. Additive Alternate work involves complete reconstruction of the 1440-foot length of West Seventh Street, just to the west of Main Street.

Funding source: FY98 Areawide Sales Tax

Total project funds: $1,350,000

I recommend award of this project to Arete Construction Corporation in the amount bid for the Base Bid and the Additive Alternate, for a total award of $923,638.00.

3. Contract No. E98-361: HVAC Renovation - Floyd Dryden Middle School

Bids were opened on the subject project on March 31, 1998. The bid protest period expires at 4:30pm on April 2, 1998. Results of the bid opening are as follows:

Responsive                  Total Base Bid    Alt. 1      Alt. 2      Alt. 3      Alt. 4 
Silver Bow Construction, 
Inc.                        $680,060.50     $4,600.00   $31,445.00  $40,692.00   $38,437.00 
Industrial Roofing, Inc.    $737,895.00     $8,000.00   $37,500.00  $50,000.00   $47,600.00 
PEDCO, Inc.                 $742,530.00     $11,000.00  $32,000.00  $37,000.00   $42,000.00 
Anchorage Roofing & 
Contract.                   $753,617.00     $11,798.00  $35,748.00  $50,285.00   $50,300.00 
A&A Roofing Company, 
Inc.                        $885,675.00     $7,800.00   $36,200.00  $50,400.00   $50,300.00 
Coogan Construction 
Company                     $895,462.50     $10,000.00  $36,000.00  $48,000.00   $48,000.00 

Funding Source: State of Alaska DOE Grant and local match

Total project funds: $924,174

The Base Bid for this project consists of removal of existing roofing and installation of new PVC roofing, with associated insulation and metal copings covering an area of approximately 58,600 square feet. The four Additive Alternates include similar work covering approximately 9,300 square feet over four different roof areas. Substantial completion by July 31, 1998; final completion August 15, 1998.

Since the bid protest period is open during packet development, I will provide my recommendation to award at Monday's meeting.

4. Contract No. SD98-332:Juneau-Douglas High School Roof Replacement

Bids were opened on the subject project on March 31, 1998. The bid protest period expires at 4:30pm April 2, 1998. Results of that bid opening are as follows:

Responsive           Total Base Bid    Alt. 1       Alt. 2        Alt. 3      Alt. 4 
Cameron Plumbing 
& Heating            $284,403.00      $2,900.00    $28,615.00   $2,626.00    $7,000.00 
Harbor Pluming 
& Heating            $290,966.00      $8,352.00    $30,328.00   $9,045.00    $10,639.00 
Behrends Mechanical, 
Inc.                 $304,533.00      $5,800.00    $20,800.00   $9,000.00    $9,900.00 
Jack's Plumbing & 
Heating, Inc.        $311,00.00       $6,000.00    $34,000.00   $7,000.00    $7,000.00 
Tinners, Inc.        $334,000.00      $7,000.00    $26,000.00   $35,500.00   $10,000.00 
Engineer's Estimate  $325,000.00      $13,000.00   $23,000.00   $8,400.00    $18,000.00 

Funding Source: State of Alaska DOE grant/Grant interest and local match

Total project funds: $465,500.00

The Base Bid for this project consists of modifications and upgrading the existing heating and ventilation systems at Floyd Dryden Middle School, including asbestos work. Additive Alternate No. 1 includes installation of new VAV boxes and electronic controls for the 1984 Addition Building Wing; Additive Alternate No. 2 includes installation of a new air supply and exhaust fan in Aet Room 199; Additive Alternate No. 3 includes Emergency Genset Conversion; Additive Alternate No. 4 includes Technology Computer Room lighting. Project will be completed between June 1, 1998 and August 15, 1998.

Since the bid protest period is open during packet development, I will provide my recommendation to award at Monday's meeting.

E. Liquor Licenses:

1. Two-Year Renewal:

a) Juneau Airport Travelodge/La Cantina Lounge

2. Transfer of License:

a) Chinese Palace; Tides Complex Inc; Pres/Calvin Tang; Sec-Treas/Yu Fa Tang; 5000 Glacier Hwy; Mail: PO Box 020429, Juneau 99802; transfer of ownership of corporate stock from Tides Complex Inc; same location and d.b.a.

The Community Development, Police, Fire and Finance Departments have reviewed the applications listed above and have reported no objections. The Assembly Human Resources Committee met on Monday, March 23, 1998, and adopted a motion recommending the Assembly waive its right to protest the two-year renewal of the Juneau Airport Travelodge; La Cantina Lounge and the transfer of license for Chinese Palace.

I recommend the Assembly adopt the Human Resources Committee recommendation and waive its right to protest the licenses as reported.

F. Public Convenience and Necessity Certificate

1. New Certificate:

a) Last Frontier Tours

Jeff Hastins, d.b.a., Last Frontier Tours, has applied for a public convenience and necessity certificate to operate a bus and van service with two authorized vehicles.

According to CBJ Chapter 20.40, the for-hire vehicle chapter, the following sections address a new application:

CBJ 20.40.040 requires notice of the public hearing be provided to all persons holding certificates of public convenience and necessity. Such notice was accomplished by sending letters to certificate holders and publishing in the Juneau Empire's "Your Municipality" ad. The holders of certificates may provide written comments or testify before the Assembly regarding support of opposition to the certificate issuance.

CBJ 20.40.050 states that after holding a public hearing, the Assembly must determine that the applicant "is fit, willing, and able to perform such public transportation and to conform to the provisions" of the code. In making findings, the Assembly "shall take into consideration the character, experience and responsibility of the applicant, and the public health, safety and welfare."

CBJ 20.40.060 requires city tax review. The Finance Department has reviewed the application and has stated no objections to the certificate.

I recommend that Mr. Jeff Hastings, d.b.a., Last Frontier Tours, be granted a For-Hire Vehicle Certificate of Public Convenience and Necessity to operate a van and bus service with two authorized vehicles.

VIII. ORDINANCES FOR PUBLIC HEARING:

1. Ordinance No. 98-11

An Ordinance Amending the Fine Schedule to Establish Fines for the Offense of Obstructing a Public Street, Alley, or Sidewalk. Presented by the Manager.

Administrative or Staff Report

This ordinance will establish a bail schedule for the offense of "obstructing a street or sidewalk". Currently, the only way to deal with the common summertime problem is to issue a citation which requires violators to appear in court. Allowing them to post and forfeit bail, as we do with minor traffic offenses, is a more reasonable approach.

The ordinance proposes a fine structure of $25 for the first offense, $50 for the second offense, and a mandatory court appearance for the third offense.

This ordinance was recommended by the Tourism Advisory Committee.

I recommend that this ordinance be adopted.

Public Hearing

Assembly Action

2. Ordinance No. 98-12

An Ordinance Amending the Sales Tax Code to Eliminate the Hotel-Motel Sales Tax Bracket Collection Schedule, to Broaden the Exemption for Nursing Services, to Establish an Exemption for Assisted Living Service Providers, and to Revise the Definition of "Alcoholic Beverage". Presented by the Manager.

Administrative or Staff Report

This ordinance provides for various housekeeping amendments to the sales tax code.

Section 2 amends the definition of "alcoholic beverage" to bring it into conformity with the state definition. This change will simplify bookkeeping for merchants.

Section 3 more clearly defines the exemption for nursing. It adds wording to include certified nurse's aids and changes the reference for nurses from licensed to registered.

Section 4 establishes an exemption for services in an assisted living home, also known as adult foster care. This exemption would apply only to assisted living services provided to individuals by a State licensed assisted living home in accordance with an assisted living plan. In many cases these services qualify for health care coverage (Medicaid and Medicare). There are two facilities currently conducting business in Juneau. One is the State run Alaska Pioneers home and the other a private facility. The private facility is currently not collecting or remitting sales tax, and the state is exempt. Extending the exemption to include this class of merchant would be consistent with other health related services the CBJ currently exempts from sales taxation. If the Assembly adopts this exemption, we will be requesting the consent of the Assembly to waive uncollected back taxes for this clearly definable class of seller.

Section 5 eliminates the hotel/motel tax rate schedule as the code already adequately explains the rates, making the schedule redundant.

I recommend that this ordinance be adopted.

Public Hearing

Assembly Action

3. Ordinance No. 97-17 (AP)

An Ordinance Appropriating to the Manager the Sum of $24,200 to Upgrade the Local Area Network Room in the Flight Standards District Office at the Juneau Airport. Such Funds Provided by Payments from the Federal Aviation Administration. Presented by the Manager.

Administrative or Staff Report

This ordinance appropriates $24,200 in payments from the Federal Aviation Administration (FAA) as a Modification of a previous contract to upgrade the local area network room in the FAA Flight Standards District Office (FSDO) at the Juneau Airport. The original appropriation was $30,000.

During the design process it was realized that there is a need to use a ventilation unit other than the one originally anticipated. Engineers' cost estimates for the selected equipment and its installation, additional design and inspection fees as well as other project costs exceed the initial appropriation of $30,000.

Copies of the FAA Modification of Contract for the amounts of $16,000 and $8,200 are attached for review.

I recommend that this ordinance be adopted.

Public Hearing

Assembly Action

4. Ordinance No. 97-17 (AQ)

An Ordinance Appropriating to the Manager the Sum of $150,000 For Site Improvements at the Dzantik'i Heeni Middle School. Such Funds Provided by Interest Income on the 1989 and 1991 General Obligation Bonds Which Provided Funding for the Original Project. Presented by the Manager.

Administrative or Staff Report

This ordinance appropriates $150,000 interest earned, on the 1989 and 1991 School Facility General Obligation Bonds, which provided funding for the construction of the Dzantik'i Heeni Middle School. This appropriation will provide for safety and recreational improvements on the Middle School site which were not accomplished under the original construction contract. The specific projects include construction of a cover over the existing concrete stairway between the parking area and the main entry, guardrails along the walking paths where steep drop-offs exist, and an outdoor basketball area.

The School Facilities staff has verified that these projects are consistent with the parameters of the Alaska Department of Education Debt Retirement Program and will therefore be eligible for reimbursement under the conditions of the program.

I recommend that this ordinance be adopted.

Public Hearing

Assembly Action

5. Ordinance No.97-17 (AR)

An Ordinance Appropriating to the Manager the Sum of $54,500 For Construction of the New HVAC System at the Floyd Dryden Middle School. Such Funds Provided by Interest Income on the 1989 And 1991 General Obligation Bonds. Presented by the Manager.

Administrative or Staff Report

This ordinance appropriates $54,500 interest earned on the 1989 and 1991 School Facility General Obligation Bonds for construction of the Floyd Dryden HVAC System. This is an Alaska Department of Education approved project which will correct heating and ventilation problems that resulted from architectural reconfiguration of the school building over the years and to upgrade the HVAC System controls for energy efficiency. Transfer No. T-642, on tonight's Consent Agenda, provides an additional $35,000 for asbestos abatement.

These additional funds are needed based on a revised engineer's estimate for the project.

I recommend that this ordinance be adopted.

Public Hearing

Assembly Action

6. Ordinance No. 97-17 (AS)

An Ordinance Appropriating to the Manager the Sum of $1,500,000 for Training Facilities and Equipment for Alaska One, Inc. Such Funds Provided by the United States Department of Housing and Urban Development. Presented by the Manager.

This ordinance appropriates $1,500,000 to Alaska One, Inc., the non-profit umbrella organization providing public television services to most of Alaska, as a pass-through grant from the United States Department of Housing and Urban Development. The City is the grant applicant and will be responsible for distributing the federal funds to Alaska One. A contract between the City and Alaska One will be prepared to formalize the pass-through grant arrangement.

These grant funds will be used to form a statewide economic development and training production unit and to improve facilities. Programs produced under the grant will be distributed by satellite for broadcast in Alaska on public television channels, cable television and the rural television network. The project would fund construction programs at television stations in Fairbanks and Juneau.

Alaska One, Inc. is in the process of preparing the application for the grant which lists the City and Borough of Juneau as the grant applicant.

I recommend that this ordinance be adopted.

IX. UNFINISHED BUSINESS:

X. NEW BUSINESS:

XI. ADMINISTRATIVE REPORTS ON NON-AGENDA ITEMS:

A. Manager's Report - Action Items:

B. Manager's Report - Information Items:

C. Attorney's Report:

XII. MAYOR'S REPORT ON NON-AGENDA ITEMS

A. Revised Pending Items

B. Unappropriated General Fund Unreserved Fund Balance

C. Assembly Contingency Fund Balance

XIII. COMMITTEE REPORTS ON NON-AGENDA ITEMS

A. Committee Reports:

1. Committee of the Whole

2. Finance Committee

3. Committee on Committees

4. Human Resources Committee

5 . Lands and Resources Committee

6. Public Works and Facilities Committee

7. Assembly Strategic Policy Committee

B. Board Liaison Reports

XIV. ASSEMBLY COMMENTS AND QUESTIONS

XV. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed 5 minutes per person or 20 minutes total, whichever is less).

XVI. ADJOURNMENT

NOTE: Agenda packets are available for review at the Juneau Public Library, the Mendenhall Valley Library, and the Douglas Public Library. An audio tape containing the Assembly's agenda is available for review at all CBJ Libraries each Friday prior to the Assembly's Monday meeting.

ADA Accommodations Available Upon Request: Please telephone the Clerk's Office 48 hours prior to any meeting so arrangements can be made to have a sign language interpreter present. The Clerk's Office telephone number is 586-5278, TDD 586-5351.

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