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AGENDA/MANAGERíS REPORT

THE CITY AND BOROUGH OF JUNEAU, ALASKA

Monday, May 18, 1998 - 7:00 PM

Assembly Chambers - Municipal Building

Meeting No. 98-18

Submitted by: David R. Palmer
City & Borough Manager


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I. FLAG SALUTE

II. INVOCATION

III. ROLL CALL

IV. APPROVAL OF MINUTES

SPECIAL ORDER OF BUSINESS

1. Proclamation Honoring Capital City Fire Rescue Retiree Merrill Sanford

V. MANAGER'S REQUEST FOR AGENDA CHANGES

VI. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed a total of 20 minutes nor more than 5 minutes for any individual.)

VII. CONSENT AGENDA

The Consent Agenda includes routine items of business which may not require separate discussion. When the Mayor calls for public comment on the Consent Agenda, you may raise your hand and the Mayor will recognize you asking which item(s) you wish to have removed from the Consent Agenda for separate discussion and action. Following the removal of any item from the Consent Agenda, the Assembly votes on the remaining items in one motion. (Ordinances for introduction generally may not be removed from the Consent Agenda.)

All items that are removed from the Consent Agenda will follow the format of: Administrative or Committee Report, Public Hearing/Participation and Assembly Action.

A. Ordinances for Introduction:

1. Ordinance No. 97-17 (BB)

An Ordinance Appropriating to the Manager the Sum of $48,600 to Adjust Budgeted Library Grants to the Actual Grant Amounts Received for FY98. Such Funds Provided by the Alaska Department of Education. Presented by the Manager.

This ordinance appropriates $48,600 to adjust FY98 Library grant budget to the actual amounts received. Four grants, as described below, are affected by this adjustment:

1. The Public Library Assistance grant will be adjusted upward from a budgeted $20,000 to $21,000, an increase of $1,000;

2. The Regional Mail Services grant will be adjusted downward from a budgeted $90,000 to $84,630, a decrease of $5,370;

3. A new Interlibrary Cooperation grant of $39,195 was received for Network Upgrades. The upgrades are needed in anticipation of migration from the present text-based Dynix system to the web-based DRA system. A $100,000 grant has been awarded for FY99 support for this project, which will be budgeted in the FY99 budget process; and

4. A second new Interlibrary Cooperation grant of $13,750 was received for support to the Libraryís subscription to an online periodicals database including indexing and full-text.

A summary of the Libraryís FY98 Budget, as adjusted by this ordinance, is shown in the table below:

 

ADJUSTMENTS TO LIBRARY GRANTS

 

Grant

FY98 Budget

Increase (Decrease)

Revised FY98 Budget

1. Public Library Assistance

$ 20,000

$ 1,000

$ 21,000

2. Regional Mail Services

90,000

(5,370)

84,630

3. Network Upgrade

-0-

39,195

39,195

4. Online Journals Database

-0-

13,750

13,750

Total

$110,000

$48,575*

$158,575

* Rounded up to $48,600

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

2. Ordinance No. 97-17 (BC)

Ordinance Appropriating to the Manager the Sum of $2,550 as Additional Funding for Production of a Video on Juneau Area History by the Juneau Douglas City Museum. Such Funds Provided by Donations. Presented by the Manager.

This ordinance appropriates $2,550 in donations received by the Juneau Douglas City Museum as additional funding for production of a video on Juneau area history. The video currently being shown, "Early Juneau", was made in 1976 as part of the bicentennial project, and is out of date.

Earlier in the fiscal year, the museum received a grant from the Alaska State Museum grant-in-aid program for $9,467 and $15,200 in donations; added to this appropriation, the total project budget will be $27,217, enough for production of the video.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

3. Ordinance No. 97-17 (BD)

An Ordinance Deappropriating the Sum of $63,000 from the FY98 Eaglecrest Vehicle Replacement Reserve Contribution. Such Funds Provided by the Eaglecrest Unreserved Fund Balance. Presented by the Manager.

This ordinance de-appropriates $63,000 from the FY98 Eaglecrest Vehicle Replacement Reserve contribution. Due to the poor ski season, the Eaglecrest Board of Directors chose to decrease the FY98 contribution to the Vehicle Replacement Reserve in order to limit the effects of a poor ski season on Fund Balance. This ordinance will decrease the FY98 contribution to the Vehicle Replacement Reserve to $12,000, which will leave the balance in Eaglecrestís Vehicle Replacement Reserve of $42,198. Eaglecrest will not have to change the replacement schedule immediately, but we will need to either add more funding in future years or change the replacement schedule by FY02.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

4. Ordinance No. 97-17 (BE)

An Ordinance Appropriating to the Manager the Sum of $588 for the Airport Taxiway Reconstruction and Paving Project. Such Funds Provided by the Federal Aviation Administration. Presented by the Manager.

This ordinance appropriates a $588 amendment to the Federal Aviation Administration (FAA) grant for reconstruction of taxiway "B" at the Juneau Airport. This project has been completed, but required additional funding from the FAA so that it could be closed.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

5. Ordinance No.97-17 (BF)

An Ordinance Appropriating to the Manager the Sum of $1,957 for the District Wide School Technology I Project. Such Funds Provided by Interest Earned on General Obligation Bonds. Presented by the Manager.

This ordinance appropriates interest earned in FY97 on the unspent portion of the general obligation bonds which funded this project. This project is nearing completion and once the interest is appropriated, it can be closed.

The total cost of this project was $1,982,389.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

6. Ordinance No. 97-17 (BG)

An Ordinance Authorizing the Manager to Transfer the Sum of $35,000 from the West Valley Greenbelt Site Acquisition Capital Project to the Parks And Recreation Operating Budget For a Grant to Trail Mix, Inc. for General Area Wide Trail Maintenance. Such Funds Provided by General Revenue. Presented by the Manager.

This ordinance transfers $35,000 of General Revenue from the West Valley Greenbelt Site Acquisition capital project to the Parks and Recreation FY98 operating budget. The funds will be used to provide a grant to Trail Mix, Inc. for general areawide trail maintenance.

This action was approved by the Public Works and Facilities Committee at their meeting of April 29, 1998.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

B. Liquor License:

1. Transfer of Liquor License:

Oriental Express; Narciso P. Uddipa and Agnes B. Uddipa; 5875 Glacier Highway, No. 12, Juneau 99801; from: Monico T. Yadao and Monina E. Yadao; P. O. Box 22482, Juneau 99801.

The Finance, Fire, Police and Community Development Departments have reviewed the liquor license application and have no objections. The Human Resources Committee is scheduled to meet on Monday, May 18, 1998, to forward its recommendation to the Assembly at tonightís meeting regarding the transfer of the Oriental Express liquor license.

I recommend the Assembly adopt the Human Resources Committeeís recommendation from its meeting of May 18, 1998, regarding the transfer of the Oriental Express liquor license.

C. Transfer Request:

1. Transfer No. T-658: Transfers $250,000 from Nancy Street/Tongass Boulevard Reconstruction (CIP R412-53) to Taku Boulevard Reconstruction 1 (CIP R412-60).

The Taku Boulevard Reconstruction Project is out to bid and will be awarded soon. The projectís current cost estimate is about $2.1 million. The FY98 Capital Improvement budget included $1.5 million for this work. The attached memo of March 2, 1998 provides project background. This transfer moves sufficient funds to the Taku Boulevard project to award the bid.

The Public Works & Facilities Committee, at its March 18th meeting, approved transferring funds to this project from other street projects, providing additional funds in the FY99 Street CIP budget, and awarding the bid in FY98. In the event that the Nancy-Tongass project needs additional funds for completion, a transfer will be made from FY99 funds.

After the transfer is approved the funds available balances, budgets, and status for the projects will be as follows:

Transfer Status/                         Unobligated                                   Unobligated                         Total Project
Project Number/                       Funds Available                           Funds Available                         Budget
Project Name                           Prior to Transfer                            After Transfer                     After Transfer                             Status

Transferred from:
R412-53/
Nancy St./Tongass Blvd.
Reconstruction                              $512,195                                       $262,195                              $2,613,500                              ongoing

Transferred to:
R412-60/
Taku Blvd. Reconstruction I           $1,338,469                                    $1,588,469                           $1,750,000                             ongoing

I recommend that this transfer be approved.

D. Bid Awards:

1. Contract No. E98-320: Taku Boulevard Reconstruction

Bids were opened on the subject project on May 12, 1998. The bid protest period expired at 4:30pm on May 11, 1998. Results of the bid opening are as follows:

 

RESPONSIVE

Base Bid

Alternate 1

TOTAL BID

Channel Construction, Inc.

$1,138,294.65

$150,746.85

$1,289,041.50

Glacier State Contractors, Inc.

1,301,646.25

167,157.50

1,468,803.75

Coogan Construction Company

1,399,754.00

136,016.00

1,535,770.00

Arete Construction Corporation

1,453,616.00

163,954.50

1,617,570.50

Gastineau Contractors, Inc.

1,448,934.00

179,097.50

1,628,031.50

Engineer's Estimate

$1,438,001.50

$150,307.00

$1,588,308.50

The Base Bid for this project consists of reconstruction of approximately 3,500 linear feet of Taku Boulevard, from North Riverside Drive to Poplar Avenue. Additive Alternate WORK includes extending the asphalt sidewalk, curb and gutters, and underground storm drain system from Poplar Avenue to the Mendenhall Loop Road. Completion time(s): Phase I, August 30, 1998. Phase II, August 30, 1999.

Funding Source: FY/98 and (proposed) FY/99 Areawide Sales Tax

Total Project Funds: $1,500,100 +$250,000 (transfer request # T-648) + $400,000 (proposed additional FY/99 Sales Tax)

I recommend award of this project to Channel Construction, Inc., in the amount bid for the Base Bid and the Additive Alternate for a total award of $1,289,041.50.

2. Contract No. E98-330: Juneau Police Station Access Road and Site Preparation

Bids were opened on the subject project on May 7, 1998. The bid protest period expired at 4:30pm on May 8, 1998. Results of that bid opening are as follows:

 

 

RESPONSIVE

TOTAL BID
Gastineau Contractors, Inc. $ 162,037.00
Channel Construction, Inc. 166,335.00
Glacier State Contractors, Inc. 193,025.00
Bicknell, Inc. 193,832.47
Arete Construction Corporation 231,955.00
Hulegaard Construction 236,866.00
Coogan Construction Company 278,818.00
Engineerís Estimate $ 227,000.00

 

Funding source(s): 1% Sales Tax Interest; FY/96 General Fund; FY/97 1% Sales Tax; FY/97 General Sales Tax; FY/98 1% Sales Tax

The project consists of partial reconstruction of Alaway Avenue, from Chatham Drive to Belardi Drive, including installation of a sanitary sewer system. Also included is site preparation of the partially filled area to be utilized for the proposed Juneau Police Station.

I recommend award of this project to Gastineau Contractors, in the amount bid, for a total award of $162,037.00.

3. Contract No. E98-354: Juneau International Airport Chip Seal and Crack Sealing Taxiways and Apron Areas

Bids were opened on the subject project on May 11, 1998. The bid protest period expired at 4:30pm, May 12, 1998. Results of the bid opening are as follows:

 

 

RESPONSIVE

Base Bid

Alt. 1

Alt. 2

Alt. 3

Alt. 4

SECON, Inc.

$335,728.10

$39,358

$38,820

$36,066.50

$44,978.50

Engineer's Estimate

$355,250.20

$32,552.80

$33,624.30

$28,007.90

$35,679.10

The Base Bid for this project consists of crack routing and sealing the existing ramp areas and a part of Taxiway A. All four Additive Alternates consist of chip seal coating and painting, but in different areas. Project completion: September 15, 1998.

Funding Source: State Admin 8/94-014, DOT/PF #72004; FAA Grant 3-02-0133-17; FY/95 General Sales Tax

I recommend award of this project to SECON, Inc. in the amount bid for the Base Bid and Additive Alternates numbered 1 and 2, for a total award amount of $413,906.10.

4. Contract No. Bid No. E98-383: Personal Computer Systems

Bid No. E98-383, Personal Computer Systems, was opened April 29, 1998 with the following results. The protest period was completed at 4:30pm on April 30, 1998.

Bidder Total Bid With Local Preference

Juneau Electronics $149,400.00 $149,400.00

Kappler Computer Services $149,925.00 $149,925.00

Government Computer Sales $146,775.00 $154,113.75*

Trinity Technology $148,426.00 $155,846.25*

Nor Com $216,150.00 $216,150.00

* adjusted bid amount, allowing for a 5% local bidder preference.

This bid is for 75 personal computers equipped with Pentium II processors, 17" monitors, and Microsoft Office 97. These computers are for use in the Police and Parks & Recreation departments.

CIP funding ($110,000) for the 50 computers for the Police Department was approved by the Assembly as part of the Integrated Computer Aided Dispatch and Records Management System. This purchase is to replace existing computer hardware purchased as long ago as 1988, with new hardware including network desktop computers and network printers that are compatible with Windows NT technology. Existing personal computers that are not compatible with the new system but that are still serviceable will be recycled throughout CBJ. All new computer hardware purchased by the police department under this bid will be installed in the new police facility.

$55,000 in funding for the remaining 25 computers is provided by the MIS operating budget; this purchase is to replace existing, older computer hardware in the Parks & Recreation Department, with new hardware including network desktop computers and network printers that are compatible with Windows NT technology. Existing computers that are not compatible, but that are still serviceable will be recycled throughout the CBJ.

I recommend award of this project to Juneau Electronics as having the lowest responsive bid price, with the 5% local bidder preference, in the amount bid for a total award of $149,400.00.

VIII. ORDINANCES FOR PUBLIC HEARING:

1. Ordinance No. 97-17 (AY)

An Ordinance Appropriating to the Manager the Sum of $12,800 for Facility Renovation And Elevator Installation at the Health and Social Services Building at Salmon Creek. Such Funds Provided by the Alaska Department of Health and Social Services. Presented by the Manager.

Administrative or Staff Report

This ordinance appropriates a $12,800 grant from the Alaska Department of Health and Social Services for elevator installation at the CBJ Health and Social Services Building at Salmon Creek.

A critical component of the building renovation is to make the building accessible with the installation of an elevator. This grant supplements the ongoing project, which has a budget of $780,599. It is estimated that construction will be complete by November 1, 1998.

I recommend that this ordinance be adopted.

Public Hearing

Assembly Action

2. Ordinance No. 97-17 (AZ)

An Ordinance Appropriating to the Manager the Sum of $5,000 for Avalanche and Mudslide Mapping for the Downtown Area. Such Funds Provided by the Alaska Department of Community and Regional Affairs. Presented by the Manager.

Administrative or Staff Report

This ordinance appropriates a $5,000 Alaska Coastal Management Program grant from the Alaska Department of Community and Regional Affairs to add new avalanche (snow) and mass wasting (landslide) mapping for the downtown area. The project would complete the mapping update of the downtown area. Currently the CBJ is using mapping prepared in 1972 as the regulatory tool to describe these hazard areas. The old mapping is often too general to use.

The grant requires a local match of $1,350; staff time from existing Community Development Department personnel will provide the CBJ match.

I recommend that this ordinance be adopted.

Public Hearing

Assembly Action

3. Ordinance No. 97-17 (BA)

An Ordinance Appropriating to the Manager the Sum of $3,000 to Begin Development of a Historic Preservation Section for the City and Borough Website. Such Funds Provided by the Alaska Department of Natural Resources. Presented by the Manager.

Administrative or Staff Report

This ordinance appropriates a $3,000 grant from the Alaska Department of Natural Resources, Office of History and Archaeology to develop a historic preservation Webpage to be posted on the Internet. The project would allow persons to submit historic information for inclusion in the body of knowledge about Juneauís history. It would be the first such Webpage in the state.

Library personnel will format and mark up material for electronic presentation. CDD staff will manage and administer the grant, and provide factual and visual material for the website.

This project is consistent with the goals and policies of the Juneau Comprehensive Plan and the draft Historic Preservation Plan. The Historic Resources Advisory Committee identified this project as the number one priority for historic preservation grants. The Assembly adopted Resolution No. 1898 in October, 1997 which authorized the Manager to apply for the grant.

The project will begin no sooner than July 1, 1998 and be completed no later than September 30, 1999. Once the website is established, it will be maintained as part of the Libraryís on-going website maintenance program.

I recommend that this ordinance be adopted.

Public Hearing

Assembly Action

IX. UNFINISHED BUSINESS:

X. NEW BUSINESS:

XI. ADMINISTRATIVE REPORTS ON NON-AGENDA ITEMS:

A. Manager's Report - Action Item:

1. Lease of MEDITECH Hospital Computer System

Bartlett Regional Hospitalís request for leasing approval. BRH included in their FY98 budget, as adopted by the Assembly, funding to acquire the MEDITECH system. In that plan they included an intent to lease this system using the CBJís master leasing arrangements with Key Bank. The master leasing arrangements require an action on the part of the Assembly specifically approving the intent to lease. No direct action was taken by the Assembly at the time the FY98 budget was approved. The Hospital is now ready to proceeding with the final leasing transactions. This item is being presented to you for final leasing approval.

BRH is requesting Assembly approval to lease up to $1,645,500 in equipment and data systems improvements for a period of five years. The total amount to be leased will be determined as part of the negotiations with Key Bank under the Master Lease provisions.

I recommend the Assembly approve the Hospitalís request to lease these items under the terms of the Key Bank Master Lease.

B. Managerís Report - Information Items:

1. Downtown Parking

At the request of the Assembly, the Docks & Harbors Department will implement immediately, a policy of allowing temporary public parking at the Marine Park turnout, any time there is not a ship docked at the Steamship Wharf. The "Loading Zone/$300 Fine" signs will be covered during those times when no ships are located there, and placards placed to indicate the temporary parking.

2. Bill Ray Center - Status Report

Marshall Lind asked for a meeting with Mayor Egan and myself last week to discuss the CBJís acquisition of the Bill Ray Center.

The University is again expressing interest in selling the building. I am meeting with CBJ staff to collect data on the costs, benefits, feasibility, and the alternatives the building offer presents to the City. When we have assembled enough information to facilitate an informed discussion, I will outline the information for you and suggest that the issue be brought before the Committee of the Whole for discussion.

At this point, no negotiations have been authorized nor are any being conducted. First, I intend to develop information for the assembly regarding the possible uses, the impacts, the costs, and the benefits (positive and negative) for presentation to the Assembly, hopefully, in June.

C. Attorney's Report:

XII. MAYOR'S REPORT ON NON-AGENDA ITEMS

A. Revised Pending Items

B. Unappropriated General Fund Unreserved Fund Balance

C. Assembly Contingency Fund Balance

XIII. COMMITTEE REPORTS ON NON-AGENDA ITEMS

A. Committee Reports:

1. Committee of the Whole

2. Finance Committee

3. Committee on Committees

4. Human Resources Committee

a) Juneau Human Rights Commission

b) Juneau Womenís Council

5 . Lands and Resources Committee

6. Public Works and Facilities Committee

7. Assembly Strategic Policy Committee

B. Board Liaison Reports

XIV. ASSEMBLY COMMENTS AND QUESTIONS

XV. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed 5 minutes per person or 20 minutes total, whichever is less).

XVI. ADJOURNMENT

NOTE: Agenda packets are available for review at the Juneau Public Library, the Mendenhall Valley Library, and the Douglas Public Library. An audio tape containing the Assembly's agenda is available for review at all CBJ Libraries each Friday prior to the Assembly's Monday meeting.

ADA Accommodations Available Upon Request: Please telephone the Clerk's Office 48 hours prior to any meeting so arrangements can be made to have a sign language interpreter present. The Clerk's Office telephone number is 586-5278, TDD 586-5351.

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