AGENDA/MANAGERíS REPORT

THE CITY AND BOROUGH OF JUNEAU, ALASKA

Monday, June 1, 1998 - 7:00 PM

Assembly Chambers - Municipal Building

Meeting No. 98-20

Submitted by:

David R. Palmer

City & Borough Manager

I. FLAG SALUTE

II. INVOCATION

III. ROLL CALL

IV. APPROVAL OF MINUTES

1. 04/06/98 - Regular Mtg. No. 98-11

2. 04/20/98 - Regular Mtg. No. 98-12

3. 04/29/98 - Special Mtg. No. 98-13

4. 05/11/98 - Board of Equalization Mtg. No. 98-17

SPECIAL ORDERS OF BUSINESS

1. Merrill A. Sanford - Proclamation in Honor of Retirement from Capital City Fire/Rescue

2. Myiia Whistler, Parks & Recreation: Young Professional Award

3. Kimberly Kiefer, Parks & Recreation: Bob Robertson Service Award

4. National Garden Club Week - Proclamation

5. Resolution No. 1930

A Resolution Confirming the Assessment Roll for Lid No. 82 Fixing the Time and Method of Payment of Assessments; Setting the Day of Levy; and Fixing the Time of Delinquency and the Penalties and Interest Therefore. Presented by the Manager.

Administrative or Staff Report

This resolution is before the Assembly sitting as a Board of Equalization for the purpose of conducting a hearing on the assessment roll for Local Improvement District No. 82 (Auke Lake Sewer). Notice of this hearing has been provided to the property owners so that they may have the opportunity to present their objections to the assessment or any part of it, and to point out errors or inequalities, and submit reasons for amendments and corrections to the roll. All objections to the roll must be made in writing and filed with the clerk at or prior to the time of the hearing. Property owners may make oral presentations at the hearing, but any objection not reduced to writing is conclusively presumed to be waived.

The only objection received to date (May 28) is from Mr. Steven Hempel, owner of Lot 6, Raymond Subdivision. Mr. Hempel requests a reduction of the assessment for this lot on the grounds that he will have to install a sewage lift station in order for his sewer line to reach the elevation of the CBJ's lateral. The Engineering Department reviewed the physical locations of Mr. Hempel's sewer service and septic tank and concurs that a lift station will be required. CBJ 15.10.120 requires that assessments be set "in proportion to the benefit received". Given that Lot 6, Raymond Subdivision is receiving less benefit than other lots, it is recommended that Mr. Hempel's assessment be reduced to $3,810.00.

After the Assembly has heard all objections, it may modify the roll or any part of it, or set aside the roll and order the remaking of the assessment. The Assembly may continue the hearing from time to time.

At the conclusion of the hearing, the Assembly should adopt the resolution confirming the roll as submitted, or as corrected or revised by the Assembly.

I recommend that the assessment roll be amended to reduce the amount of Mr. Hempel's assessment to $3,810.00 for Lot 6, Raymond Subdivision, and that this resolution be adopted.

Public Hearing

Assembly Action

V. MANAGER'S REQUEST FOR AGENDA CHANGES

VI. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed a total of 20 minutes nor more than 5 minutes for any individual.)

VII. CONSENT AGENDA

The Consent Agenda includes routine items of business which may not require separate discussion. When the Mayor calls for public comment on the Consent Agenda, you may raise your hand and the Mayor will recognize you asking which item(s) you wish to have removed from the Consent Agenda for separate discussion and action. Following the removal of any item from the Consent Agenda, the Assembly votes on the remaining items in one motion. (Ordinances for introduction generally may not be removed from the Consent Agenda.)

 All items that are removed from the Consent Agenda will follow the format of: Administrative or Committee Report, Public Hearing/Participation and Assembly Action.

A. Ordinances for Introduction:

1. Ordinance No. 98-24

An Ordinance Amending the Penal Code to Increase the Penalty for the Offense of Assault Upon a Peace Officer, Fire Fighter, or Other Emergency Responder, and Correcting Statutory References in Provisions Related to Violations of Domestic Violence Protective Orders. Presented by the Manager.

Both of these changes to the "general penalty section" reflect changes in state law. Section 2 is a housekeeping measure updating a cross-reference to state statutes on domestic violence protective orders. Section 3 brings our penalty for assaulting an emergency services officer into conformity with the state's.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

2. Ordinance No. 97-17 (BH)

An Ordinance Authorizing the Manager to Transfer the Sum of $12,500 from the Mayflower Island Causeway Capital Project to the Mayor and Assemblyís Operating Budget for a Grant to the Glacier Valley Rotary Club for Park Repairs. Such Funds Provided by Areawide Street Sales Tax. Presented by the Manager.

This ordinance transfers $12,500 of 1993-1994 AW Street Sales Tax from the Mayflower Island Causeway Repair capital project to the Mayor and Assemblyís FY98 operating budget. The funds will be used to provide a grant to the Glacier Valley Rotary Club for repairs to the trail around Rotary Park. The Rotary Club will use the grant as matching funds for the repair. The work will be done by a private contractor and volunteer labor.

The $15,555 remaining in the Mayflower Island Causeway Repair capital project will be used to close old capital projects. Please refer to Transfer Request T-649.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

3. Ordinance No. 97-17 (BI)

An Ordinance Appropriating to the Manager the Sum of $671,667 for Design of the Snow Removal Equipment and Chemical Storage Buildings at the Juneau International Airport. Such Funds, $650,000, Provided by the Federal Aviation Administration, and $21,667, Provided by the Alaska Department of Transportation and Public Facilities. Presented by the Manager.

This ordinance appropriates a grant in the amount of $650,000 from the Federal Aviation Administration and a matching grant in the amount of $21,667 from the Alaska Department of Transportation and Public Facilities for preliminary work required for the eventual construction of a Snow Removal Equipment Building and a chemical/abrasives storage building at the Juneau International Airport. This preliminary work will include conceptual design and site analysis, building design, permitting and site preparation to the extent possible with these grant funds.

The existing snow removal equipment facility was built nearly 50 years ago and for many years has been recognized as inadequate by local, state and FAA personnel. The amount of equipment authorized and in use today exceeds what the building was designed to handle. Runway abrasives and chemicals are currently stored in an old aircraft hangar that has exceeded its useful life. It is on the verge of becoming a hazard and will become very expensive to maintain. A new storage facility in close proximity to the maintenance building would allow for demolition of this facility and increase operational efficiency.

Attached for your reference is the application for federal funding including a program narrative. The grant should be fully executed by the time this ordinance is scheduled for public hearing.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

B. Transfer Request:

1. Transfer No. T-649: Transfers $15,555 from the Mayflower Island Causeway Repair project (CIP R412-31) to Inebriate Facility Upgrade (CIP SS2-90, $4,631); Juneau Recovery Unit Expansion (CIP D374-19, $3,167); Savikko Park Restroom Repairs (CIP P374-18, $2,914); and, Areawide Capital Projects/Street Sales Tax (CIP Z492-00, $4,843)

This transfer request closes the Mayflower Island Causeway Repair project. The funds remaining in the Mayflower Island Causeway Repair project will be used to close two old Juneau Recovery Hospital renovation projects, and an old restroom repair project at Savikko Park. After closing these three short funded projects, the remaining balance is being transferred into the Capital Improvement Project Street Sales Tax fund. The use of the funds will be determined at some point in the future whenever a need is identified.

After the transfer is approved the funds available balances, budgets, and status for the projects will be as follows:

Transfer Status/     Unobligated		Unobligated	   TotalProject
Project Number/	   Funds Available	Funds    Available	            Budget
Project Name	   Prior to Transfer	After Transfer	   After Transfer   Status

Transferred from:
R412-31/
Mayflower Island
Causeway Repair	 	$15,555		   $ -0-		$1,945	           closing

Transferred to:
SS2-90/
Inebriate Facility 
Upgrade $(4,631) $ -0- $74,631 closing D374-19/ Juneau Recovery Unit
Expansion $(3,167) $ -0- $463,167 closing P374-18/ Savikko Park Restroom
Repairs $(2,914) $ -0- $71,296 closing Z492-00/ Areawide Capital
Projects/ Street Sales Tax $ -0- $4,843 $4,843 ongoing

I recommend that this transfer be approved.

C. Bid Awards:

1. Contract No. E98-283: Trafalgar Avenue Sewer Improvements, LID No. 83

Bids were opened on the subject project on May 20, 1998. The bid protest period expired at 4:30pm on May 21, 1998. Results of the bid opening are as follows:

 

RESPONSIVE

TOTAL BID

Bicknell, Inc.

$275,786.50

Glacier State Contractors, Inc.

281,350.00

Channel Construction, Inc.

290,984.00

Gastineau Contractors, Inc.

292,192.00

Arete Construction Corporation

344,385.00

Engineer's Estimate

$310,451.00

The work consists of construction of a new sanitary sewer system along Trafalgar Avenue, from Ginger Way to Gladstone Street, and along Hamstead Lane; construction of a 363 linear foot segment of 18-inch CPP storm drain piping for future use; reconstruction of approximately 400 linear feet of roadway; and installation of 360 linear feet of 12-inch CPP pipe culvert.

 I recommend award of this project to Bicknell, Inc. in the amount bid, for a total award of $275,786.50.

2. Contract No. E98-286: Salmon Creek Office Building Lobby Addition

Bids were opened on the subject project on May 22, 1998. The bid protest period expired at 4:30pm, May 26, 1998. Results of the bid opening are as follows:

 

RESPONSIVE

Base Bid

Add. Alt. No.1

TOTAL

Clark Construction Company

 

$179,780.00

$10,877.00

$190,657.00

North Pacific Steel Erectors, Inc.

200,465.00

11,653.00

212,118.00

Superior Builders, Inc.

253,570.00

7,651.00

261,221.00

 

 

 

 

 

 

 

 

Engineer's Estimate

$148,493.00

$17,808.00

$166,301.00

The project consists of construction of a two-story entry addition; installation of an elevator and associated machinery; upgrading the electrical system as required to accommodate other portions of work; installation of electric unit heaters; and minor restriping in the parking lot. Completion time: 175 calendar days.

I recommend award of this project to Clark Construction Company in the amount bid for the Base Bid and Additive Alternate No. 1 for a total award of $190,657.00.

VIII. ORDINANCES FOR PUBLIC HEARING:

1. Ordinance No. 97-17 (BB)

An Ordinance Appropriating to the Manager the Sum of $48,600 to Adjust Budgeted Library Grants to the Actual Grant Amounts Received for FY98. Such Funds Provided by the Alaska Department of Education. Presented by the Manager.

Administrative or Staff Report

This ordinance appropriates $48,600 to adjust FY98 Library grant budget to the actual amounts received. Four grants, as described below, are affected by this adjustment:

a) The Public Library Assistance grant will be adjusted upward from a budgeted $20,000 to $21,000, an increase of $1,000;

b) The Regional Mail Services grant will be adjusted downward from a budgeted $90,000 to $84,630, a decrease of $5,370;

c) A new Interlibrary Cooperation grant of $39,195 was received for Network Upgrades. The upgrades are needed in anticipation of migration from the present text-based Dynix system to the web-based DRA system. A $100,000 grant has been awarded for FY99 support for this project, which will be budgeted in the FY99 budget process; and

d) A second new Interlibrary Cooperation grant of $13,750 was received for support to the Libraryís subscription to an online periodicals database including indexing and full-text.

A summary of the Libraryís FY98 Budget, as adjusted by this ordinance, is shown in the table below:

 

 

ADJUSTMENTS TO LIBRARY GRANTS

 

Grant

FY98 Budget

Increase (Decrease)

Revised FY98 Budget

1. Public Library Assistance

$ 20,000

$ 1,000

$ 21,000

2. Regional Mail Services

90,000

(5,370)

84,630

3. Network Upgrade

-0-

39,195

39,195

4. Online Journals Database

-0-

13,750

13,750

Total

$110,000

$48,575*

$158,575

* Rounded up to $48,600

I recommend that this ordinance be adopted.

Public Hearing

Assembly Action

2. Ordinance No. 97-17 (BC)

An Ordinance Appropriating to the Manager the Sum of $2,550 as Additional Funding for Production of a Video on Juneau Area History by the Juneau Douglas City Museum. Such Funds Provided by Donations. Presented by the Manager.

Administrative or Staff Report

This ordinance appropriates $2,550 in donations received by the Juneau Douglas City Museum as additional funding for production of a video on Juneau area history. The video currently being shown, "Early Juneau", was made in 1976 as part of the bicentennial project, and is out of date.

Earlier in the fiscal year, the museum received a grant from the Alaska State Museum grant-in-aid program for $9,467 and $15,200 in donations; added to this appropriation, the total project budget will be $27,217, enough for production of the video.

I recommend that this ordinance be adopted.

Public Hearing

Assembly Action

3. Ordinance No. 97-17 (BD)

An Ordinance Deappropriating the Sum of $63,000 from the FY98 Eaglecrest Vehicle Replacement Reserve Contribution. Such Funds Provided by the Eaglecrest Unreserved Fund Balance. Presented by the Manager.

Administrative or Staff Report

This ordinance de-appropriates $63,000 from the FY98 Eaglecrest Vehicle Replacement Reserve contribution. Due to the poor ski season, the Eaglecrest Board of Directors chose to decrease the FY98 contribution to the Vehicle Replacement Reserve in order to limit the effects of a poor ski season on Fund Balance. This ordinance will decrease the FY98 contribution to the Vehicle Replacement Reserve to $12,000, which will leave the balance in Eaglecrestís Vehicle Replacement Reserve of $42,198. Eaglecrest will not have to change the replacement schedule immediately, but we will need to either add more funding in future years or change the replacement schedule by FY02.

I recommend that this ordinance be adopted.

Public Hearing

Assembly Action

4. Ordinance No. 97-17 (BE)

An Ordinance Appropriating to the Manager the Sum of $588 for the Airport Taxiway Reconstruction and Paving Project. Such Funds Provided by the Federal Aviation Administration. Presented by the Manager.

Administrative or Staff Report

This ordinance appropriates a $588 amendment to the Federal Aviation Administration (FAA) grant for reconstruction of taxiway "B" at the Juneau Airport. This project has been completed, but required additional funding from the FAA so that it could be closed.

I recommend that this ordinance be adopted.

Public Hearing

Assembly Action

5. Ordinance No.97-17 (BF)

An Ordinance Appropriating to the Manager the Sum of $1,957 for the District Wide School Technology I Project. Such Funds Provided by Interest Earned on General Obligation Bonds. Presented by the Manager.

Administrative or Staff Report

This ordinance appropriates interest earned in FY97 on the unspent portion of the general obligation bonds which funded this project. This project is nearing completion and once the interest is appropriated, it can be closed.

The total cost of this project was $1,982,389.

I recommend that this ordinance be adopted.

Public Hearing

Assembly Action

6. Ordinance No. 97-17 (BG)

An Ordinance Authorizing the Manager to Transfer the Sum of $35,000 from the West Valley Greenbelt Site Acquisition Capital Project to the Parks And Recreation Operating Budget For a Grant to Trail Mix, Inc. for General Areawide Trail Maintenance. Such Funds Provided by General Revenue. Presented by the Manager.

Administrative or Staff Report

This ordinance transfers $35,000 of General Revenue from the West Valley Greenbelt Site Acquisition capital project to the Parks and Recreation FY98 operating budget. The funds will be used to provide a grant to Trail Mix, Inc. for general areawide trail maintenance.

This action was approved by the Public Works and Facilities Committee at their meeting of April 29, 1998.

I recommend that this ordinance be adopted.

Public Hearing

Assembly Action

  

IX. UNFINISHED BUSINESS:

X. NEW BUSINESS:

XI. ADMINISTRATIVE REPORTS ON NON-AGENDA ITEMS:

A. Manager's Report - Action Items:

B. Managerís Report - Information Items:

1. Status Report: Impact of Cruise Ships on Transit Ridership

To date, every summer tourist season has affected the Capital Transit system a little differently. Anticipated changes this year include an increase in the numbers of cruise ship tourists, ships arriving earlier in the day, and the expansion of the crew buses operated by Princess Tours.

It is difficult to anticipate all the routes that will experience crowding problems. We began the increased bus runs on May 18 for the season, with four outbound Mendenhall Valley buses every afternoon on the hour. Additional inbound buses are being run as well, every hour beginning at 3:15pm. Last year additional buses were added on certain days in anticipation of problems and many extra buses were run on an as needed basis. Ridership will be monitored to provide this additional service as needed, as the ridership has increased significantly and drivers are seeing many crew members on the buses. This requires increased supervision and monitoring, but can be accomplished within the existing Capital Transit budget.

This approach worked reasonably well in 1997, as drivers reported only seven instances of passengers refused service due to crowding from May through September. Since the increased runs began on May 18, so far this season there are no reports of anyone being left behind due to overcrowding.

Your packet includes a copy of the 1998 Capital Transit Activity Report.

2. Status Report: Trail Mix Inc.

Your packet includes a memo from James King, Executive Director Trail Mix, Inc. regarding the organizationís projects, progress report, and funding status.

C. Attorney's Report:

XII. MAYOR'S REPORT ON NON-AGENDA ITEMS

A. Revised Pending Items

B. Unappropriated General Fund Unreserved Fund Balance

C. Assembly Contingency Fund Balance

XIII. COMMITTEE REPORTS ON NON-AGENDA ITEMS

A. Committee Reports:

1. Committee of the Whole

2. Finance Committee

3. Committee on Committees

a) Planning Commission

4. Human Resources Committee

5 . Lands and Resources Committee

6. Public Works and Facilities Committee

7. Assembly Strategic Policy Committee

B. Board Liaison Reports

XIV. ASSEMBLY COMMENTS AND QUESTIONS

XV. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed 5 minutes per person or 20 minutes total, whichever is less).

XVI. ADJOURNMENT

NOTE: Agenda packets are available for review at the Juneau Public Library, the Mendenhall Valley Library, and the Douglas Public Library. An audio tape containing the Assembly's agenda is available for review at all CBJ Libraries each Friday prior to the Assembly's Monday meeting.

ADA Accommodations Available Upon Request: Please telephone the Clerk's Office 48 hours prior to any meeting so arrangements can be made to have a sign language interpreter present. The Clerk's Office telephone number is 586-5278, TDD 586-5351.