AGENDA/MANAGERíS REPORT

THE CITY AND BOROUGH OF JUNEAU, ALASKA

Monday, July 6, 1998 - 7:00 PM

Assembly Chambers - Municipal Building

Meeting No. 98-25

Submitted by:

David R. Palmer

City & Borough Manager

 

I. FLAG SALUTE

II. INVOCATION

III. ROLL CALL

IV. APPROVAL OF MINUTES

1. Regular Mtg. No. 98-14: 05/04/98

2. Special Mtg. No. 98-16: 05/11/98

3. Regular Mtg. No. 98-18: 05/18/98

4. Regular Mtg. No. 98-20: 06/01/98

5. Special Mtg. No. 98-21: 06/08/98

6. Special Mtg. No. 98-22: 06/10/98

7. Special Mtg. No. 98-23: 06/12/98

SPECIAL ORDER OF BUSINESS

1. Visiting Delegation from Chai-yi

V. MANAGER'S REQUEST FOR AGENDA CHANGES

VI. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed a total of 20 minutes nor more than 5 minutes for any individual.)

VII. CONSENT AGENDA

The Consent Agenda includes routine items of business which may not require separate discussion. When the Mayor calls for public comment on the Consent Agenda, you may raise your hand and the Mayor will recognize you asking which item(s) you wish to have removed from the Consent Agenda for separate discussion and action. Following the removal of any item from the Consent Agenda, the Assembly votes on the remaining items in one motion. (Ordinances for introduction generally may not be removed from the Consent Agenda.)

All items that are removed from the Consent Agenda will follow the format of: Administrative or Committee Report, Public Hearing/Participation and Assembly Action.

A. Ordinances for Introduction:

1. Ordinance No. 98-27

An Ordinance Amending the Sales Tax Code to Cap the Tax Imposed on Sales of Fuel Oil in Excess of 50,000 Gallons Delivered by Marine Transportation to a Single Customer. Presented by the Manager.

This ordinance allows Juneau fuel vendors to compete on an equal basis with out of town suppliers for bulk sales to customers who take delivery by barge.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

2. Ordinance No. 98-28

An Ordinance Proposing an Amendment to the Charter of the City and Borough to Provide for Noncompetitive Purchases of Services to be Provided by Officers and Employees of the State of Alaska and the Federal Government; Faculty and Students of Accredited High Schools, Colleges, and Universities; and Members, Shareholders, and Employees of Nonprofit Associations; and Calling for an Election on the Question of Whether the Charter Should be so Amended. Presented by the Manager.

This ordinance directs the clerk to prepare a ballot proposition for an amendment to Section 9.14 of the Charter relating to Competitive Bidding Requirements.

The proposed amendment would establish three new exceptions to the requirement for competitive bidding.

The first new exception would allow the municipality to negotiate with the State of Alaska and the federal government for the services of their employees. This exception would apply to work performed by state and federal workers on joint projects, maintenance agreements, and other cooperative arrangements between governments.

The second new exception would allow the municipality to negotiate with high schools and accredited colleges and universities for the services of their faculty and students. This exception would apply to work performed by interns, vocational classes, and other academic programs.

The third new exception would allow the municipality to negotiate with nonprofit corporations for services of their members, shareholders, and employees. This exception would apply to work performed by clubs, service organizations, community groups, and other noncommercial organizations registered with the State of Alaska as nonprofit corporations. This exception is limited by a requirement that the amount paid for the services does not exceed an average per hour of double the minimum wage established by state law.

The proposed amendment would not affect the way the city purchases supplies: purchases of supplies would remain subject to the requirement for a competitive bid whenever practicable.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

3. Ordinance No. 98-29

An Ordinance of the City and Borough of Juneau, Alaska, Authorizing the Issuance of a Revenue Bond (Bartlett Regional Hospital Foundation Project), of the City and Borough in an Aggregate Principal Amount Not to Exceed $450,000; Authorizing the Execution and Delivery of a Loan Agreement in Connection Therewith; Authorizing the Proper Officials of the City and Borough to Do All Things Necessary or Advisable to Consummate the Issuance, Sale and Delivery of Such Bonds; Providing the Form of Bond and Manner of Sale of Said Bond; and Providing That the Bond Be Placed with Keybank National Association. Presented by the Manager.

This ordinance authorizes (1) the issuance and sale of a City and Borough of Juneau ("CBJ") Nonrecourse Revenue Bond in an amount not to exceed $450,000 to the Bartlett Regional Hospital Foundation ("BRHF") to finance the construction of a short-stay patient family housing project to KeyBank National Association ("Bank"), and (2) the execution and delivery of a Loan Agreement between the CBJ and BRHF concurrent with the issuance of the bond.

The Bond shall be a special, limited obligation of the City and Borough, but does not and shall never constitute a debt or indebtedness or loan of the credit of the City and Borough.

The CBJ, under the terms of the Loan Agreement, agrees to lend the proceeds of the Bond to the BRHF and to pay for the bond issuance costs. The BRHF agrees to repay all the debt service associated with the Bond. The Loan Agreement between the CBJ and the Foundation will be assigned by the CBJ to the Bank as security for the Bond.

KeyBank National Association will, in accordance with its financing commitment dated June 16, 1998, provide a commercial loan document that will affix the Bartlett Regional Hospital Foundation as "Borrower", the CBJ as "Issuer" and the Bank as "Lender".

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

4. Ordinance No. 98-17 (A)

An Ordinance Appropriating to the Manager the Sum of $65,000 For Installation of a Culvert on Cessna Drive And Construction of a Fish Weir on Duck Creek. Such Funds, $20,000 Each, Provided by the U. S. Fish And Wildlife Service And the National Marine Fisheries Service; $5,000, Provided by Trout Unlimited, Inc.; and $20,000, Provided by Partners for Fish and Wildlife. Presented by the Manager.

This ordinance appropriates $65,000 to complete funding for the installation of a culvert on Cessna Drive where it crosses Duck Creek and for construction of a fish weir in the vicinity of the culvert. The $65,000 represents grant from two federal agencies and two non profit organizations as follows:

U. S. Fish and Wildlife Service $20,000

National Marine Fisheries Service 20,000

Trout Unlimited, Inc. 5,000

Partners for Fish and Wildlife 20,000

$65,000

After this ordinance is adopted, the total project budget will be $195,000. Other funding totaling $130,000 has been provided by the Alaska Department of Administration ($40,000), the Alaska Department of Transportation and Public Facilities ($30,000), the U. S. Fish and Wildlife Service ($30,000), and the CBJ Wetlands Mitigation Bank ($30,000). This is part of an on-going effort by the City to improve fish passage up Duck Creek.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

B. Resolutions:

1. Resolution No. 1942

A Resolution Requesting Fiscal Year 1999 Safe Communities Funding from the Alaska Department of Community a d Regional Affairs. Presented by the Manager.

This resolution requests the Alaska Department of Community and Regional Affairs to distribute funds from the safe communities fund to the city and borough. Under AS 29.06.350 (b), a municipality may not receive payment from the fund until it submits to the department a resolution of the governing body of the municipality requesting such payment. The CBJ budgeted $1,178,700 in FY99 for Safe Communities revenue.

I recommend that this resolution be adopted.

2. Resolution No. 1943

A Resolution Reestablishing the City and Borough of Juneau Energy Advisory Committee. Presented by the Manager.

This resolution reestablishes the Energy Advisory Committee in order to update the appointment process for members of the committee.

I recommend that this resolution be adopted.

C. Transfer Request:

1. Transfer Request No. T-651: Transfers $82,054 from Water Line - North Lena to Tee Harbor project (CIP W494-12) to Lena Point Reservoir Project (CIP W494-19)

This action transfers $82,054 from the Water Line - North Lena to Tee Harbor capital project to the Lena Point Reservoir, a new capital improvement project. The transfer will close the Water Line - North Lena to Tee Harbor project and provide surveying funds for the Lena Point Reservoir project. FY99 Capital Improvement Project funds of $470,000 and an Alaska Department of Environmental Conservation Loan of $2,000,000 will fund design and construction of the Lena Point Reservoir project.

After the transfer is approved the funds available balances, budgets, and status for the projects will be as follows:

Transfer Status/	Unobligated		Unobligated	Total          Project
Project Number/ Funds Available Funds Available Budget Project Name Prior to Transfer After Transfer After Transfer Status Transferred from: W494-12/ Water Line N. Lena to Tee Harbor $82,054 $ -0- $1,812,546 closed Transferred to: W494-19/ Lena Point Reservoir $ -0- $82,054 $82,054 new project

I recommend that this transfer be approved.

D. Bid Award:

1. Bid No. 98-401: Fuel Tanks, Pumping, Dispensing & Fuel Management System

Bid No. 98-401 for Fuel Tanks, Pumping, Dispensing & Fuel Management System was opened on June 3, 1998 with the following results:

Encumbered: $52,000 - Construction

Additional funds are available in the underground tank project line item for FY99 to cover additional bid costs.

Bidder Total Bid

Ace Tank & Equipment $79,260

The request for bids was advertised in the Juneau Empire, Seattle Daily Journal of Commerce and the Anchorage Daily News on April 17 and May 1, 1998. Request for bid documents were sent to fourteen vendors, Buy Alaska sent twenty-three announcements between April 21, 1998 and May 15, 1998.

I recommend that this bid be awarded to Ace Tank & Equipment as having the lowest responsive bid price. Total bid award will be for $79,260.

VIII. ORDINANCES FOR PUBLIC HEARING:

1. Ordinance No. 97-17 (BJ)

An Ordinance Appropriating to the Manager the Sum of $13,500 to Provide Substance Abuse Intervention Services. Such Funds Provided by the Alaska Department of Corrections. Presented by the Manager.

Administrative or Staff Report

This ordinance appropriates a $13,500 grant from the Alaska Department of Corrections to provide substance abuse intervention services to offenders participating in the Substance Abuse Intervention Services program monitored out of the Adult Probation Office, Juneau, Alaska. The services, which are to be provided by the Cityís Chemical Dependency Division, will consist of evaluation and substance abuse intervention for probationers who are in relapse.

A copy of the grant agreement is provided for your information.

I recommend that this ordinance be adopted.

Public Hearing

Assembly Action

2. Ordinance No. 97-17 (BK)

An Ordinance Appropriating to the Manager the Sum of $24,626 as a Grant to the Southeast Alaska Guidance Association. Such Funds Provided by the Lands Fund Unreserved Fund Balance. Presented by the Manager.

Administrative or Staff Report

This ordinance appropriates Lands Fund Unreserved Fund Balance for a grant to the Southeast Alaska Guidance Association (SAGA). SAGA will use the grant for the construction of a new septic system and other improvements at the SAGA facility located on CBJ land at Amalga Harbor. SAGA is currently negotiating a lease for the facility from the CBJ and, as part of the proposed lease agreement, SAGA will make certain improvements to the facility. The new septic system is the first of these improvements.

Prior to signing a lease agreement, SAGA paid the City $24,626 of federal pass through funds as consideration for rent, with the understanding that staff would request approval by the Assembly to grant these funds back to SAGA for improvements to the property. The City is now granting these funds back to SAGA for construction of a new septic system.

The Lands Committee reviewed this grant proposal at its meeting of May 27, 1998 and recommended making the grant to SAGA.

I recommend that this ordinance be adopted.

Public Hearing

Assembly Action

3. Ordinance No. 97-17 (BL)

An Ordinance Appropriating to the Manager the Sum of $21,000 for the Purchase of Seven Electric Hospital Beds at the Juneau Recovery Hospital. Such Funds Provided by the Alaska Department of Health and Social Services. Presented by the Manager.

Administrative or Staff Report

This ordinance appropriates a $21,000 grant from the Alaska Department of Health and Social Services for the purchase of hospital beds for the Juneau Recovery Hospital (JRH).

The grant award, including a detailed program description, is attached for your information.

I recommend that this ordinance be adopted.

Public Hearing

Assembly Action

4. Ordinance No. 97-17 (BM)

An Ordinance Appropriating to the Manager the Sum of $9,000 to Upgrade the Surveillance Equipment at the Juneau Recovery Hospital. Such Funds Provided by the Alaska Department of Health And Social Services. Presented by the Manager.

Administrative or Staff Report

This ordinance appropriates a $9,000 grant from the Alaska Department of Health and Social Services to upgrade the monitoring system at the Juneau Recovery Hospital (JRH).

The grant award, including a detailed program description, is attached for your information.

I recommend that this ordinance be adopted.

Public Hearing

Assembly Action

IX. UNFINISHED BUSINESS:

X. NEW BUSINESS:

XI. ADMINISTRATIVE REPORTS ON NON-AGENDA ITEMS:

A. Manager's Report - Action Items:

B. Managerís Report - Information Items:

1. For Hire Vehicles Status Report

C. Attorney's Report:

XII. MAYOR'S REPORT ON NON-AGENDA ITEMS

A. Revised Pending Items

B. Unappropriated General Fund Unreserved Fund Balance

C. Assembly Contingency Fund Balance

XIII. COMMITTEE REPORTS ON NON-AGENDA ITEMS

A. Committee Reports:

1. Committee of the Whole

2. Finance Committee

3. Committee on Committees

4. Human Resources Committee

5 . Lands and Resources Committee

6. Public Works and Facilities Committee

7. Assembly Strategic Policy Committee

B. Board Liaison Reports

XIV. ASSEMBLY COMMENTS AND QUESTIONS

XV. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed 5 minutes per person or 20 minutes total, whichever is less).

XVI. ADJOURNMENT

NOTE: Agenda packets are available for review at the Juneau Public Library, the Mendenhall Valley Library, and the Douglas Public Library. An audio tape containing the Assembly's agenda is available for review at all CBJ Libraries each Friday prior to the Assembly's Monday meeting.

 

ADA Accommodations Available Upon Request: Please telephone the Clerk's Office 48 hours prior to any meeting so arrangements can be made to have a sign language interpreter present. The Clerk's Office telephone number is 586-5278, TDD 586-5351.