AGENDA/MANAGER’S REPORT

THE CITY AND BOROUGH OF JUNEAU, ALASKA

Monday, September 21, 1998 – 7:00 PM

Assembly Chambers – Municipal Building

Meeting No. 98-32

Submitted by: _____________________________

David R. Palmer

City & Borough Manger


  1. FLAG SALUTE
  2. INVOCATION
  3. ROLL CALL
  4. APPROVAL OF MINUTES

    SPECIAL ORDER OF BUSINESS

  5. MANAGER’S REPORT FOR AGENDA CHANGES
  6. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed a total of 20 minutes nor more than 5 minutes for any individual).
  7. CONSENT AGENDA

The Consent Agenda includes routine items of business, which may not require separate discussion. When the Mayor calls for public comment on the Consent Agenda, you may raise your hand and the Mayor will recognize you asking which item(s) you wish to have removed from the Consent Agenda for separate discussion and action. Following the removal of any item from the Consent Agenda, the Assembly votes on the remaining items in one motion. (Ordinances for introduction generally may not be removed from the Consent Agenda.)

All items that are removed from the Consent Agenda will follow the format of: Administrative or Committee Report, Public Hearing/Participation and Assembly Action.

    1. Ordinances:
      1. Ordinance No. 98-17 (L)

An Ordinance Appropriating to the Manager the Sum of $71,552 to Expand Outpatient Services for Chemically Dependent Women and Their Dependent Children. Such Funds Provided by the Alaska Department of Health and Social Services. Presented by the Manager.

This ordinance appropriates a $71,552 grant from the Alaska Department of Health and Social Services to expand the capacity for providing outpatient services to chemically dependent women and their dependent children. Lengthy waiting lists at current facilities for women and children have posed substantial barriers to substance abuse treatment. The expanded capacity will provide additional needed treatment services. A temporary full time position (beginning in October, 1998 and ending June 30, 1999) will be needed to deliver the additional services.

Providing childcare for the clients’ dependents is also an integral part of the grant. In a partnership with the AWARE Shelter, AWARE will provide the child care and then bill the Department of Health & Social Services for the care provided.

Copies of the grant award notice are provided in the packet.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

2. Ordinance No. 98-17 (M)

An Ordinance Appropriating to the Manager the Sum of $1,000 for the Juneau Teen Health Center. Such Funds Provided by the Alaska State Chapter of the March of Dimes. Presented by the Manager.

This ordinance appropriates a Community Grant from the Alaska Chapter of the March of Dimes Program Services Committee and State Board of Directors to the Juneau Teen Health Center administered by the CBJ Department of Health and Social Services. The grant award is to be used to purchase materials for the Juneau Teen Parent Program.

Copies of the grant application and award notice are provided in the packet.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

    1. Resolutions:
      1. Resolution No. 1953
      2. A Resolution Setting Forth the Capital Improvement Projects Requested by the City and Borough of Juneau for Funding in Fiscal Year 2000 Under the Municipal Capital Project Matching Grant Program Administered by the State of Alaska Pursuant to AS 37.06. Presented by the Public Works & Facilities Committee.

        This resolution lists the City and Borough of Juneau's capital project priorities for funding in Fiscal Year 2000 through the State of Alaska's Municipal Capital Projects Matching Grant Program. Juneau expects to receive approximately $512,048 in state funding for capital projects from this grant program in FY2000, subject to a 30 percent local match requirement. The city's application will be submitted to the State Department of Administration, Division of Administrative Services by the October 1, 1998, deadline and is expected to be accepted. A prioritized list of capital projects and the Assembly resolution must also be submitted. This list was reviewed and approved by the Public Works and Facilities Committee at its meeting of September 9, 1998.

        I recommend that this resolution be adopted and submitted to the State of Alaska Department of Administration.

      3. Resolution No. 1956

A Resolution Amending the Personnel Rules to Define Demotion. Presented by the Manager.

The personnel rules presently require that a demoted employee may only be appointed to a "related’ position at a lower range. It is often impossible to achieve agreement on whether a position is sufficiently "related" to another one, even assuming that a "related" position is available. This amendment avoids the argument by defining the term to include any position at a lower range.

I recommend that this resolution be adopted.

    1. Bid Awards:
      1. Contract No. E99-066: Shattuck Way Reconstruction

Bids were opened on the subject project on September 11, 1998. The bid protest period expired at 4:30pm on September 14, 1998. Results of that bid opening are as follows:

Responsive Total Bid

Glacier State Contractors, Inc. $387,143.00

Arete Construction Corporation $428,680.00

Channel Construction, Inc. $543,402.70

Miller Construction Company, Ltd. $559,183.50

Engineer’s Estimate $465,360.00

The project consists of reconstruction of Shattuck Way and Municipal Way, to include roadway subcutting, paving, replacement of sidewalks, curb and gutters, water, sewer and storm drain systems, and 16-inch D.I. water pipe installation on Ferry Way. Other work includes replacing the Municipal Building fuel tank, relocation/installation of street lighting, and curb ramp reconstruction at the Front Street/Seward Street and South Franklin Street/Ferry Way intersections. The relocation of power transformers is planned for a separate contract agreement with AEL&P to occur within the Phase I contract period. Completion time: Phase I completion, November 30, 1998; Project Completion, May 8, 1999.

Funding source: FY98 Areawide Street Sales Tax

Total project funds: $750,000

CIP No. R412-62

Construction Encumbrance: $387,143

Construction Contingency: $207,057

Consultant Design: $60,000

Consultant Contract Admin./Inspection: $51,500

Engineering Department Administrative Costs: $44,300

I recommend award of this project to Glacier State Contractors, Inc. in the amount bid, for a total award of $387,143.00.

    1. Transfer Requests:
      1. Transfer No. T-653: Transfers $15,008 from Essential Building Repairs (CIP P396-06) to Youth Center Men’s Restroom Repair (CIP D374-57)

This transfer request moves $15,008 from the Essential Building Repairs capital project to the Zach Gordon Youth Center Men's Restroom repair capital project. Ordinance 98-17(K), scheduled for public hearing at tonight's meeting appropriates the additional $9,692 in Alaska Department of Administration grant funds, bringing the project total to $24,700. The repairs are needed because the surfaces and fixtures in the restroom have deteriorated to the point that sanitation has become an issue. The repairs will also bring the restroom into compliance with ADA requirements.

After the transfer is approved the funds available balances, budgets, and status for the projects will be as follows:

Transfer Status/ Unobligated Unobligated Total Project
Project Number/    Funds Available 	Funds Available    Budget
Project Name 	   Prior to Transfer 	After Transfer 	   After Transfer  Status
Transferred from:
P396-06
Essential Building
Repairs 		$465,809 	    $450,801 	    $709,685 	  on-going
Transferred to:
D374-57/
Youth Center Men's
Restroom Repair 	 $ 9,692 	    $ 24,700 	     $24,700 	new project

 

I recommend that this transfer be approved.

    1. Liquor Licenses:

1. Two-Year Renewals:

Beverage Dispensary:

The Bubble Room - The Baranof

The New Penthouse

Tabby’s Sports Lounge

The Valley Restaurant

New License:

Beverage Dispensary:

The Rainforest Restaurant/Mt. Roberts Tramway Limited Partnership: Goldbelt Aerial Tramway, Inc.; Joseph M. Beedle - President GATI, Robert R. Martin - Vice President GATI, David Goade - Sec/Treas GATI; Upper Tramway Building - 1800 Foot Level; Mail: 9097 Glacier Hwy. Ste 200 Juneau, AK 99801

The Finance, Fire, Police and Community Development departments have reviewed the applications and indicated no objections. The Human Resources Committee met on Monday, September 14, 1998, and adopted motions to recommend the Assembly waive its right to protest the two-year liquor license renewals and the new license for the above-listed businesses.

I recommend the Assembly adopt the Human Resources Committee recommendation and waive its right to protest the licenses as reported.

 

  1. ORDINANCES FOR PUBLIC HEARING
    1. Ordinance No. 98-31
    2. An Ordinance Amending the Purchasing Code to Establish a Temporary Exemption for Goods and Services Necessary to Prevent or Correct Problems Associated with Information Technology and the Year 2000. Presented by the Manager.

      Administrative or Staff Report

      This ordinance will provide an exemption to allow the city manager to effectively respond to urgent problems caused by the "Y2K bug". We cannot accurately predict the number or severity of the issues we will face, but we know that we must address them quickly. A temporary exemption in force until June 30, 2000 is justified.

      The Y2K problem is defined with respect to the period after August 1999 because the first millenium bug lands on 09/09/99.

      I recommend that this ordinance be adopted.

      Public Hearing

      Assembly Action

    3. Ordinance No. 98-32
    4. An Ordinance Repealing Ordinance No. 97-21 Regarding Action by the Manager to Make Certain City and Borough Subdivision Lots in the S’it’Tuwan Subdivision Available to Haa Yakaawu, Also Known as Tlingit-Haida Regional Housing Authority, for the Construction and Sale of Housing Units. Presented by the Manager.

      Administrative or Staff Report

      On May 5, 1997, Ordinance 97-21 was enacted which provided for the sale of 14 CBJ lots in the S’it’Tuwan Subdivision to the Tlingit-Haida Regional Housing Authority (THRHA), at $40,000/lot. In addition, the ordinance provided for the donation of one lot to Habitat for Humanity. During September, 1997, an agreement was drafted by the CBJ and submitted to THRHA for action. THRHA did not follow through with the purchase.

      In June of this year the THRHA tendered an amended offer to purchase 13 CBJ lots (assessed value of $45,000/lot) in the S'it'Tuwan Subdivision over the next 5 years. The offered price is $23,077 per lot. Additionally, THRHA requests that the CBJ exempt the lots from property taxes. The anticipated funding source for any development on these lots would also carry with it a mandated preference for natives when selling the constructed units.

      In July a second proposal was submitted by the THRHA indicating an interest to buy one lot in order to partner with SAGA in the construction of a low-income attached home. SAGA is proposing to use the lot for a home building program for young adults. The offer is to purchase a lot for $40,000 due upon the completion of construction and sale of the unit(s). The funding source also mandates that there be an Indian preference in the sale of the unit(s). In addition there would be no payment of property tax.

      Both the Lands Committee and the Housing Committee reviewed these two last offers on August 12, 1998. Both committees recommended that since the THRHA is no longer interested in the sale provided for by Ordinance No. 97-21, that it be rescinded and a new disposal plan be developed.

      I recommend that this ordinance be adopted.

      Public Hearing

      Assembly Action

    5. Ordinance No. 98-17 (G)
    6. An Ordinance Appropriating to the Manager the Sum of $619,400 for the Juneau Economic Development Council’s (JEDC) Southeast Alaska Revolving Loan Fund. Such Funds Provided by the U.S. Department of Agriculture – Alaska Economic Disaster Fund. Provided by the Manager.

      Administrative or Staff Report

      This ordinance will appropriate the remaining balance, $619,400, in FY96 and FY97 Southeast Alaska Economic Funds (SAEF) to the Juneau Economic Development Council's Revolving Loan Fund (RLF) program. The Assembly had previously appropriated what was thought to be the remaining balance from the first two years of SAEF activity to the RLF. After the Assembly approved this remaining balance appropriation, two previously approved loan requests were withdrawn and one grant fund recipient did not use the full amount of their grant authorization. These changes resulted in an additional $619,400 surplus being made available from the first two years of SAEF activities.

      A copy of the JEDC funding request is provided in your packet. The Assembly Finance Committee approved this action on August 19, 1998.

      I recommend that this ordinance be adopted.

      Public Hearing

      Assembly Action

    7. Ordinance No. 98-17 (H)
    8. An Ordinance Appropriating to the Manager the Sum of $5,000 for Materials and Supplies for the Zach Gordon Youth Center and $2,000 for Materials and Supplies for the Pipeline Skate Park. Such Funds Provided by a Donation from the Royal Caribbean Cruises Ltd. Provided by the Manager.

      Administrative or Staff Report

      At the donor’s request, this ordinance appropriates a $7,000 donation from the Royal Caribbean Cruises Ltd. Of those funds, $5,000 is designated for the purchase of materials and supplies for the Zach Gordon Youth Center, and $2,000 is designated for the purchase of material and supplies for the Pipeline Skate Park. The use of funds was at the request of the donor.

      I recommend that this ordinance be adopted.

      Public Hearing

      Assembly Action

    9. Ordinance No. 98-17 (I)
    10. An Ordinance Appropriating to the Manager the Sum of $131,300 for the Year 2000 Program. Such Funds Provided by Sales Tax Budget Reserve. Provided by the Manager.

      Administrative or Staff Report

      This ordinance appropriates $131,300 of FY99 Sales Tax Budget Reserve for the Year 2000 (Y2K) Program. The funds will be used for a one-time project manager to organize, coordinate, direct and implement the CBJ Y2K program. In addition to the personnel cost, funds will be used for assistance in specific program testing, fixes and implementation of contingencies.

      The Assembly Finance Committee approved funding of $200,000 for the Y2K project at its August 19, 1998 meeting. The balance of $68,700 will be budgeted as a component of the FY00 Budget process.

      After this ordinance is adopted, the fund balance will be $5,355,640.00.

      I recommend that this ordinance be adopted.

      Public Hearing

      Assembly Action

    11. Ordinance No. 98-17 (J)
    12. An Ordinance Appropriating to the Manager the Sum of $60,000 for the Douglas Harbor Float Addition Project. Such Funds Provided by the Harbors Contingency Fund. Provided by the Manager.

      Administrative or Staff Report

      This ordinance appropriates $60,000 from the Harbors Contingency fund to the Douglas Harbor Float Addition capital project. The bids came in higher than the engineer's estimate. An additional $40,000 will be needed for construction and $20,000 for inspection. Currently, the budget for the project is $150,000; after this ordinance is adopted, the project budget will be $210,000.

      The Docks and Harbors Board approved this action at their meeting of July 30, 1998; minutes are included in your packet.

      I recommend that this ordinance be adopted.

      Public Hearing

      Assembly Action

    13. Ordinance No. 98-17 (K)

An Ordinance Appropriating to the Manager the Sum of $9,692 to Repair the Men’s Restroom at the Zach Gordon Youth Center. Such Funds Provided by the Alaska Department of Administration. Provided by the Manager.

Administrative or Staff Report

This ordinance appropriates a $9,692 grant from the Alaska Department of Administration to repair the men's restroom at the Zach Gordon Youth Center. The repairs will also bring the restroom into compliance with ADA requirements. The surfaces and fixtures in the restroom have deteriorated to the point that sanitation has become an issue.

It is estimated that the complete project will cost $24,700. Transfer No. T-653, on tonight’s consent agenda, moves the additional $15,008 from the Essential Building Repairs capital project to fully fund the project.

I recommend that this ordinance be adopted.

Public Hearing

Assembly Action

  1. UNFINISHED BUSINESS
  2. NEW BUSINESS
  3. ADMINISTRATIVE REPORTS ON NON-AGENDA ITEMS
    1. Manager’s Report – Action Items:
    2. Manager’s Report – Information Items:
    3. Attorney’s Report:
  1. MAYOR’S REPORT ON NON-AGENDA ITEMS
    1. Revised Pending Items
    2. Unappropriated General Fund Unreserved Fund Balance
    3. Assembly Contingency Fund Balance
  1. COMMITTEE REPORTS ON NON-AGENDA ITEMS
    1. Committee Reports:
      1. Committee of the Whole
      2. Finance Committee
      3. Committee on Committees
      1. Eaglecrest Ski Area Board of Directors
      2. Historic Resources Advisory Committee
      3. Housing Advisory Committee
      4. Juneau Economic Development Council
      5. Tourism Advisory Committee
      6. Waste Management Committee
      1. Human Resources Committee
      2. Lands and Resources Committee
      3. Public Works and Facilities Committee
      4. Assembly Strategic Policy Committee

B. Board Liaison Reports

  1. ASSEMBLY COMMENTS AND QUESTIONS
  2. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed 5 minutes per person or 20 minutes total, whichever is less).
  3. ADJOURNMENT

Note: Agenda packets are available for review at the Juneau Public Library, the Mendenhall Valley Library, and the Douglas Public Library. An audiotape containing the Assembly’s agenda is available for review at all CBJ Libraries each Friday prior to the Assembly’s Monday meeting.

ADA Accommodations Available Upon Request: Please telephone the Clerk’s Office 48 hours prior to any meeting so arrangements can be made to have a sign language interpreter present. The Clerk’s Office telephone number is 586-5278, TDD 586-5351.