AGENDA/MANAGER’S REPORT

THE CITY AND BOROUGH OF JUNEAU, ALASKA

Monday, February 8, 1999 – 7:00 PM

Assembly Chambers – Municipal Building

Meeting No. 99-05

Submitted by: _____________________________

David R. Palmer

City & Borough Manger


  1. FLAG SALUTE
  2. ROLL CALL
  3. APPROVAL OF MINUTES
  1. 12/21/98 – Regular Mtg. No. 98-38
  2. 01/04/99 – Regular Mtg. No. 99-01

SPECIAL ORDER OF BUSINESS

  1. MANAGER’S REPORT FOR AGENDA CHANGES
  2. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed a total of 20 minutes nor more than 5 minutes for any individual).
  3. CONSENT AGENDA

The Consent Agenda includes routine items of business, which may not require separate discussion. When the Mayor calls for public comment on the Consent Agenda, you may raise your hand and the Mayor will recognize you asking which item(s) you wish to have removed from the Consent Agenda for separate discussion and action. Following the removal of any item from the Consent Agenda, the Assembly votes on the remaining items in one motion. (Ordinances for introduction generally may not be removed from the Consent Agenda.)

All items that are removed from the Consent Agenda will follow the format of: Administrative or Committee Report, Public Hearing/Participation and Assembly Action.

    1. Ordinances for Introduction:
      1. Ordinance No. 99-03

An Ordinance Amending the Purchasing Code to Redefine the Term "Party" to Repeal the Requirements That One Member of the Bidding Review Board be a Lawyer, and to Provide for Recommendations by the Bidding Review Board. Presented by the Manager.

This ordinance includes a variety of amendments to address procedural problems highlighted by the police station protest. These problems include some confusion about whether Bidding Review Board action is appealable to the Assembly, and how to accommodate multiple protests of the same award. The amendments include:

This ordinance includes a variety of amendments designed to simplify the bid protest procedure. The police station protest revealed several weaknesses in the current system, most notably confusion about whether Bidding Review Board action is appealable to the Assembly, and how to accommodate multiple protests of the same award.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

      1. Ordinance No. 98-17 (AA)
      2. An Ordinance Appropriating to the Manager the Sum of $75,000 to Purchase a New Health and Social Services Management Information and Billing System. Such Funds Provided by Lease Proceeds. Presented by the Manager.

        This ordinance will authorize and appropriate $75,000.00 in tax exempt lease financing from Key Bank, to partially fund Health & Social Services data system replacement and upgrades. The lease will fund 42% of the $178,300 in estimated system development costs. Initially it was anticipated that the State would provide funding for this expenditure. In late July, 1998 H&SS was informed that these funds would not be made available. The balance of project funding is already budgeted in the H&SS FY99 and FY00 budgets.

        The developer no longer supports the current billing software, nor is it Y2K compliant. The new system was identified as an essential element in the Health and Social Services’ Business (recovery) Plan FY99-FY00. The 4-year business plan is currently on track.

        The $75,000 in tax exempt lease financing will be under the provisions of our existing master lease arrangements with Key Bank. Interest rates are currently very favorable, lower than the rate the CBJ is earning on our investments. The lease will be for a period of three years at a rate equivalent to 80% of the interest earnings on the 3-year Treasury Bond with payments being made quarterly. The lease will qualify under the IRS provisions for tax exempt lease financing.

        I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

      3. Ordinance No. 98-17 (AB)
      4. An Ordinance Appropriating to the Manager the Sum of $75,000 to Construct a Second Catwalk Within the Mooring Dolphin at the Ferry Dock Wharf. Such Funds Provided by Port Fund Unreserved Fund Balance. Presented by the Manager.

        This ordinance appropriates $75,000 from the Port Fund Unreserved Fund Balance to the Ferry Dock Mooring Dolphin Project. The scope of the project was changed to comply with the cruise industry request that a second catwalk be installed within the project to assure safe and expeditious access to the new mooring dolphin by stevedoring personnel as well as performing related slope repairs.

        This current appropriation request is in addition to the original project amount of $140,000 and a prior appropriation of $60,000 (Ordinance 98-17(W), which also appropriated Port Fund Unreserved Fund Balance) for a total project cost of $275,000.

        At their regular meeting of January 28, 1999, the Docks and Harbors Board requested appropriation of the funds for the second catwalk. A copy of the minutes from the Board meeting can be found in your packet.

        Once this ordinance is adopted, the Port Fund Unreserved Fund Balance will be $660,464.

        I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

      5. Ordinance No. 98-17 (AC)

An Ordinance Appropriating to the Manager the Sum of $114,000 to Purchase Lots 14, 15 and 16, Block D, Greenwood Subdivision for Off-Street Parking and Public Access to the Blackerby Ridge Trail. Such Funds Provided by Land Fund Unreserved Fund Balance. Presented by the Manager.

This ordinance appropriates $114,000 of the Land Fund Unreserved Fund Balance for the purchase of three lots along Greenwood Avenue to be used for relocating the Blackerby Ridge Trail and constructing off-street parking for trail users.

Additionally, the acquired property will provide access to a ten-acre landlocked parcel of CBJ land. The landowner, William (Shorty) Tonsgard, has indicated he is willing to sell three lots (totaling approximately one half acre) to the City for $38,000 each; this would result in a total purchase price of $114,000. The City Assessor has examined the site and determined the purchase price to be reasonable.

Initially, this acquisition was evaluated as part of a land exchange. Mr. Tonsgard was interested in acquiring CBJ land on Douglas Island in exchange for his Greenwood Avenue lots. The concept of an exchange is currently at a standstill due to complexities regarding the proposed Douglas Island bench road. As a result, both Mr. Tonsgard and CBJ staff are recommending the exchange be separated into two land transactions.

This acquisition will provide for the construction of a trailhead parking lot similar to the Dan Moller Trailhead parking lot in West Juneau. Presently, no public access to the Blackerby Trail exists. Acquisiton of this parcel was part of the adopted Parks & Recreation Comprehensive Plan. After acquiring the property, the CBJ will also undertake drainage improvements related to Wire Street.

The Lands Committee recommended approval of this purchase at its meeting of January 27, 1999. A copy of minutes from that meeting can be found in your packet.

Once this ordinance is adopted, the Land Fund Unreserved Fund Balance will be $727,000 which includes $699,756 equity in the AJT Joint Venture.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

    1. Resolutions:
      1. Resolution No. 1977
      2. A Resolution Authorizing the Manager to Accept the Donation of Lot 16A, Alaska Tidelands Survey No. 14 Located at Douglas Harbor for Public Purposes. Presented by the Manager.

        This resolution will authorize the Manager to accept the donation of Lot 16A, A.T.S. 14 from Elton Engstrom. The property is located in the Douglas Harbor and is surrounded by CBJ tidelands. It most recently was the site of the Douglas Cold Storage. The property has an assessed value of $64,100 and is 5,900 square feet.

        The property, when combined with existing CBJ land, will provide opportunities for future waterfront development. The Harbor Board and the Lands Committee are recommending acceptance of the donation.

        A title search and environmental assessment are underway. Subject to a clear title and acceptable environmental assessment, I recommend acceptance of this donation of property. I would like to thank Mr. Engstrom for his generosity.

        I recommend that this resolution be adopted.

      3. Resolution No. 1978

A Resolution Electing to Participate in the Retirement Incentive Program Established by Chapter 4, of the Session Laws of Alaska, 1996, First Special Session of the Nineteenth Legislature, and as Amended by Chapter 92, of the Session Laws of Alaska, 1997, and Authorizing the Manager to Enter Into an Agreement with the Administrator of the Public Employees Retirement System to Fund the Cost of Participation in the Program. Presented by the Manager.

This resolution will authorize the Manager to enter into an agreement with the State’s Public Employee Retirement System to opt into the PERS’ retirement incentive program (RIP). Participation by the CBJ in the RIP is optional. As in the past, the RIP has been put in place solely as a tool to help employers reduce personal service costs. The CBJ received the preliminary list of employees provided by PERS to determine which positions would actually show a net savings, as required by Statute.

Forty-three employees will fully qualify for retirement under the program. If all of these employees opted to retire, as of July 1, 1999, the CBJ would save approximately $117,500 per year; however, our past experience is that many employees will not accept the option.

We are proposing the following sequence for this second retirement application window:

We will be proposing, and taking before the Assembly in March, the third and final application window to open May 1, 1999 and run through June 30, 1999, with retirement occurring on or before January 1, 2000.

I recommend that this resolution be adopted.

  1. ORDINANCES FOR PUBLIC HEARING
  2. 1. Ordinance No. No. 98-17 (Z)

    An Ordinance Appropriating to the Manager the Sum of $6,422 to Continue Historic Preservation of the Jualpa Mine Camp Historic District Located in Last Chance Basin. Such Funds Provided by the Alaska Department of Natural Resources. Presented by the Manager.

    Administrative or Staff Report

    This ordinance appropriates a $6,422 grant from the Alaska Department of Natural Resources, Office of History and Archaeology, to continue stabilization work (Phase IV) on the historic buildings of the Alaska Juneau Gold Mining Company located in Last Chance Basin.

    Work will include restoration of existing windows and doors; removal and replacement of rotted wood studs and mud sill; and lateral bracing for the roof trusses on the Transformer House. The work will be performed by volunteers of the Gastineau Channel Historical Society.

    This project is consistent with the goals and policies of the Juneau Comprehensive Plan, the Last Chance Basin Land Management Plan, the Parks and Recreation Comprehensive Plan, and the draft Historic Preservation Plan. The Historic Resources Advisory Committee has identified this project as a priority for historic preservation. The Assembly adopted Resolution No. 1899 in October 1997, which authorized the Manager to apply for the grant.

    The project will begin in April 1999 and be completed no later than March 31, 2000.

    I recommend that this ordinance be adopted.

    Public Hearing

    Assembly Action

  3. UNFINISHED BUSINESS
  4. 1. Transfer No. T-656: Transfers $6,638 from School-Art in Public Places (CIP F431) and $84,596 from School Health Safety and Structure (CIP F442) for a total transfer of $91,234 to School Facilities Planning/Dimond Park & Downtown Complex (CIP S454-66)

    This transfer request moves $6,638 of 1981 General Obligation School Bonds from the School – Art in Public Places project and $84,596 of 1985 General Obligation School Bonds from the School Health, Safety and Structure project to the School Facilities Planning/Dimond Park & Downtown Complex project.

    The two old school projects have been completed; the remaining bond funds in those two projects are now available to use to fund any school related capital project.

    The additional funding in the School Facilities Planning/Dimond Park & Downtown Complex project will be used to develop a new ballot measure for a new high school for voter consideration at a special election in May, 1999, or in the regular October, 1999 election as outlined in the attached memorandum from the City Architect.

    The Public Works & Facilities Committee at its January 6th meeting initially reviewed this transfer. The committee, at its February 3rd meeting, approved the scope of services and recommended that the transfer be sent back to the Assembly for final approval.

    After the transfer is approved, the fund available balances, budgets, and status for the projects will be as follows:

     

    Transfer Status/
    Project Number/
    Project Name

    Unobligated
    Funds Available
    Prior to Transfer

    Unobligated
    Funds Available
    After Transfer
    Total Project
    Budget
    After Transfer

     

    Status

    Transferred from:
    F431/
    School – Art in
    Public Places

    $6,638

    $ -0-

    $320,241

     closing

    Transferred from:
    F442/
    School Health, Safety
    And Structure

    $84,596

    $ -0-

    $707,704

    closing

    Transferred to:
    S454-66/
    School Facilities
    Planning/Dimond
    Park & Downtown
    Complex

    $15,588

    $106,822

    $234,234

    on-going

    I recommend that this transfer be approved.

    2. NOAA Lobbyist – Continuation of Services

    3. Proposed Decision: Landvik v. Planning Commission (USE98-00045)

    On January 11, 1999, the Assembly sitting in its quasi-judicial capacity, heard oral argument in the Landvik appeal, which concerned the construction of a 12-unit apartment building and a 17-space parking lot on the corner of Gastineau Avenue and Ewing Way. Deliberations on this appeal were continued to January 27th at which time the Assembly announced its findings, voted to grant the appeal, and directed the Attorney to draft a proposed decision in accord with the findings. On February 2, 1999, the draft was circulated to the parties for comment as required by CBJ 01.50.140(b)(3). Pursuant to CBJ 01.50.140(b)(4), the parties have five days from receipt of the proposed decision to submit their written comments. Due to the Assembly’s February meeting schedule and the parties’ desire to expedite this process, the deadline for submitting comments is February 8th. The proposed decision is included in your packet. Any comments received by the clerk’s office will be provided to the assembly as a red folder item . The proposed decision is now before the body for action. The Assembly may adopt, amend, or reject the proposed decision.

    As this is an adjudicatory matter, I have no recommendation.

  5. NEW BUSINESS

X. ADMINISTRATIVE REPORTS ON NON-AGENDA ITEMS

 

    1. Manager’s Report – Action Item:
      1. Docks & Harbors Master Plan

The Committee of the Whole, at its January 13th meeting, met with Port Director Joe Graham and members of the Harbor Board, to review the Docks & Harbors Master Plan. Mr. Graham will be at tonight’s meeting to answer any questions.

The Docks & Harbors Board is requesting Assembly approval of the plan.

Note: The Plan has been copied for Assemblymembers only; copies are available upon request by contacting the Municipal Clerk’s Office.

    1. Manager’s Report – Information Items:
      1. Wetlands Mitigation Bank
      2. Your packet includes a memo from Cheryl Easterwood, Community Development Director providing a status report on the development of the Juneau Wetlands Mitigation Bank.

      3. Y2K Staff Report

Anne Stadnychenko, CBJ Y2K Coordinator, has provided a status report on CBJ’s Mission Critical Business Functions (MCBFs). CBJ Departments are also developing contingency plans for the MCBFs. These contingency plans are due April 1st.

    1. Attorney’s Report:
  1. MAYOR AND COMMITTEE REPORTS ON NON-AGENDA ITEMS
    1. Revised Pending Items
    2. Unappropriated General Fund Unreserved Fund Balance
    3. Assembly Contingency Fund Balance
    4. Committee Reports:
      1. Standing Committees:
      1. Committee of the Whole
      2. Finance Committee
      3. Human Resources Committee

1) Energy Advisory Committee

2) Fisheries Development Committee

3) Juneau Human Rights Commission

4) Juneau Women’s Council

5) Juneau Youth Commission

6) Parks & Recreation Advisory Committee

7) Social Services Advisory Board

d) Lands and Resources Committee

e) Public Works and Facilities Committee

2. Board Liaison Reports

  1. ASSEMBLY COMMENTS AND QUESTIONS
  2. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed 5 minutes per person or 20 minutes total, whichever is less).
  3. ADJOURNMENT

Note: Agenda packets are available for review at the Juneau Public Library, the Mendenhall Valley Library, and the Douglas Public Library. An audiotape containing the Assembly’s agenda is available for review at all CBJ Libraries each Friday prior to the Assembly’s Monday meeting.

ADA Accommodations Available Upon Request: Please telephone the Clerk’s Office 48 hours prior to any meeting so arrangements can be made to have a sign language interpreter present. The Clerk’s Office telephone number is 586-5278, TDD 586-5351, e-mail is Marian_Miller@mail.ci.juneau.ak.us.