AGENDA/MANAGER’S REPORT

THE CITYAND BOROUGH OF JUNEAU, ALASKA

Monday, June 21, 1999 – 7:00 PM

Assembly Chambers – Municipal Building

Meeting No. 99-20

Submitted by: _____________________________

David R. Palmer

City & Borough Manger

  1. FLAG SALUTE
  2. ROLL CALL
  3. APPROVAL OF MINUTES
    1. 04/05/99 – Regular Mtg. No. 99-12
    2. 05/03/99 – Regular Mtg. No. 99-15
    3. 05/10/99 – Special Mtg. No. 99-16
    4. 05/10/99 – Board of Equalization Mtg. No. 99-17

SPECIAL ORDERS OF BUSINESS

1. Chief Richard Gummow: Progress Report on the Juneau Police Department

2. Gastineau Humane Society Director Linda Blefgen Honored

A proclamation will be presented to Ms. Blefgen at tonight’s meeting, to recognize her dedicated service to the Gastineau Humane Society and the Juneau community.

3. Mayor’s Y2K Task Force Monthly Report

IV. MANAGER’S REPORT FOR AGENDA CHANGES

V. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed a total of 20 minutes nor more than 5 minutes for any individual).

VI. CONSENT AGENDA

The Consent Agenda includes routine items of business, which may not require separate discussion. When the Mayor calls for public comment on the Consent Agenda, you may raise your hand and the Mayor will recognize you asking which item(s) you wish to have removed from the Consent Agenda for separate discussion and action. Following the removal of any item from the Consent Agenda, the Assembly votes on the remaining items in one motion. (Ordinances for introduction generally may not be removed from the Consent Agenda.)

All items that are removed from the Consent Agenda will follow the format of: Administrative or Committee Report, Public Hearing/Participation and Assembly Action.

 

  1. Ordinances for Introduction:

1. Ordinance No. 99-18

An Ordinance Proposing an Amendment to the Charter of the City and Borough to Provide for Appointment of the Municipal Clerk by the Assembly; and Calling for an Election on the Question of Whether the Charter Should be So Amended. Presented by the Committee of the Whole.

This ordinance is to be introduced tonight as a result of a recommendation from the Committee of the Whole at its June 14th meeting. The Committee asked for additional information, such as why Valdez changed from a manager appointed clerk to one appointed by the City Council. A memo from the City Clerk is in the packet, as well as the information provided to the Committee of the Whole at the June 14th meeting.

The question posed is whether the Clerk is appointed by the Assembly or the Manager. The Mayor has expressed concern about the increase in the administrative duties that may fall to the Mayor’s Office and requests the Assembly address this in a work session (a memo from Mayor Egan is included in your packet).

Pursuant to the Mayor’s request, I recommend a work session be scheduled prior to the public hearing, and that this ordinance be scheduled for public hearing on July 19, 1999.

2. Ordinance No. 99-21

An Ordinance Amending the Health and Sanitation Code to Increase the Waste Management Utility Fee From $2.80 to $4.00 Per Month Upon Establishment of a Solid Waste Recycling Program. Presented by the Manager.

This ordinance implements Assembly direction at the May 24th Committee of the Whole meeting to increase the waste management fee to $4.00 per month to provide funding for a recycling center.

The fee, which is currently at $2.80 per month, will be used to pay for the anticipated costs of the city-sponsored program. Assuming there are about 12,000 households, the increase from $2.80 to $4.00 per month would generate approximately $173,000 annually. If adopted, staff will prepare a request for bids for a comprehensive recycling services system. The fee increase will not occur until such time the Assembly awards the bid for services.

The Assembly Lands Committee reviewed and recommended approval of the proposed fee increase at its meeting of April 28, 1999.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

 

3. Ordinance No. 99-17 (AP)

An Ordinance Appropriating to the Manager the Sum of $800 to Adjust Budgeted Library Grants to the Actual Grant Amounts Received for FY99. Such Funds Provided by the Alaska Department of Education. Presented by the Manager.

This year-end housekeeping measure appropriates $800 to adjust FY99 Library grant budget to the actual amounts received. Three grants, as described below, are affected by this adjustment.

      1. The Public Library Assistance grant will be adjusted upward from a budgeted $20,000 to the amount received of $21,000, an increase of $1,000
      2. The Regional Mail Services grant will be adjusted downward from a budgeted $90,000 to the amount received of $86,500, a decrease of $3,500
      3. The Net Lender Regional 1998 grant is a new grant in the amount of $3,300

A summary of the Library FY99 Grant budget as adjusted by this ordinance is shown in the table below:

ADJUSTMENTS TO LIBRARY GRANTS

Grant

FY99 Budget

Increase (Decrease)

Revised FY99 Budget

Alliance Participation/ILC

$100,000

$ -0-

$100,000

Public Library Assistance

20,000

1,000

21,000

Regional Mail Services

90,000

(3,500)

86,500

Net Lender ILC97

4,200

-0-

4,200

Net Lender ILC98

-0-

3,300

3,300

Total

$214,000

$ 800

$215,000

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

B. Resolutions:

1. Resolution No. 1996A Resolution Requesting Fiscal Year 2000 Safe Communities Funding from the Alaska Department of Community and Regional Affairs. Presented by the Manager.

This resolution requests the Alaska Department of Community and Regional Affairs to distribute funds from the Safe Communities Fund to the city and borough. Under AS 29.60.350(b), a municipality may not receive payment from the fund until it submits to the department a resolution of the governing body of the municipality requesting such payment. The CBJ budgeted $778,000 in FY 2000 for Safe Communities Revenue.

I recommend that this resolution be adopted.

 

2. Resolution No. 1997

A Resolution Approving the Airport Master Plan. Presented by the Manager.

Preparation of an Airport Master Plan is required by CBJ code and federal law. This resolution approves the plan presented by the Airport Manager and Board to the Assembly Committee of the Whole at its meeting of June 14.

Note: due to the length of the document, only the Assembly, Manager, Clerk, City Attorney and the Libraries have copies of the entire plan. You may review copies at any CBJ Library or the Municipal Clerk’s Office. A summary has been included in all packets.

I recommend that this resolution be adopted.

3. Resolution No. 1998

A Resolution Expressing Support for the Principles of the National Forest Counties and Schools Coalition. Presented by the Manager.

This resolution expresses support for statement of principles as outlined in your packet from the National Forest Counties and Schools Coalition (NFCSC), and supports the passage of appropriate enabling legislation in Congress. Your packet includes the Joint Principles statement of the NFCSC and additional supporting information.

I recommend that this resolution be adopted.

4. Resolution No. 1999

A Resolution Approving the Dimond Community Complex Revised Master Plan. Presented by the Manager.

This resolution approves the plan presented to the Assembly Committee of the Whole at its meeting of June 14.

Note: due to the length of the document, only the Assembly, Manager, Clerk, City Attorney and the Libraries have copies of the entire plan. You may review copies at any CBJ Library or the Municipal Clerk’s Office. A summary has been included in all packets.

I recommend that this resolution be adopted.

C. Transfer Request:

1. Transfer No. T-667: Transfers $10,170 Which Closes Eight Capital Improvement Projects and Provides Ongoing Funding for Nine Capital Improvements Projects.

This transfer request is to close numerous capital improvement projects that have been completed. Projects with excess budget are being used to offset similar projects with budget deficits or to fund a similar ongoing project. This is a housekeeping action that is needed prior to fiscal year end. The list of projects is included in your packet.

I recommend that this transfer be approved.

D. Bid Awards:

1. Contract No. E99-289: Mendenhall Valley Wastewater Treatment Plant Decanters

Bids were opened on the subject project on June 11, 1999. The bid protest period expired at 4:30pm on June 14, 1999. Results of that bid opening are as follows:

RESPONSIVE

TOTAL BID

Alaska Mechanical, Inc.

$547,000

North Pacific Steel Erectors, Inc.

585,219

RMC, Inc.

915,000

Engineer's Estimate

$660,000

Funding source: FY99 Sewer Fund; ADEC loan

Total project funds: $785,000

Project consists of removal and disposal of 32 floating decanters, associated piping and supports from the existing Mendenhall Wastewater Treatment Plant, and installation of eight solids-excluding Jet-Tech decanters and associated piping and miscellaneous related work.

I recommend award to Alaska Mechanical, Inc. in the amount bid, for a total award of $547,000.

2. Contract No. E99-407: Augustus Brown Swimming Pool Locker Room Finishes

Bids were opened on the subject project on June 2, 1999. The bid protest period expired at 4:30pm on June 3, 1999. Results of that bid opening are as follows:

RESPONSIVE

TOTAL BID

Awesome Transformation

$54,300

Superior Builders, Inc.

75,140

Architect’s Estimate

$54,000

Funding source: FY99 Areawide 1% CIP Sales Tax;

Total project funds: $125,000

Project consists of demolishing existing wall tile and replace with new tile. Apply decorative quartz epoxy flooring system over existing 1" x 1" mosaic ceramic floor tile. Replace existing toilet partitions and install new suspended gypsum ceiling in men’s showers.

I recommend award to Awesome Transformation in the amount bid, for a total award of $54,300.

VII. ORDINANCES FOR PUBLIC HEARING

1. Ordinance No. 99-19

An Ordinance Repealing and Reenacting Title 19, the Building Regulations of the City and Borough of Juneau Code. Presented by the Manager.

Administrative or Staff Report

The Building Code Advisory Committee has worked with the building division and fire department staff to recommend the readoption of Title 19, Building Regulations. This revision includes repeal of the 1991 editions and adoption of the 1997 Uniform Building, Fire, Plumbing, Mechanical, Housing and Abatement of Dangerous Buildings Codes as well as repeal of the 1993 and adoption of the 1996 National Electric Code and adoption of the 1995 One and Two Family Dwelling Code. The ordinance includes local modifications, a total rewrite of the administrative sections and numerous other changes detailed in the attached summary.

The Building Code Advisory Committee conducted a public hearing on January 13, 1999, to obtain comments on this proposal. Results of that hearing were included with the Public Works and Facilities Committee meeting packets leading to their meeting on March 17, 1999, to review the proposal. This proposed ordinance includes those items that the PW&F Committee recommended for adoption.

A copy of the published codes is available for the joint use of the Assembly in the Assembly Chambers during public hearing and at all times in the building division office.

Your packet includes a memo from City Attorney John Corso, proposing four amendments to the ordinance. The Building Code Advisory Committee has been apprised of these amendments, and have no objection.

I would like to publicly thank members of the Building Code Advisory Committee: Steve Burnett, Patrick Gorman, Robert Minch, Douglas Murray and Michael Story for their dedication and commitment to the readoption of the code. I would also like to thank Chris Roust, CBJ Building Official for all the hours and hard work he has contributed to this project, while maintaining his regular, daily duties as well.

 Note: due to the length of the document, only the Assembly, Manager, Clerk, City Attorney and the Libraries have copies of the entire ordinance. You may access a copy on-line at www.cbjlaw.com or www.juneau.lib.ak.us, or review copies at any CBJ Library or the Municipal Clerk’s Office. A summary has been included in all packets.

I recommend that this ordinance be adopted.

Public Hearing

Assembly Action

2. Ordinance No. 98-17 (AN)

An Ordinance Appropriating to the Manager the Sum of $12,000 for a Grant to the Perseverance Theatre. Such Funds Provided by the U. S. Department of Agriculture Southeast Alaska Economic Relief Funds (SAEF). Presented by the Manager.

Administrative or Staff Report

This ordinance appropriates $12,000 of U. S. Department of Agriculture Southeast Alaska Economic Relief Funds (SAEF) for a grant to the Perseverance Theatre. This Challenge Grant from the CBJ has been used to leverage new and ongoing funds during the Theatre’s "Meet the Challenge Campaign".

The Assembly Finance Committee, at its meeting of May 26, 1999 approved this action. SAEF funds were considered an appropriate source, recognizing that Perseverance Theatre contributes to Juneau’s economy and that these funds would help preserve jobs at the theatre.

A copy of a final report from Perseverance Theatre listing new support, which resulted from the Challenge Campaign and the Finance Committee minutes, can be found in your packet.

I recommend that this ordinance be adopted.

Public Hearing

Assembly Action

3. Ordinance No. 98-17 (AO)

An Ordinance Appropriating to the Manager the Sum of $24,400 for Additional Environmental Assessment Work for the Runway Safety Area Project at the Juneau International Airport. Such Funds Provided by the Federal Aviation Administration. Presented by the Manager.

Administrative or Staff Report

This ordinance appropriates $24,400 from the Federal Aviation Administration (FAA) as partial payment for the environmental assessment for the runway safety area and associated projects at the Juneau International Airport.

The safety area is the next major project the airport will undertake. The project involves expanding the runway safety area by about 1,700 feet in length and 150 feet in width. The FAA is requesting that the safety area project include a medium intensity approach lighting system for Runway 26. However, before the project can proceed, an environmental assessment has to be completed. The FAA will pay for the increased cost of the assessment for inclusion of this light system.

A copy of the FAA contract can be found in your packet.

I recommend that this ordinance be adopted.

Public Hearing

Assembly Action

VIII. UNFINISHED BUSINESS

IX. NEW BUSINESS

1. Liquor License Protests:

a) Administrative Hearing for Protest of the Bergmann & Grubstake House Two-Year Liquor License Renewal

On Monday, June 7, 1999 the Assembly Human Resources Committee considered the two-year liquor license renewal application for the Bergmann & Grubstake House. The HRC recommended the Assembly protest the renewal of this license application due to delinquent taxes owed the CBJ. These are set out in the June 8, 1999 letter from the Municipal Clerk to Ms. Marguerite Scott, owner and corporate officer of the Bergmann & Grubstake House beverage dispensary liquor license. A copy of the certified letter is included in the packet. As of the preparation of this packet, the total amount of delinquent taxes owed the CBJ is $6,339.81.

The CBJ Code requires the Assembly now hold an "abbreviated informal hearing" on the renewal application. At the conclusion of the hearing, the Assembly should make a decision on whether to protest the application. Your packet contains a memorandum from the Attorney describing these procedures.

The applicant has contacted the CBJ and indicated full payment of the delinquent taxes would be made on June 17th. If full payment is received, the Finance Department will recommend withdrawing the protest.

I concur with the Assembly Human Resources Committee’s recommendation to the Assembly to protest the Bergmann & Grubstake House liquor license two-year renewal application.

b) Administrative Hearing for Protest of the Sandbar, Inc. Two-Year Liquor License Renewal

On Monday June 7, 1999 the Assembly Human Resources Committee considered the two-year liquor license renewal application for the Sandbar, Inc. The HRC recommended the Assembly protest the renewal of this license application due to delinquent taxes owed the CBJ. These are set out in the June 8, 1999 letter from the Municipal Clerk to Mr. Lloyd and Mrs. Gail Niemi and Ms. Karen Brookshire, owners and corporate officers of the Sandbar, Inc. beverage dispensary liquor license. A copy of the certified letter is included in the packet. As of the preparation of this packet, the total amount of delinquent taxes owed the CBJ is $2,047.01.

Because a committee of the Assembly has recommended that the Assembly protest renewal of the license, the CBJ Code requires that the Assembly now hold an "abbreviated informal hearing" on the renewal application. At the conclusion of the hearing, the Assembly should make a decision on whether to protest the application. Your packet contains a memorandum from the Attorney describing these procedures.

On June 17th full payment of delinquent taxes was received.

Because all taxes have been paid, I recommend that the Assembly waive its right to protest the Sandbar, Inc. liquor license two-year renewal application.

X. ADMINISTRATIVE REPORTS ON NON-AGENDA ITEMS

    1. Manager’s Report – Action Items:
    2. Manager’s Report – Information Items:
    3. 1. Status Report: Commercial Passenger Vehicle Regulations

    4. Attorney’s Report:

XI. MAYOR’S REPORT ON NON-AGENDA ITEMS

    1. Revised Pending Items
    2. Unappropriated General Fund Unreserved Fund Balance
    3. Assembly Contingency Fund Balance

XII. COMMITTEE REPORTS ON NON-AGENDA ITEMS

    1. Committee Reports:
      1. Committee of the Whole
      2. Finance Committee

3. Human Resources Committee

      1. 1% for Art Panel – H&SS Salmon Creek Building
      2. Commission on Aging
      3. Airport Board
      4. Bidding Review Board
      5. Docks and Harbors
      6. Eaglecrest Ski Area Board of Directors
      7. Fisheries Development Committee
      8. Historic Resources Advisory Committee
      9. Human Rights Commission
      10. International Relations Advisory Committee
      11. Juneau Women’s Council

4. Lands and Resources Committee

5. Public Works and Facilities Committee

6. Assembly Strategic Policy Committee

B. Board Liaison Reports

XIII. ASSEMBLY COMMENTS AND QUESTIONS

XIV. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed 5 minutes per person or 20 minutes total, whichever is less).

XV. ADJOURNMENT

Note: Agenda packets are available for review at the Juneau Public Library and the Douglas Public Library.

ADA Accommodations Available Upon Request: Please contact the Clerk’s Office 48 hours prior to any meeting so arrangements can be made to have a sign language interpreter present or an audiotape containing the Assembly’s agenda made available. The Clerk’s Office telephone number is 586-5278, TDD 586-5351, e-mail: Marian_Miller@mail.ci.juneau.ak.us.