AGENDA/MANAGER’S REPORT

THE CITYAND BOROUGH OF JUNEAU, ALASKA

Monday, August 2, 1999 – 7:00 PM

Assembly Chambers – Municipal Building

Meeting No. 99-23

Submitted by: _____________________________

Donna B. Pierce

City & Borough Deputy Manager


  1. FLAG SALUTE
  2. ROLL CALL
  3. APPROVAL OF MINUTES
  4. 1. 04/28/99 – Special Meeting No. 99-14

    2. 07/12/99 – Regular Meeting No. 99-21

    SPECIAL ORDER OF BUSINESS

    1. Report from the U. S. Coast Guard

    2. Y2K Status Report – Charlie Northrip, Chair

  5. MANAGER’S REPORT FOR AGENDA CHANGES
  6. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed a total of 20 minutes nor more than 5 minutes for any individual).
  7. CONSENT AGENDA

The Consent Agenda includes routine items of business, which may not require separate discussion. When the Mayor calls for public comment on the Consent Agenda, you may raise your hand and the Mayor will recognize you asking which item(s) you wish to have removed from the Consent Agenda for separate discussion and action. Following the removal of any item from the Consent Agenda, the Assembly votes on the remaining items in one motion. (Ordinances for introduction generally may not be removed from the Consent Agenda.)

All items that are removed from the Consent Agenda will follow the format of: Administrative or Committee Report, Public Hearing/Participation and Assembly Action.

    1. Ordinances for Introduction:

1. Ordinance No. 99–27

An Ordinance Amending Title 69 to Add A Chapter Establishing a Ship Passenger Fee. Presented by the Manager.

This ordinance is based on the initiative circulated by the Citizens' Committee for Cruiseship Passenger Fees, then certified by the clerk and forwarded to the Assembly. As noted in the Attorney's July 21st memo, the Charter limits the Assembly's ability to make changes in the ordinance.

This draft contains two minor changes. CBJ 69.05.010(b) has been edited to use "or" rather than "and" as the conjunctive before the last term in the series of subsections. The edit is appropriate because the series is alternative, not additive.

Also the term "master" has been substituted for "captain" in CBJ 69.05.020. The ordinance applies to merchant mariners only, so the more precise term is preferred.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

2. Ordinance No. 99-28

An Ordinance of the City and Borough of Juneau, Alaska, Authorizing the City and Borough to Issue General Obligation Bonds in the Principal Amount of Not to Exceed $63,300,000 to Finance Renovations to Juneau-Douglas High School and the Construction of a New High School, and Providing for the Submission to the Qualified Voters of the City and Borough at the Election to Be Held Therein on October 5, 1999, of the Proposition as to Whether or Not the City and Borough Should Incur Such Indebtedness and Issue Such Bonds for Such Purposes. Presented by the Manager.

Approval of this ordinance will authorize placing before the voter, on the October 5, 1999, ballot, the question of issuing $63,300,000 in general obligation bond debt. $50,300,000 of the funds will be used to pay for the cost of design and construction of a new high school in the Dimond Community Complex and $13,000,000 for the design and construction of interior and exterior renovations and site improvements to Juneau-Douglas High School.

The Assembly reviewed the School District’s construction and bonding request at a joint Committee of the Whole and School Board meeting on June 23, 1999. The Committee approved the motion to place this ordinance before the Assembly. The ballot question includes the provisions to issue $3,000,000 in bonds to begin the planning, programming and design work for both projects and site preparation work at the downtown campus, including demolition of Alaska Marine Highway Systems building. The remaining $60,300,000 would only be issued if the bonds qualify for 50% or higher reimbursement under the State’s School Construction Bond Debt Reimbursement Program.

We are projecting that the issuance of the initial $3,000,000 in bonds would result in $298,900 of additional debt service annually for 15 years. In FY01 this would increase in the average areawide mill levy by .14 mills or $14 in additional tax levies per $100,000 in assessed value. We are projecting that the issuance of the remaining $60,300,000 in bonds for a period of 15 years, would result in a total annual debt service increase, including the initial $3,000,000, of $6,306,000. At minimum $2,515,600 of the debt service would qualify for reimbursement under the State’s School Construction Bond Debt Reimbursement Program. This net debt service increase of $3,790,700 would result in an increase in the average areawide mill levy of 1.6 mils or $160 in tax per $100,000 in assessed value. The School District is estimating that $50,502,787 or 79.8% of the total bond issue will qualify under the State’s School Construction Bond Debt Reimbursement Program. Annual maintenance and operating costs of the new high school are estimated to be $1,668,000.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

3. Ordinance No. 99-17(C)

An Ordinance Appropriating To The Manager The Sum Of $510,515 For The Following Capital Projects: Americans With Disabilities Act Compliance, Underground Fuel Storage Tanks, Essential Building Repairs And Deferred Building Maintenance. Such Funds Provided By The Alaska Department Of Administration. Presented by the Manager.

This ordinance appropriates the four grants awarded under the FY00 Alaska Department of Administration (DOA) Municipal Capital Project Matching Grant Program. The local share for all projects was provided by the FY00 Budget Ordinance 99-17, as prioritized by Resolution Serial No. 1995, at levels equal to or greater than the State’s requirement.

1. PROJECT TITLE: Americans with Disabilities Act Compliance

Funding will be used to bring City and Borough of Juneau (CBJ) facilities, buildings and transit vehicles into compliance with the Americans with Disabilities Act. Specific projects are recommended annually by the CBJ Accessibility Task Force.

STATE FUNDING REQUEST: $35,000
LOCAL MATCH: 15,000
TOTAL PROJECT: $50,000

2. PROJECT TITLE: Underground Fuel Storage Tanks

Funding will be used to continue the CBJ on-going effort to repair or replace underground fuel storage tanks at CBJ facilities and buildings. The work is necessary to bring CBJ facilities and buildings into compliance with Alaska Department of Environmental Conservation and U.S. Environmental Protection Agency regulations.

STATE FUNDING REQUEST: $140,000
LOCAL MATCH: 60,000
TOTAL PROJECT: $200,000

3. PROJECT TITLE: Essential Building Repairs

Funding will be used to continue with essential building repairs of City owned facilities. The primary purpose of these building repairs is to avoid more serious problems, which could occur if current situations are not immediately addressed.

STATE FUNDING REQUEST: $171,500
LOCAL MATCH: 75,500
TOTAL PROJECT: $247,000

4. PROJECT TITLE: Deferred Building Maintenance

Funding will be used to continue elimination of the backlog of major deferred building repair and maintenance projects of City owned facilities. The program goal is to eliminate all deferred maintenance projects within 8 years and to then address all building maintenance projects on an on-going schedule as part of the Essential Building Repairs Program. Projects with life/safety impacts are prioritized at the highest level. Second tier priority encompasses projects that would create further damage to a facility if not corrected soon.

STATE FUNDING REQUEST: $164,015
LOCAL MATCH: 484,452
TOTAL PROJECT: $648,467

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

4. Ordinance No. 99-17 (D)

An Ordinance Appropriating to the Manager the Sum of $472,500 for Acquisition of Tidelands Which Allowed Development of the Intermediate Vessel Float, the Columbia Lot and Extension of the Ferry Dock Wharf. Such Funds Provided by the Port Fund Unreserved Fund Balance. Presented by the Manager.

This ordinance appropriates $472,000 in Port Fund Unreserved Fund Balance to compensate the Lands Fund for value of filled and unfilled tidelands which allowed the development of the Intermediate Vessel Float, the Columbia Lot and the extension to the Ferry Dock Wharf. This payment is made per CBJ Code that requires an Enterprise Fund to compensate the Lands Fund for land from which the Enterprise Fund receives a material benefit. Using Port dues for this purpose is consistent with the language contained in Section 85.02.105 Port Dues of the Waters and Harbors Ordinance.

At their regular meeting of June 24, 1999, the Docks and Harbors Board requested appropriation of the funds to compensate the Lands Fund. A copy of the minutes from the Board meeting can be found in your packets.

After this ordinance is adopted, the Port Fund Unreserved Fund Balance is projected to be $1,364,400.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

5. Ordinance No. 99-17 (E)

An Ordinance Appropriating to the Manager the Sum of $200,000 for the Juneau Douglas Wastewater Treatment Plant Incinerator Building Roof Repairs. Such Funds Provided by the Sewer fund Retained Earnings. Presented by the Manager.

This ordinance appropriates $200,000 of Sewer Fund Retained Earnings for roof repairs to the Juneau Douglas Wastewater Treatment Plant Incinerator Building. The repairs are needed to fix extensive corrosive deterioration to the roof panels. The manufacturer indicated that an unsafe condition exists and that walking on certain areas of the roof should be avoided without further precautions being taken.

Seepage of caustic materials has entered through openings in the upper panel skin as evidenced by visible staining on the surface of the interior ceiling. Some corrosion is also evident at the exterior of the building where rain water drips from the roof surfaces and onto the vertical wall panels. The facility runs on a nearly non-stop, year round basis in an effort to keep up with the volume of sludge that is generated.

To correct the problem, emergency repairs will be made to the roof by applying a second cover of stainless steel panels to the entire roof.

An Engineering Department Memorandum gives a detailed explanation of the Incinerator Building Roof Repair project and is included in your packet.

After this ordinance is adopted, the balance in the Sewer Fund Retained Earnings is projected to be $786,000 as of June 30, 2000.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

6. Ordinance No. 99-17 (F)

An Ordinance De-Appropriating The Sum Of $8,000 From The New High School/Dimond Park Planning Project. Such Funds Provided By The New High School/Dimond Park Project General Revenue. Presented by the Manager.

This ordinance deappropriates $8,000 from the New High School/Dimond Park Planning project and restricts the funds for voter information pamphlets for the October 1999 ballot.

A companion ordinance, No. 99-17(G) appropriates $8,000 to be used specifically for the voter information pamphlets. The deappropriation/appropriation process is necessary to comply with APOC requirements to specifically identify the source of funds.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

7. Ordinance No. 99-17 (G)

An Ordinance Appropriating To The Manager The Sum Of $8,000 For Publication Of Voter Information Pamphlets. Such Funds Provided By The New High School/Dimond Park Project General Revenue. Presented by the Manager.

This ordinance appropriates $8,000 for the preparation of voter information pamphlets for the October 1999 ballot. This ordinance is a companion to Ordinance 99-17(F).

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

B. Resolutions:

C. Transfer Requests:

D. Bid Awards:

1. Contract E99-166: Juneau-Douglas W/W Treatment Plant UV Disinfection

Bids were opened on the subject project on July 23, 1999. The bid protest period expired at 4:30pm on July 26, 1999. Results of the bid opening are as follows:

RESPONSIVE

TOTAL BID

North Pacific Steel Erectors, Inc.

$1,096,934.62

Alaska Mechanical, Inc.

$1,131,000.00

Engineer’s Estimate

$1,061,310.00

This project consists of demolishing portions of an existing chlorine disinfection systems; installation of a new ultraviolet light disinfection system; electrical, including an emergency generator; construction of a new pre-engineered metal building, and miscellaneous related work at the Juneau- Douglas Wastewater Treatment Plan in Juneau, Alaska.

Funding Source: FY99 Sewer Funds

Total Project Funds: $1,780,000.00

I recommend award of this project to North Pacific Steel Erectors, Inc. in the amount bid, for a total award of $1,096,934.62.

2. Contract E99-411: CBJ Underground Storage Tank Renovations

Bids were opened on the subject project on July 23, 1999. The bid protest period expired at 4:30pm on July 26, 1999. Results of the bid opening are as follows:

RESPONSIVE

TOTAL BID

Channel Construction, Inc.

$60,875.00

Architect/Engineer’s Estimate

$61,000.00

This project consists of removal of an existing underground oil tank at the Juneau-Douglas W/W Treatment Plant and installation of a new above-grade tank; removal of four underground fuel tanks and appurtenances at Glacier Valley Fire Station; testing and possible remediation for contaminated soils, excavation, backfill, asphalt concrete paving, and miscellaneous related work.

I recommend award of this project to Channel Construction, Inc. in the amount bid, for a total award of $60,875.00.

3. Contract E99-485: Calhoun Avenue Bridge Waterline Reconstruction

Bids were opened on the subject project on July 22, 1999. The bid protest period expired at 4:30pm on July 23, 1999. Results of the bid opening are as follows:

RESPONSIVE

TOTAL BID

Arete Construction

$128,795.00

Channel Construction, Inc.

$147,752.00

Miller Construction

$164,022.50

Engineer’s Estimate

$161,000.00

This project consists of removal of approximately 190 linear feet of waterline and replacement with approximately 40 linear feet of above ground, insulated wateline at the Calhoun Avenue bridge and miscellaneous related work. The project also consists of removal and replacement of approximately 280 linear feet of waterline on West Eighth Street and miscellaneous related work.

I recommend award of this project to Arete Construction in the amount bid, for a total award of $128,795.00.

E. Liquor Licenses

1. New license for: Malt Beverage & Wine Wholesale K&L Beverage Company LLC; Mark B. Levine - Chairman, Daniel B. Levine - President, Charles Merinoff - Secretary, Charles Andrews - Treasurer; d/b/a K&L Beverage Company LLC; 1759 Anka St.; Mail: PO Box 9300 Renton, WA 98057-9300

The Finance, Fire, Police and Community Development departments have reviewed the applications and indicated no objections. The Human Resources Committee will meet at 6:30p.m. on Monday, August 2, 1999. Their report will be presented as a red folder item.

I recommend that the Assembly adopt the Human Resources Committee recommendation as reported.

  1. ORDINANCES FOR PUBLIC HEARING
  2. 1. Ordinance No. 99-17 (B)

    An Ordinance Appropriating To The Manager The Sum Of $48,500 For Repairs To The One Mile Portion Of The Perseverance Trail Between The Mt. Juneau Trailhead And The Granite Creek Trailhead. Such Funds Provided By The Alaska Department Of Natural Resources, Division Of Parks And Outdoor Recreation. Presented by the Manager.

    Administrative or Staff Report

    This ordinance appropriates a $48,500 grant from the Alaska Department of Natural Resources, Division of Parks and Outdoor Recreation, for repairs to the Perseverance Trail. The specific section of trail to be fixed is the approximate 1 mile section between the Mt. Juneau trailhead and the Granite Creek trailhead. The repairs include replacing the missing 70’ bridge over Granite Creek, stabilizing the abutments of several other bridges, installing culverts and drainage ditches to prevent further erosion, replacing much of the gravel tread where it has been eroded and maintaining the handrails on the existing bridges. Trail Mix, Inc will do the work.

    The Agreement between the City and the State of Alaska provides that the City accepts the responsibility for all future repair and maintenance of this section of the Perseverance Trail.

    Copies of the Agreement between the City and the State, and the Trail Mix, Inc. proposal and budget to repair the trail are included in your packet.

    I recommend that this ordinance be adopted.

    Public Hearing

    Assembly Action

  3. UNFINISHED BUSINESS
  4. NEW BUSINESS
  5. ADMINISTRATIVE REPORTS ON NON-AGENDA ITEMS

    1. Manager’s Report – Action Items:
    2. Manager’s Report – Information Items:
    3. 1. Manager’s Quarterly Report: April – June, 1999

      2. Assembly Goals – Update

      a. Perseverance Trail

      b. Alaska Marine Highway System Building

    4. Attorney’s Report:

  1. MAYOR’S REPORT ON NON-AGENDA ITEMS

    1. Revised Pending Items
    2. Unappropriated General Fund Unreserved Fund Balance
    3. Assembly Contingency Fund Balance

  1. COMMITTEE REPORTS ON NON-AGENDA ITEMS
    1. Committee Reports:
1. Committee of the Whole
2. Finance Committee
3. Human Resources Committee

a. Bartlett Regional Hospital (member of the public)
b. Douglas Service Area Advisory Board
c. Human Rights Commission
d. Sales Tax Board of Appeals
e. Juneau Women's Council

4. Lands and Resources Committee
5. Public Works and Facilities Committee
6. Assembly Strategic Policy Committee

B.  Board Liaison Reports

  1. ASSEMBLY COMMENTS AND QUESTIONS
  2. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed 5 minutes per person or 20 minutes total, whichever is less).
  3. ADJOURNMENT

Note: Agenda packets are available for review at the Juneau Municipal Libraries.

ADA Accommodations Available Upon Request: Please contact the Clerk’s Office 48 hours prior to any meeting so arrangements can be made to have a sign language interpreter present or an audiotape containing the Assembly’s agenda made available. The Clerk’s Office telephone number is 586-5278, TDD 586-5351, e-mail: Marian_Miller@mail.ci.juneau.ak.us.