AGENDA/MANAGER’S REPORT

THE CITYAND BOROUGH OF JUNEAU, ALASKA

Monday, August 16, 1999 – 7:00 PM

Assembly Chambers – Municipal Building

Meeting No. 99-24

Submitted by: _____________________________

David R. Palmer

City & Borough Manager

  1. FLAG SALUTE
  2. ROLL CALL
  3. APPROVAL OF MINUTES
  4. 06/21/99 – Regular Meeting No. 99-20

    SPECIAL ORDER OF BUSINESS

  5. MANAGER’S REPORT FOR AGENDA CHANGES
  6. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed a total of 20 minutes nor more than 5 minutes for any individual).
  7. CONSENT AGENDA

The Consent Agenda includes routine items of business, which may not require separate discussion. When the Mayor calls for public comment on the Consent Agenda, you may raise your hand and the Mayor will recognize you asking which item(s) you wish to have removed from the Consent Agenda for separate discussion and action. Following the removal of any item from the Consent Agenda, the Assembly votes on the remaining items in one motion. (Ordinances for introduction generally may not be removed from the Consent Agenda.)

All items that are removed from the Consent Agenda will follow the format of: Administrative or Committee Report, Public Hearing/Participation and Assembly Action.

    1. Ordinances for Introduction:

1. Ordinance No. 99-30

An Ordinance Amending the Health and Sanitation Code to Regulate the Storage and Disposal of Appliances Capable of Entrapping Children. Presented by the Manager.

The CBJ litter code does not presently address the issue of home appliances which can entrap children. Juneau has been lucky to avoid the horrifying accidents that are possible when children play hide and seek in appliances, particularly older ones with locking doors. The litter enforcement officers report that there are several such accidents waiting to happen in yards throughout the area. This ordinance provides the tools necessary to deal with the situation.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

2. Ordinance No. 99-17 (H)

An Ordinance Appropriating to the Manager the Sum of $248,000 for Replacement of Snow Removal Equipment at the Juneau International Airport. Such Funds, $240,000, Provided by the Federal Aviation Administration, and $8,000 by the Alaska Department of Transportation and Public Facilities. Presented by the Manager.

This ordinance will appropriate $248,000 for replacement of snow removal equipment at the Juneau International Airport. The funding sources for the equipment purchase are the Federal Aviation Administration (FAA) Airport Improvement Program (AIP) ($240,000 or 93.75% of total project cost and the Alaska Department of Transportation and Public Facilities (DOTPF) ($8,000 or 3.125% of total project cost). The City is required to provide local matching funds consisting of Passenger Facility Charge Revenues (PFC) ($8,000 or 3.125% of total project cost). The local match will be transferred into the project by Transfer Request at the meeting of September 13, 1999.

Currently, two graders are used for snow removal operations at the airport. The older of the two graders is 16 years old and is in serious need of repair to keep it operational. Because of the age, it is oftentimes difficult to find replacement parts. This grader is needed for clearing snow around the runway and taxiway lights and other tight areas where other equipment cannot easily work. The purchase of the new replacement grader will greatly improve reliability and efficiency while reducing maintenance costs for labor and spare parts.

The Airport Board approved this action at its regular board meeting of August 11, 1999. Copies of the minutes are enclosed in the packet. A copy of the grant agreement from the FAA is also included in the packet.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

3. Ordinance No. 99-17 (I)

An Ordinance Appropriating to the Manager the Sum of $148,412 for North Terminal Access Rehabilitation at the Juneau International Airport. Such Funds, $143,625, Provided by the Federal Aviation Administration, and, $4,787 by the Alaska Department of Transportation and Public Facilities. Presented by the Manager.

This ordinance appropriates $148,412 in additional grant funds for the North Terminal Access Rehabilitation at the Juneau International Airport. The bulk of the project consists of removing and replacing the canopy outside the terminal. Costs for the rehabilitation project were initially estimated at $160,000 and FAA Grant AIP 24 was made based on the initial estimate. AIP 24 also included budget for a security access control system at the Airport.

Later, it was determined that the terminal access rehabilitation project estimate was too low, so the FAA has provided additional funding for the project through a new grant, AIP28. The total project cost is now estimated to be $288,000; FAA will provide $270,000 (93.75% of project cost) and the Alaska Department of Transportation and Public Facilities (DOTPF) will provide $9,000 (3.125% of project cost). The City is required to provide local matching funds ($9,000, or 3.125% of project cost) consisting of General Sales Tax revenues ($4,213) and Passenger Facility Charge revenues ($4,788).

FAA grant AIP24 will now fund only the security system. The excess City match ($4,213) in the original project and passenger facility charge revenues ($4,788) will be transferred to the new terminal access rehabilitation project by a Transfer Request at the meeting of September 13,1999.

A summary of the budget re-alignment accomplished by this appropriating ordinance is shown in the table below:

ADJUSTMENTS TO FAA/DOTPF GRANTS

Grant

Original Grant Budget

Increase (Decrease)

Revised Grant Budget

FAA – AIP24

$196,875

$(126,375)

$70,500

DOTPF Match

6,563

(4,213)

2,350

FAA – AIP28

- 0 -

270,000

270,000

DOTPF Match

- 0 -

9,000

9,000

Total

$203,438

$148,412

$351,850

The Airport Board approved this action at its regular board meeting of August 11, 1999. Copies of the minutes are enclosed in the packet. A copy of the grant agreement from the FAA is also enclosed in the packet.

I recommend that this ordinance be introduced and set for public hearing at the next regular meeting.

B. Resolutions:

1. Resolution No. 2002

A Resolution Accepting the Fiscal Year 2000 Municipal Capital Matching Grants. Presented by the Manager.

This resolution complies with an Alaska Department of Administration requirement that Municipal Capital Matching Grant recipients officially state their intent to contribute a local share to the project. The CBJ has been awarded four grants under this program in the amount of $510,515, with the CBJ providing a match of $635,000.

Ordinance 99-17(C), introduced at the August 2nd meeting and scheduled for public hearing on tonight's agenda, will appropriate the grant funds. The manager's report for that ordinance describes the projects funded by the grants.

This resolution, although a companion of Ordinance 99-17(C), does not require an Economic Impact (EI) note; please refer to the EI attached to Ordinance 99-17(C) for financial information.

I recommend that this resolution be adopted.

C. Transfer Requests:

1. Transfer No. T-669: Transfers $125,000 in FY00 Temporary 1% Sales Tax from Douglas Harbor Moorage and Upland Parking Expansion into Adair/Kennedy Park Improvements ($60,000) and the Savikko Park Field Resurfacing ($65,000).

This transfer request moves $125,000 in FY00 Temporary 1% Sales Tax from the Douglas Harbor Moorage and Upland Parking Expansion project to the Adair/Kennedy Park Improvements project ($60,000) and the Savikko Park Field Resurfacing project ($65,000). This is a housekeeping item to bring the project budgets into alignment with FY00 project schedules.

After the transfer is approved, the fund available balances, budgets, and status for the projects will be as follows:

Transfer Status
Project Number
Project Name
Unobligated
Funds Available
Prior to Transfer
Unobligated
Funds Available 
After Transfer
Total Project Funds
Available
After Transfer
Status
Transferred from:
Adair/Kennedy Park
Improvements
$819,816 $879,816 $880,000 Ongoing
Transferred to:
Savikko Park
Filed Resurfacing
$55,077 $120,077 $250,000 Ongoing

I recommend that this transfer be approved.

2. Transfer No. T-670: Transfers $77,000 From Airport Revolving Capital Reserve Account; $55,000 into Runway Safety Area Environmental Assessment and $25,000 into Wetlands Fill for Jordan Creek Dredge Pond.

This transfer request moves $77,000 in Passenger Facility Charge (PFC) revenue from the Airport Revolving Capital Reserve Account to the Runway Safety Area Environmental Assessment project ($52,000) and the Wetlands Fill for Jordan Creek Dredge Pond project ($25,000).

A part of the Environmental Assessment of the Runway Safety Areas is a study of the wildlife that would be potentially impacted by the safety area project. This study will cost $52,000, but will be reimbursed by grant from the FAA.

The Airport has recently received a permit from the U. S. Corps of Engineers for the Wetland Fill for Jordan Creek Dredge Pond project after satisfying mitigation requirements. Now, certain work has to be accomplished on the project during August, 1999 so that salmon migrating up Jordan Creek will not be impacted. This work is estimated to cost $25,000 and will include culvert installation, closing the gap in the dike, raising the east end dike and trapping and removing the fish. Once this initial work is accomplished, the project will be completed when further funding becomes available. It is estimated that the entire project will cost $1,500,000. Estimated completion date for this project is August 31, 2006.

The Airport Board, at its meetings of April 14, and August 11, 1999, approved these actions. A copy of the Board Meeting Minutes can be found in your packet.

After the transfer is approved, the fund available balances, budgets, and status for the projects will be as follows:

Transfer Status
Project Number
Project Name
Unobligated
Funds Available
Prior to Transfer
Unobligated
Funds Available
After Transfer
Total Project Funds
Available
After Transfer
Status
Transferred from:
A345-33/
Airport Revolving Capital Reserve
Account
$277,364 $200,364 $200,364 Ongoing
Transferred to:
A345-39/
Runway Safety Area
Environmental
Assessment
$4,463 $56,463 $266,880 Ongoing
A345-40/
Wetlands Fill for
Jordan Creek Dredge
Pond
$ -0- $25,000 $65,000 Ongoing

I recommend that this transfer be approved.

3. Transfer No. T-671: Transfers $80,000 of 1998 - 1999 Areawide Street Sales Tax from CIP R412-65 Seward Street Asphalt Repairs to CIP R412-77 Last Chance Basin Erosion Control

This transfer request moves $80,000 in FY99 Areawide Street Sales Tax from the Seward Street Asphalt Repairs project to the Last Chance Basin Erosion Control project.

Two areas in the Last Chance Basin need emergency repairs. Earlier this summer it was noticed that Gold Creek has begun to erode the road embankment of Basin Road above the steel bridge. There has also been continuing erosion near the Last Chance Mining Museum, located at the end of Basin Road. Kvaerner Environmental has offered to donate their services to place armor rock to protect the area by the Last Chance Mining Museum if the City provides the rock. The City will have to secure a contractor to place armor rock, or other embankment protection materials, along Basin Road.

Construction of the Seward Street Asphalt Repair project will be deferred pending receipt of additional funding from next year’s street sales tax. The remaining funds in the Seward Street project will be used for design.

After the transfer is approved, the fund available balances, budgets, and status for the projects will be as follows:

Transfer Status
Project Number
Project Name
Unobligated
Funds Available
Prior to Transfer
Unobligated
Funds Available
After Transfer
Total Project Funds
Available
After Transfer
Status
Transferred from:
R412-65/
Seward Street Asphalt Repairs
$100,000 $20,000 $20,000 New Project
Transferred to:
A412-77/
Last Chance Basin
Erosion Control
$ -0- $80,000 $80,000 New Project

I recommend that this transfer be approved.

D. Bid Awards:

1. Contract No. MR00-090: Sole Source - J/D Incinerator Building Roof Repairs

Project work consists of the removal and replacement of approximately 750 square feet of a deteriorating "panel of roofing" system. Then the entire roof area (4,000 square feet) will be coated with an asphalt emulsion (to neutralize any further acid degradation) and overlaid with 20 gage stainless (316) steel roofing pans. Price includes all flashing and a gutter collection system at the south edge of the roof.

Modification (Waiver) Request No. MR00-090 is attached to provide explanation of the need for waiving the formal bid process to complete the essential repairs to the J/D Incinerator Building roof.

I recommend award of this project to Kenco Construction with a sole source bid for a total award of $135,000.

  1. ORDINANCES FOR PUBLIC HEARING
  2. 1. Ordinance No. 99-28

    An Ordinance of the City and Borough of Juneau, Alaska, Authorizing the City and Borough to Issue General Obligation Bonds in the Principal Amount of Not to Exceed $63,300,000 to Finance Renovations to Juneau-Douglas High School and the Construction of a New High School, and Providing for the Submission to the Qualified Voters of the City and Borough at the Election to Be Held Therein on October 5, 1999, of the Proposition as to Whether or Not the City and Borough Should Incur Such Indebtedness and Issue Such Bonds for Such Purposes. Presented by the Manager.

    Administrative or Staff Report

    Approval of this ordinance will authorize placing before the voter, on the October 5, 1999, ballot, the question of issuing $63,300,000 in general obligation bond debt. $50,300,000 of the funds will be used to pay for the cost of design and construction of a new high school in the Dimond Community Complex and $13,000,000 for the design and construction of interior and exterior renovations and site improvements to Juneau-Douglas High School.

    The Assembly reviewed the School District’s construction and bonding request at a joint Committee of the Whole and School Board meeting on June 23, 1999. The Committee approved the motion to place this ordinance before the Assembly. The ballot question includes the provisions to issue $3,000,000 in bonds to begin the planning, programming and design work for both projects and site preparation work at the downtown campus, including demolition of Alaska Marine Highway Systems building. The remaining $60,300,000 would only be issued if the bonds qualify for 50% or higher reimbursement under the State’s School Construction Bond Debt Reimbursement Program.

    We are projecting that the issuance of the initial $3,000,000 in bonds would result in $298,900 of additional debt service annually for 15 years. In FY01 this would increase in the average areawide mill levy by .14 mills or $14 in additional tax levies per $100,000 in assessed value. We are projecting that the issuance of the remaining $60,300,000 in bonds for a period of 15 years, would result in a total annual debt service increase, including the initial $3,000,000, of $6,306,300. At minimum $2,515,600 of the debt service would qualify for reimbursement under the State’s School Construction Bond Debt Reimbursement Program. This net debt service increase of $3,790,700 would result in an increase in the average areawide mill levy of 1.6 mils or $160 in tax per $100,000 in assessed value. The School District is estimating that $50,502,787 or 79.8% of the total bond issue will qualify under the State’s School Construction Bond Debt Reimbursement Program. Annual maintenance and operating costs of the new high school are estimated to be $1,668,000.

    In your packet is 99-28am which reduces the cost of the new high school to $49.9 million and changes other numbers in the ordinance correspondingly. This amended version was requested by Assembly member Garrett when ordinance 99-28 was introduced.

    Also in your packet is a draft of a Memorandum of Agreement between the Superintendent of Schools and the City Manager, which transfers the Juneau-Douglas High School auditorium from the building inventory of the school district to the general government. The agreement has the net financial effect of increasing allowable reimbursements from the state on the debt service for the new high school by a minimum of $2,648,594. A detailed memorandum from the school district's business manager is included. The Superintendent and I agree on the terms and conditions in the draft memorandum. The state reimbursement amounts in the bond ordinance assume this transfer.

    I recommend that this ordinance be adopted.

    Public Hearing

    Assembly Action

    2. Ordinance No. 99-17(C)

    An Ordinance Appropriating To The Manager The Sum Of $510,515 For The Following Capital Projects: Americans With Disabilities Act Compliance, Underground Fuel Storage Tanks, Essential Building Repairs And Deferred Building Maintenance. Such Funds Provided By The Alaska Department Of Administration. Presented by the Manager.

    Administrative or Staff Report

    This ordinance appropriates the four grants awarded under the FY00 Alaska Department of Administration (DOA) Municipal Capital Project Matching Grant Program. The local share for all projects was provided by the FY00 Budget Ordinance 99-17, as prioritized by Resolution Serial No. 1995, at levels equal to or greater than the State’s requirement.

    1. PROJECT TITLE: Americans with Disabilities Act Compliance

    Funding will be used to bring City and Borough of Juneau (CBJ) facilities, buildings and transit vehicles into compliance with the Americans with Disabilities Act. Specific projects are recommended annually by the CBJ Accessibility Task Force.


    STATE FUNDING REQUEST: $35,000
    LOCAL MATCH: 15,000
    TOTAL PROJECT: $50,000

    2. PROJECT TITLE: Underground Fuel Storage Tanks

    Funding will be used to continue the CBJ on-going effort to repair or replace underground fuel storage tanks at CBJ facilities and buildings. The work is necessary to bring CBJ facilities and buildings into compliance with Alaska Department of Environmental Conservation and U.S. Environmental Protection Agency regulations.

    STATE FUNDING REQUEST: $140,000
    LOCAL MATCH: 60,000
    TOTAL PROJECT: $200,000

    3. PROJECT TITLE: Essential Building Repairs

    Funding will be used to continue with essential building repairs of City owned facilities. The primary purpose of these building repairs is to avoid more serious problems, which could occur if current situations are not immediately addressed.

    STATE FUNDING REQUEST: $171,500
    LOCAL MATCH: 73,500
    TOTAL PROJECT: $245,000

    4. PROJECT TITLE: Deferred Building Maintenance

    Funding will be used to continue elimination of the backlog of major deferred building repair and maintenance projects of City owned facilities. The program goal is to eliminate all deferred maintenance projects within 8 years and to then address all building maintenance projects on an on-going schedule as part of the Essential Building Repairs Program. Projects with life/safety impacts are prioritized at the highest level. Second tier priority encompasses projects that would create further damage to a facility if not corrected soon.

    STATE FUNDING REQUEST: $164,015
    LOCAL MATCH: 486,500
    TOTAL PROJECT: $650,515

    I recommend that this ordinance be adopted.

    Public Hearing

    Assembly Action

    3. Ordinance No. 99-17 (D)

    An Ordinance Appropriating to the Manager the Sum of $472,500 for Acquisition of Tidelands Which Allowed Development of the Intermediate Vessel Float, the Columbia Lot and Extension of the Ferry Dock Wharf. Such Funds Provided by the Port Fund Unreserved Fund Balance. Presented by the Manager.

    Administrative or Staff Report

    This ordinance appropriates $472,000 in Port Fund Unreserved Fund Balance to compensate the Lands Fund for value of filled and unfilled tidelands which allowed the development of the Intermediate Vessel Float, the Columbia Lot and the extension to the Ferry Dock Wharf. This payment is made per CBJ Code that requires an Enterprise Fund to compensate the Lands Fund for land from which the Enterprise Fund receives a material benefit. Using Port dues for this purpose is consistent with the language contained in Section 85.02.105 Port Dues of the Waters and Harbors Ordinance.

    At their regular meeting of June 24, 1999, the Docks and Harbors Board requested appropriation of the funds to compensate the Lands Fund. A copy of the minutes from the Board meeting can be found in your packets.

    After this ordinance is adopted, the Port Fund Unreserved Fund Balance is projected to be $1,364,400.

    I recommend that this ordinance be adopted.

    Public Hearing

    Assembly Action

    4. Ordinance No. 99-17 (E)

    An Ordinance Appropriating to the Manager the Sum of $200,000 for the Juneau Douglas Wastewater Treatment Plant Incinerator Building Roof Repairs. Such Funds Provided by the Sewer fund Retained Earnings. Presented by the Manager.

    Administrative or Staff Report

    This ordinance appropriates $200,000 of Sewer Fund Retained Earnings for roof repairs to the Juneau Douglas Wastewater Treatment Plant Incinerator Building. The repairs are needed to fix extensive corrosive deterioration to the roof panels. The manufacturer indicated that an unsafe condition exists and that walking on certain areas of the roof should be avoided without further precautions being taken.

    Seepage of caustic materials has entered through openings in the upper panel skin as evidenced by visible staining on the surface of the interior ceiling. Some corrosion is also evident at the exterior of the building where rain water drips from the roof surfaces and onto the vertical wall panels. The facility runs on a nearly non-stop, year round basis in an effort to keep up with the volume of sludge that is generated.

    To correct the problem, emergency repairs will be made to the roof by applying a second cover of stainless steel panels to the entire roof.

    An Engineering Department Memorandum gives a detailed explanation of the Incinerator Building Roof Repair project and is included in your packet. Bid award for this project is on tonight’s consent agenda.

    After this ordinance is adopted, the balance in the Sewer Fund Retained Earnings is projected to be $786,000 as of June 30, 2000.

    I recommend that this ordinance be adopted.

    Public Hearing

    Assembly Action

    5. Ordinance No. 99-17 (F)

    An Ordinance De-Appropriating The Sum Of $8,000 From The New High School/Dimond Park Planning Project. Such Funds Provided By The New High School/Dimond Park CIP S454-66. Presented by the Manager.

    Administrative or Staff Report

    This ordinance deappropriates $8,000 from the New High School/Dimond Park Planning project and restricts the funds for voter information pamphlets for the October 1999 ballot.

    A companion ordinance, No. 99-17(G) appropriates $8,000 to be used specifically for the voter information pamphlets. The deappropriation/appropriation action is necessary to comply with APOC requirements to specifically identify the source of funds.

    I recommend that this ordinance be adopted.

    Public Hearing

    Assembly Action

    6. Ordinance No. 99-17 (G)

    An Ordinance Appropriating To The Manager The Sum Of $8,000 For Publication Of Voter Information Pamphlets. Such Funds Provided By The New High School/Dimond Park CIP S454-66. Presented by the Manager.

    Administrative Report

    This ordinance appropriates $8,000 for the preparation of voter information pamphlets for the October 1999 ballot. This ordinance is a companion to Ordinance 99-17(F).

    I recommend that this ordinance be adopted.

    Public Hearing

    Assembly Action

  3. UNFINISHED BUSINESS
  4. NEW BUSINESS
  5. ADMINISTRATIVE REPORTS ON NON-AGENDA ITEMS
    1. Manager’s Report – Action Items:
    2. Manager’s Report – Information Items:
    3. 1. Parks and Recreation Regulations Amendment – Commercial Use of Trails

      The revised regulations received a 30-day public review; they were distributed to past vendors, ads were placed in the newspaper and the Parks and Recreation Advisory Committee (PRAC) held a public meeting. No one from the public attended the PRAC meeting on August 3 and only one letter of support was submitted with revisions to the regulations.

      These regulations are provided to the Assembly as an information item; if the Assembly does not object, the department will issue the regulations, which will become effective in 30 days.

      2. Candidate Nominating Petition Filing Period: August 16 – 26, 1999

    4. Attorney’s Report:

1. Quarterly Report: April – June, 1999

  1. MAYOR’S REPORT ON NON-AGENDA ITEMS

    1. Revised Pending Items
    2. Unappropriated General Fund Unreserved Fund Balance
    3. Assembly Contingency Fund Balance
  1. COMMITTEE REPORTS ON NON-AGENDA ITEMS
A. Committee Reports:

1. Committee of the Whole

2. Finance Committee

3. Human Resources Committee

4. Lands and Resources Committee

5. Public Works and Facilities Committee

B. Board Liaison Reports

  1. ASSEMBLY COMMENTS AND QUESTIONS
  2. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed 5 minutes per person or 20 minutes total, whichever is less).
  3. ADJOURNMENT

Note: Agenda packets are available for review at the Juneau Municipal Libraries.
ADA Accommodations Available Upon Request: Please contact the Clerk’s Office 48 hours prior to any meeting so arrangements can be made to have a sign language interpreter present or an audiotape containing the Assembly’s agenda made available. The Clerk’s Office telephone number is 586-5278, TDD 586-5351, e-mail: Marian_Miller@mail.ci.juneau.ak.us.