AGENDA/MANAGER’S REPORT

THE CITYAND BOROUGH OF JUNEAU, ALASKA

Monday, September 2013, 1999 – 7:00 PM

Assembly Chambers – Municipal Building

Meeting No. 99-30

Submitted by: _____________________________

David R. Palmer

City & Borough Manager

  1. FLAG SALUTE
  2. ROLL CALL
  3. APPROVAL OF MINUTES
    1. 07/26/99-Regular Meeting No. 99-22
    2. 08/17/99-Special Meeting No. 99-25
    3. 08/19/99-Special Meeting No. 99-26
    4. 08/23/99-Special Meeting No. 99-27

SPECIAL ORDER OF BUSINESS

    1. SAGA Campground Crew Proclamations
    2. Juneau Douglas High School Girls’ Fastpitch Softball Team –Proclamations
    3. Swearing in of Mel Personett, Police Chief

  1. MANAGER’S REPORT FOR AGENDA CHANGES
  2. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed a total of 20 minutes nor more than 5 minutes for any individual).
  3. CONSENT AGENDA

The Consent Agenda includes routine items of business, which may not require separate discussion. When the Mayor calls for public comment on the Consent Agenda, you may raise your hand and the Mayor will recognize you asking which item(s) you wish to have removed from the Consent Agenda for separate discussion and action. Following the removal of any item from the Consent Agenda, the Assembly votes on the remaining items in one motion. (Ordinances for introduction generally may not be removed from the Consent Agenda.)

All items that are removed from the Consent Agenda will follow the format of: Administrative or Committee Report, Public Hearing/Participation and Assembly Action.

    1. Ordinance for Introduction:

    1. Ordinance No. 99-17(J)

An Ordinance Appropriating to the Manager the Sum of $39,895 for Juvenile Delinquency Prevention. Such Funds Provided by the Alaska Department of Health and Social Services. Presented by the Manager.

This ordinance appropriates a $39,895 Alaska Department of Health and Social Services grant for a delinquency prevention program. These grant funds are being passed through the City and Borough of Juneau to the Southeast Alaska Guidance Association (SAGA), and are a continuation of a three-year delinquency prevention plan.

This year’s program will focus on the Wilderness Challenge Program, which is a shift from the prior years’ grants, which focussed on the summer youth employment aspect. The grant will provide the opportunity to design a wilderness challenge experience for targeted youth and track results of the program. The summer youth program, known as Serve Alaska Youth Corps (SAYC), remains as a vital part of the overall project, however. The SAYC will provide most of the activities of this grant as in-kind services – enabling grant resources to support the Wilderness Challenge component.

I recommend that this ordinance be introduced and set for public hearing at your next regular meeting.

B. Transfer Requests:

1. Transfer No. T-673: Transfers $35,000 from CIP R412-75/Street Reconstruction Reserve to CIP P396-31/Cope Park Slope Stabilization.

This Transfer Request moves $35,000 in FY00 Areawide Street Sales Tax from the Street Reconstruction Reserve to the Cope Park Slope Stabilization project. The funds will be used to pay for consultant geotechnical and field surveys and for in-house design work.

The design is to develop a plan for stabilizing the slope known as the "sledding hill" in Cope Park. The slope failed during the rainstorm on October 19, 1998. The slide is located in the Cope Park basin directly behind the residences at the top of Main Street, Goldbelt Avenue and Seventh Street. The slope failure was due to saturated overburden above the park that slid down into the park. Repair of the slope is being pursued due to the hazard risk of continued slope failure into the park.

Currently, the slope is protected by plastic sheet material secured to the hillside with a web of ropes and car tires. Parks & Recreation staff have been maintaining the temporary slope protection since the slide occurred last year.

The actual design is yet to be determined. A series of low wall/terraces may be considered for just above the sledding area, and the use of slope stabilization mats to secure the upper slopes in their current configuration. Staff intends to have a bid package and engineer’s construction estimate for spring bidding and will ask the Assembly for construction funding at that time.

The Public Works and Facilities Committee meeting of September 8, 1999, authorized the action. After the transfer is approved, the fund available balances, budgets, and status for the projects will be as follows:

Transfer Status/
Project Number/
Project Name

Unobligated
Funds Available
Prior to Transfer

Unobligated
Funds Available
After Transfer

Total Project
Funds Available
After Transfer

Status

R412-75/Street Reconstruction Reserve

$269,600

$234,600

$234,600

Ongoing

Transferred to:

 

P396-31/Cope Park

Slope Stabilization

$-0-

$35,000

$35,000

New Project

I recommend that this transfer be approved.

C. Bid Awards:

    1. Bid Award No. 99-338: Term Contract for Urea Deicing Chemical
    2. Bids were opened on the subject project on September 7, 1999. The bid is for the purchase of 300 tons of runway deicing chemicals and a term contract for any additional quantities needed through June 30, 2000. There are two optional renewal periods, extending through June 2002. Average annual usage is 200 tons. Bid results were posted September 8, 1999. Results of the bid opening are as follows:

    Responsive

    Unit Price

     

    Total Bid

    (300 tons)

    Wolfkill Feed & Fertilizer

    $231.00 per ton

     

    $69,300.00

    Van Waters &

    $305.91 per ton

     

    $91,773.00

    Great Western Chemical

    $334.00 per ton

     

    $100,200.00

    Northern Sales Co.

       

    No Bid

    The previous term contract for this bid was based upon the unit price of $337 per ton. The current bid price is $231 per ton. The cost reduction in the first year of the contract will be $31,800.

    I recommend award of this project to Wolfkill Feed & Fertilizer in the bid amount of $69,300.

  1. Bid Award No. E99-412: Hagevig Fire Training Center Fuel Tank Renovations
  2. Bids were opened on the subject project on September 8, 1999. The bid protest period expired at 4:30 p.m. on September 9, 1999. Results of the bid opening are as follows:

    Responsive

    Base Bid

    Add. Alternate

    Total Bid

    Channel Construction, Inc.

    $78,7500.00

    $14,500.00

    $93,250.00

    Engineer’s Estimate

    $88,500.00

    $10,250.00

    $98,750.00

    The Base Bid consists of removal of two underground fuel storage tanks, mechanical installation of fuel piping, pumps, and specialties, construction of a wooden foundation and relocation of an operations shack, asphalt paving at the Hagevig Fire Training Center. Additive Alternate work consists of removing two underground fuel storage tanks at other locations (Valley Court Lift Station and Gruening Park Lift Station).

    The low interest in this project from the general contracting community may be due to project requirements for people who are to work on the job. Each person on the crew must have completed a 40-hour Hazardous Waste Operations and Emergency Response (HAZWOPER) course and must have proof that their HAZWOPER Refresher Training is current. The contractor must also provide a person who is certified for tank closures.

    Funding Sources – State Grants and General Sales Tax FY90-FY00: total project funds - $138,000.

    I recommend award of this project to Channel Construction, Inc., in the amount bid for the Base Bid and Additive Alternate, for a total award of $93,250.00.

  3. Bid Award No. B00-086: Fire Department High Pressure Breathing Air System

The bid was open on August 27, 1999. The bid protest period expired on September 10, 1999. Results of the bid opening are as follows:

Responsive

 

Total Bid

     

Young’s Firehouse

 

$49,950.87

L.N. Curtis & Sons

 

$56,306.00

     

This project is for the award of one Fire Department high pressure breathing air system for CBJ Fire Department. This high pressure breathing air system is designed to safely and efficiently fill self-contained breathing apparatus (SCBA) and self-contained underwater breathing apparatus (SCUBA) cylinders. The system is used by the Fire Department to provide purified air suitable for human respiration and SCBA/SCUBA apparatus. Funding source for this project is FY98 general sales tax .

I recommend award of this project, to Young’s Firehouse in the amount of the bid for a total award of $49,950.87.

  1. ORDINANCES FOR PUBLIC HEARING
  2. 1. Ordinance No. 99-31

    An Ordinance Amending the Commercial Passenger Vehicle Code to Allow Courtesy Vehicles to Transport Passengers Between a Commercial Lodging Facility and the State Capitol Building. Presented by the Manager.

    Administrative or Staff Report

    This amendment supports the Juneau better capital city effort by allowing hotel and motel courtesy vehicles to transport passengers to the State Capitol. This service is particularly important for Valley motels. The current ordinance limits courtesy vehicles to the airport, docks, and medical facilities. This amendment adds one additional location, the State Capitol.

    I recommend that this ordinance be adopted.

    Public Hearing

    Assembly Action

    2. Ordinance No. 99-32

    An Ordinance Amending the Public Finance Code to Specify the Standards for Certain Investment Instruments Held in the External Portfolio. Presented by the Manager.

    Administrative or Staff Report

    This ordinance will expand the existing code to provide additional investment options to our external investment manager. These investment changes were recommended by Northern Trust to help them add value to our portfolio. The suggested changes were reviewed and found reasonable by both staff and Callan Associates in a meeting also attended by the Chair of the Assembly Finance Committee. These changes are also consistent with the index being used to control the duration of the portfolio.

    In conjunction with the code changes being recommended, we are also proposing corresponding changes to the External Manager Section of the investment policy.

    I recommend that this ordinance be adopted.

    Public Hearing

    Assembly Action

    1. Ordinance No. 99-30

    An Ordinance Amending the Health and Sanitation Code to Regulate the Storage and Disposal of Appliances Capable of Entrapping Children. Presented by the Manager.

    Administrative or Staff Report

    The CBJ litter code does not presently address the issue of home appliances which can entrap children. Juneau has been lucky to avoid the horrifying accidents that are possible when children play hide and seek in appliances, particularly older ones with locking doors. The litter enforcement officers report that there are several existing hazards and this ordinance provides a means to abate them. such accidents waiting to happen in yards throughout the area. This ordinance provides the tools necessary to deal with the situation.

    I recommend that this ordinance be adopted.

    Public Hearing

    Assembly Action

    2. Ordinance No. 99-17 (H)

    An Ordinance Appropriating to the Manager the Sum of $248,000 for Replacement of Snow Removal Equipment at the Juneau International Airport. Such Funds, $240,000, Provided by the Federal Aviation Administration, and $8,000 by the Alaska Department of Transportation and Public Facilities. Presented by the Manager.

    Administrative or Staff Report

    This ordinance will appropriate $248,000 for replacement of snow removal equipment a 16 year old grader at the Juneau International Airport. The funding sources for the equipment purchase are the Federal Aviation Administration (FAA) Airport Improvement Program (AIP) ($240,000 or 93.75% of total project cost and the Alaska Department of Transportation and Public Facilities (DOTPF) ($8,000 or 3.125% of total project cost). The City is required to provide local matching funds consisting of Passenger Facility Charge Revenues (PFC) ($8,000 or 3.125% of total project cost). The local match is provided by T-672 on tonight’s Consent Agenda.

    Currently, two graders are used for snow removal operations at the airport. The older of the two graders is 16 years old and is in serious need of repair to keep it operational. Because of the age, it is oftentimes difficult to find replacement parts. This grader is needed for clearing snow around the runway and taxiway lights and other tight areas where other equipment cannot easily work. The purchase of the new replacement grader will greatly improve reliability and efficiency while reducing maintenance costs for labor and spare parts.

    The Airport Board approved this action at its regular board meeting of August 11, 1999. Copies of the minutes are enclosed in the packet. A copy of the grant agreement from the FAA is also included in the packet.

    I recommend that this ordinance be adopted.

    Public Hearing

    Assembly Action

    3. Ordinance No. 99-17 (I)

    An Ordinance Appropriating to the Manager the Sum of $148,412 for North Terminal Access Rehabilitation at the Juneau International Airport. Such Funds, $143,625, Provided by the Federal Aviation Administration, and, $4,787 by the Alaska Department of Transportation and Public Facilities. Presented by the Manager.

    Administrative or Staff Report

    This ordinance appropriates $148,412 in additional grant funds for the North Terminal Access Rehabilitation at the Juneau International Airport. The bulk of the project consists of removing and replacing the canopy outside the terminal. Costs for the rehabilitation project were initially estimated at $160,000 and FAA Grant AIP 24 was made based on the initial estimate. AIP 24 also included budget for a security access control system at the Airport.

    Later, it was determined thatT the terminal access rehabilitation project estimate was too low, so the FAA has provided additional funding for the project through a new grant, AIP28. The total project cost is now estimated to be $288,000; FAA will provide $270,000 (93.75% of project cost) and the Alaska Department of Transportation and Public Facilities (DOTPF) will provide $9,000 (3.125% of project cost). The City is required to provide local matching funds ($9,000, or 3.125% of project cost) consisting of General Sales Tax revenues ($4,213) and Passenger Facility Charge revenues ($4,788).

    FAA grant AIP24 will now fund only the security system. The excess City match ($4,213) in the original project and passenger facility charge revenues ($4,788) will be transferred to the new terminal access rehabilitation project by a Transfer T-672 on tonight’s Consent Agenda.

    A summary of the budget re-alignment accomplished by this appropriating ordinance is shown in the table below:

    Grant

    Original Grant Budget

    Increase (Decrease)

    Revised Grant Budget

    FAA – AIP24

    $196,875

    $(126,375)

    $70,500

    DOTPF Match

    6,563

    (4,213)

    2,350

    FAA – AIP28

    - 0 -

    270,000

    270,000

    DOTPF Match

    - 0 -

    9,000

    9,000

    Total

    $203,438

    $148,412

    $351,850

    The Airport Board approved this action at its regular board meeting of August 11, 1999. Copies of the minutes are enclosed in the packet. A copy of the grant agreement from the FAA is also enclosed in the packet.

    I recommend that this ordinance be adopted.

    Public Hearing

    Assembly Action

  3. UNFINISHED BUSINESS
  4. NEW BUSINESS
  5. ADMINISTRATIVE REPORTS ON NON-AGENDA ITEMS
A. Manager’s Report – Action Items:
    1. Authorizing Letter Transmitting STIP Recommendations
B. Manager’s Report – Information Items:
    1. Status Report on the NOAA Land Exchange Agreement
C. Attorney’s Report:

  1. MAYOR’S REPORT ON NON-AGENDA ITEMS
    1. Revised Pending Items
    2. Unappropriated General Fund Unreserved Fund Balance
    3. Assembly Contingency Fund Balance

  1. COMMITTEE REPORTS ON NON-AGENDA ITEMS
    1. Committee Reports:

1. Committee of the Whole
2. Finance Committee
3. Human Resources Committee
4. Lands and Resources Committee 
5. Public Works and Facilities Committee

B. Board Liaison Reports

  1. ASSEMBLY COMMENTS AND QUESTIONS
  2. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed 5 minutes per person or 20 minutes total, whichever is less).
  3. ADJOURNMENT

Note: Agenda packets are available for review at the Juneau Municipal Libraries.

ADA Accommodations Available Upon Request: Please contact the Clerk’s Office 48 hours prior to any meeting so arrangements can be made to have a sign language interpreter present or an audiotape containing the Assembly’s agenda made available. The Clerk’s Office telephone number is 586-5278, TDD 586-5351, e-mail: Marian_Miller@mail.ci.juneau.ak.us.