AGENDA/MANAGER’S REPORT

THE CITY AND BOROUGH OF JUNEAU, ALASKA

Monday, October 413, 1999 – 7:00 PM

Assembly Chambers – Municipal Building

Meeting No. 99-31

Submitted by: _____________________________

David R. Palmer

City & Borough Manager

  1. FLAG SALUTE
  2. ROLL CALL
  3. APPROVAL OF MINUTES
1. 08/16/99-Regular Meeting No. 99-24

SPECIAL ORDER OF BUSINESS

1. Gastineau Channel Little League Major League Softball All Stars Proclamations

IV. MANAGER’S REPORT FOR AGENDA CHANGES

V. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed a total of 20 minutes nor more than 5 minutes for any individual).

VI. CONSENT AGENDA

The Consent Agenda includes routine items of business, which may not require separate discussion. When the Mayor calls for public comment on the Consent Agenda, you may raise your hand and the Mayor will recognize you asking which item(s) you wish to have removed from the Consent Agenda for separate discussion and action. Following the removal of any item from the Consent Agenda, the Assembly votes on the remaining items in one motion. (Ordinances for introduction generally may not be removed from the Consent Agenda.)

All items that are removed from the Consent Agenda will follow the format of: Administrative or Committee Report, Public Hearing/Participation and Assembly Action.

A. Ordinance for Introduction:
  1. Ordinance No. 99-17(K)

An Ordinance Appropriating to the Manager the Sum of $20,000 as Partial Funding For Development of a Wetlands Mitigation Bank. Such Funds Provided by the Environmental Protection Agency. Presented by the Manager.

This ordinance appropriates a $20,000 grant from the Environmental Protection Agency (EPA) for the Wetland Protection Program. These grant funds will be used to hire a consulting team to help the Community Development Department with the initial phases of establishing a Wetland Mitigation Bank, as provided for in the Juneau Wetlands Management Plan. The goal of the bank is to conserve wetland resources, facilitate responsible development, and ease the permitting process. The bank will be developed with substantial public participation and in accordance with the federally accepted "Federal Guidance for the Establishment, Use and Operation of Mitigation Banks." The grant must be used by June 2002. However, CDD anticipates using the funds by June, 2000.

The EPA grant has a match requirement of $29,160. CBJ’s portion of the match is $25,000. CDD staff time devoted to the project will provide $17,500 in matching funds. Twenty percent of a Planner II’s time is slated for this project over the next year. CDD’s FY00 budget includes funding for this position. A Transfer Request, to be introduced at the meeting of October 11, 1999, will transfer $7,500 in matching funds from the Wetland Mitigation Bank CIP fund into this project as the final part of the CBJ match. The remaining amount, $4,160, will be made up of other in-kind services from local groups and state agencies.

I recommend that this ordinance be introduced and set for public hearing at our next regular meeting.

B. Resolutions

1. Resolution No. 2004

A Resolution Amending the Personnel Rules Regarding the Donation of Leave. Presented by the Manager.

In response to employee requests, we have entered into agreements with the two unions representing the City/Borough of Juneau employees, Marine Engineer’s Beneficial Association and Public Safety Employees Association, to allow leave to be donated to an employee who is absent due to the death of an immediate family member. The change to this personnel rule will extend the benefit to unrepresented employees.

I recommend that this resolution be adopted.

2. Resolution No. 2005

A Resolution Authorizing the Manager to Grant an Easement to 801 West 10th Inc. for Parking Spaces and a Gazebo for the Goldbelt Building at 801 West 10th Street. Presented by the Manager.

This resolution will authorize the manager to grant an easement to the owners of the Goldbelt Building on a portion of the downtown fire station property to construct four additional parking spaces for their use as well as a covered lunch gazebo. The easement will be for 20 years, however, the CBJ will reserve the right to terminate the easement if needed for other purposes. The rent for the easement will be $40/month for each parking space subject to market value adjustments every three years. The covered lunch area is also available for use by the fire station. The Planning Commission and Assembly Lands Committee have both recommended approval of the easement.

I recommend that this resolution be adopted.

3. Resolution No. 2006

A Resolution Setting Forth the Capital Improvement Projects Requested by the City and Borough for Funding in Fiscal Year 2001 Under the Municipal Capital Project Matching Grant Program Administered by the State of Alaska Pursuant to AS 37.06. Presented by the Manager.

This resolution lists the City and Borough of Juneau's capital project priorities for funding in Fiscal Year 2001 through the State of Alaska's Municipal Capital Projects Matching Grant Program. Juneau expects to receive approximately $511,000 in state funding for capital projects from this grant program in FY 2001, subject to a 30 percent local match requirement. This list was reviewed and approved by the Public Works and Facilities Committee at its meeting of September 15, 1999.

I recommend that this resolution be adopted and submitted to the State of Alaska, Department of Administration.

C. Bid Awards:

1. Bid Award No. B00-086: Fire Department High Pressure Breathing Air System.

At the September 20, 1999, meeting, I recommended, and the Assembly approved a bid award to Young’s Firehouse, Inc. for the purchase of a high pressure breathing air compressor. The bid had been deemed unresponsive and my recommendation was in error.

The bid was opened on August 27, 1999. The bid protest period expired on September 10, 1999. Results of the bid opening are as follows:

Responsive

Nonresponsive

Total Bid

 

Young’s Firehouse

$49,950.87

L.N. Curtis & Sons

 

$56,306.00

This project is for the award of one Fire Department high pressure breathing air system for CBJ Fire Department. This high pressure breathing air system is designed to safely and efficiently fill self-contained breathing apparatus (SCBA) and self-contained underwater breathing apparatus (SCUBA) cylinders. The lowest responsive bid price was L.N. Curtis & Sons. Young’s Firehouse failed to supply a certificate of Insurance listing the city as additional insured and a detailed listing of variances on the brand and model offered.

I recommend that the Assembly rescind the approval of the bid award to Young’s Firehouse, Inc. and approve the award to L.N. Curtis & Sons for $56,306.00. This action is consistent with the recommendation originally provided by the Purchasing Division.

2. Bid Award No. E99-269: Lynn Canal Fire Station Residence.

The bid was opened on August 10, 1999. The bid protest period expired on September 17, 1999, at 4:30 p.m. Results of the bid opening are as follows:

Responsive

Base Bid

Alternate One

Duran Construction Company

$219,000.00

$233,000.00

North Pacific Steel Erectors

$224,522.00

$235,130.00

Superior Builders, Inc.

$248,800.00

$249,183.00

Clark Construction Company

$255,000.00

$269,900.00

Architect’s Estimate

$245,000.00

$260,000.00

The project consists of a new one story, wood-framed building of approximately 1,600 square feet, to provide living space at the Lynn Canal Fire Station. The Base Bid is all the work with a simple gable roof. Alternate One is an alternate design incorporating a shed roof spanning from the existing fire station over the new building and includes a concrete pad for a carport.

Funding source is the General Revenue ($8,924); FY/93 Sales Tax ($12,972); FY/97 Sales Tax ($315,860); 1997 State Administration Grant ($84,143). Total project funds $421,899. The Volunteer Fire Joint Chiefs’ Committee recommends the award.

I recommend award of this project to Duran Construction Company in the amount bid for Alternate One, making a total award of $233,000.00.

D. Transfer Requests:

1. Transfer Request No. T-674: Transfers $12,000 in FY00 Temporary Sales Tax (Proposition 3) from the Eaglecrest Snow Board Terrain Project to the Eaglecrest Composting Toilet Project.

This transfer moves $12,000 in FY00 Temporary Sales Tax (Proposition 3) from the Eaglecrest Snow Board Terrain project to the Eaglecrest Composting Toilet project. These funds will be used to cover cost overruns in the Composting Toilet project.

Additional costs are due to the remoteness of the site (on the top of the mountain), higher than expected lumber prices and unforeseen building costs (constructing the building to withstand 120+ mph winds). The original project funding was for $29,000. An additional $8,000 was added during the FY00 CIP budget process. This additional $12,000 transfer will bring the total project budget to $49,000.

This transfer will have a minimal effect on the snow board terrain project, as it is in the initial design stages and construction will not begin until Spring of 2000. There will be funds available for the construction of the snow board terrain in early FY01.

After the transfers are approved, the fund available balances, budgets, and status for the projects will be as follows:

Transfer Status/
Project Number/
Project Name

Unobligated
Funds Available
Prior to Transfer

Unobligated
Funds Available
After Transfer

Total Project
Funds Available
After Transfer

Status

Transferred from:

 

D374-60/
Eaglecrest SnowBoard Terrain

$28,080

$16,080

$20,000

Ongoing

Transferred to:

 

D374-61/
Eaglecrest Composting
Toilets

$(6,539)

$5,461

$49,000

Ongoing

I recommend that this transfer be approved.

2. Transfer Request No. T-675: Transfers $35,000 in FY98 Areawide Street Sales Tax to the Lemon Creek Road cul-de-sac Project.

The transfer is needed to cover planned street lights for the bus turnaround area at Lemon Creek Road.

The amount of $30,000 will come from the Taku Boulevard Reconstruction project and the amount of $5,000 will come from the St. Ann’s Reconstruction project. Both projects have excess funds because bids for the projects came in under the engineer’s estimates.

After the transfers are approved, the fund available balances, budgets, and status for the projects will be as follows:

 

Transfer Status/
Project Number/
Project Name

Unobligated
Funds Available
Prior to Transfer

Unobligated
Funds Available
After Transfer

Total Project
Funds Available
After Transfer

Status

Transferred from:

 

R412-60/
Taku Boulevard
Reconstruction I

$183,737

$153,737

$1,920,000

Ongoing

R412-61/

St. Ann’s Reconstruction

$167,355

$162,355

$1,847,784

Ongoing

Transferred to:

 

R412-76/
Lemon Creek Road
Cul-de-sac

$ 172

$ 35,172

$100,000

Ongoing

I recommend that this transfer be approved.

VII. ORDINANCE FOR PUBLIC HEARING
 

1. Ordinance No. 99-17(J)

An Ordinance Appropriating to the Manager the Sum of $39,895 for Juvenile Delinquency Prevention. Such Funds Provided by the Alaska Department of Health and Social Services. Presented by the Manager.

Administrative or Staff Report

This ordinance appropriates a $39,895 Alaska Department of Health and Social Services grant for a delinquency prevention program. These grant funds are being passed through the City and Borough of Juneau to the Southeast Alaska Guidance Association (SAGA), and are a continuation of a three-year delinquency prevention plan.

This year’s program will focus on the Wilderness Challenge Program, which is a shift from the prior years’ grants, which focused on the summer youth employment aspect. The grant will provide the opportunity to design a wilderness challenge experience for targeted youth and track results of the program. The summer youth program, known as Serve Alaska Youth Corps (SAYC), remains as a vital part of the overall project, however. The SAYC will provide most of the activities of this grant as in-kind services – enabling grant resources to support the Wilderness Challenge component.

I recommend that this ordinance be adopted.

Public Hearing

Assembly Action

1. Ordinance No. 99-30

An Ordinance Amending the Health and Sanitation Code to Regulate the Storage and Disposal of Appliances Capable of Entrapping Children. Presented by the Manager.

Administrative or Staff Report

The CBJ litter code does not presently address the issue of home appliances which can entrap children. Juneau has been lucky to avoid the horrifying accidents that are possible when children play hide and seek in appliances, particularly older ones with locking doors. The litter enforcement officers report that there are several existing hazards and this ordinance provides a means to abate them. such accidents waiting to happen in yards throughout the area. This ordinance provides the tools necessary to deal with the situation.

I recommend that this ordinance be adopted.

Public Hearing

Assembly Action

2. Ordinance No. 99-17 (H)

An Ordinance Appropriating to the Manager the Sum of $248,000 for Replacement of Snow Removal Equipment at the Juneau International Airport. Such Funds, $240,000, Provided by the Federal Aviation Administration, and $8,000 by the Alaska Department of Transportation and Public Facilities. Presented by the Manager.

Administrative or Staff Report

This ordinance will appropriate $248,000 for replacement of snow removal equipment a 16 year old grader at the Juneau International Airport. The funding sources for the equipment purchase are the Federal Aviation Administration (FAA) Airport Improvement Program (AIP) ($240,000 or 93.75% of total project cost and the Alaska Department of Transportation and Public Facilities (DOTPF) ($8,000 or 3.125% of total project cost). The City is required to provide local matching funds consisting of Passenger Facility Charge Revenues (PFC) ($8,000 or 3.125% of total project cost). The local match is provided by T-672 on tonight’s Consent Agenda.

Currently, two graders are used for snow removal operations at the airport. The older of the two graders is 16 years old and is in serious need of repair to keep it operational. Because of the age, it is oftentimes difficult to find replacement parts. This grader is needed for clearing snow around the runway and taxiway lights and other tight areas where other equipment cannot easily work. The purchase of the new replacement grader will greatly improve reliability and efficiency while reducing maintenance costs for labor and spare parts.

The Airport Board approved this action at its regular board meeting of August 11, 1999. Copies of the minutes are enclosed in the packet. A copy of the grant agreement from the FAA is also included in the packet.

I recommend that this ordinance be adopted.

Public Hearing

Assembly Action

3. Ordinance No. 99-17 (I)

An Ordinance Appropriating to the Manager the Sum of $148,412 for North Terminal Access Rehabilitation at the Juneau International Airport. Such Funds, $143,625, Provided by the Federal Aviation Administration, and, $4,787 by the Alaska Department of Transportation and Public Facilities. Presented by the Manager.

Administrative or Staff Report

This ordinance appropriates $148,412 in additional grant funds for the North Terminal Access Rehabilitation at the Juneau International Airport. The bulk of the project consists of removing and replacing the canopy outside the terminal. Costs for the rehabilitation project were initially estimated at $160,000 and FAA Grant AIP 24 was made based on the initial estimate. AIP 24 also included budget for a security access control system at the Airport.

Later, it was determined that the terminal access rehabilitation project estimate was too low, so the FAA has provided additional funding for the project through a new grant, AIP28. The total project cost is now estimated to be $288,000; FAA will provide $270,000 (93.75% of project cost) and the Alaska Department of Transportation and Public Facilities (DOTPF) will provide $9,000 (3.125% of project cost). The City is required to provide local matching funds ($9,000, or 3.125% of project cost) consisting of General Sales Tax revenues ($4,213) and Passenger Facility Charge revenues ($4,788).

FAA grant AIP24 will now fund only the security system. The excess City match ($4,213) in the original project and passenger facility charge revenues ($4,788) will be transferred to the new terminal access rehabilitation project by a Transfer T-672 on tonight’s Consent Agenda.

A summary of the budget re-alignment accomplished by this appropriating ordinance is shown in the table below:

Grant

Original Grant Budget

Increase (Decrease)

Revised Grant Budget

FAA – AIP24

$196,875

$(126,375)

$70,500

DOTPF Match

6,563

(4,213)

2,350

FAA – AIP28

- 0 -

270,000

270,000

DOTPF Match

- 0 -

9,000

9,000

Total

$203,438

$148,412

$351,850

The Airport Board approved this action at its regular board meeting of August 11, 1999. Copies of the minutes are enclosed in the packet. A copy of the grant agreement from the FAA is also enclosed in the packet.

I recommend that this ordinance be adopted.

Public Hearing

Assembly Action

VIII. UNFINISHED BUSINESS
 

1. Resolution No. 2003

A Resolution Endorsing Certain Elements of the Lynn Canal Transportation Improvements Proposal by Goldbelt Inc. for Funding through the Alaska Statewide Transportation Improvement Program. Presented by the Manager.

This resolution is to endorse two of Goldbelt's nominations to the Alaska Department of Transportation's Statewide Transportation Improvement Program (STIP). The projects involve a 2.5 mile extension of Veterans Highway from Echo Cove to Cascade Point, and a ferry terminal at Cascade Point to support public day-boat ferry service in the upper Lynn Canal area.

Adoption of this resolution was recommended by the Public Works and Facilities Committee at their September 15, 1999, meeting.

I recommend that this resolution be adopted.

IX. NEW BUSINESS

X. ADMINISTRATIVE REPORTS ON NON-AGENDA ITEMS

A. Manager’s Report – Action Items:
1. Art Selection Panel’s final selection report for the Riverbend Elementary School.
B.  Manager’s Report – Information Items:

1. Airport Sewer Utility Service.

C. Attorney’s Report:

1. Note: the Assembly may enter into Executive Session for an attorney’s report on matters of which public disclosure would have an adverse impact.

a.  An update on Sagrado v. CBJ.

b. An update on Boone v. CBJ.

XI. MAYOR’S REPORT ON NON-AGENDA ITEMS
    1. Revised Pending Items.
    2. Unappropriated General Fund Unreserved Fund Balance.
    3. Assembly Contingency Fund Balance.

XII. COMMITTEE REPORTS ON NON-AGENDA ITEMS

A. Committee Reports:
1. Committee of the Whole.

2. Finance Committee.

3. Human Resources Committee.

4. Lands and Resources Committee.

5. Public Works and Facilities Committee.

B. Board Liaison Reports

XIII. ASSEMBLY COMMENTS AND QUESTIONS

XIV. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed 5 minutes per person or 20 minutes total, whichever is less).

XV. ADJOURNMENT

Note: Agenda packets are available for review at the Juneau Municipal Libraries.

ADA Accommodations Available Upon Request: Please contact the Clerk’s Office 48 hours prior to any meeting so arrangements can be made to have a sign language interpreter present or an audiotape containing the Assembly’s agenda made available. The Clerk’s Office telephone number is 586-5278, TDD 586-5351, e-mail: Marian_Miller@mail.ci.juneau.ak.us.


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