AGENDA/MANAGER’S REPORT

THE CITYAND BOROUGH OF JUNEAU, ALASKA

Monday, October 1113, 1999 – 7:00 PM

Assembly Chambers – Municipal Building

Meeting No. 99-32

Submitted by: _____________________________

David R. Palmer

City & Borough Manager

  1. FLAG SALUTE
  2. ROLL CALL
  3. APPROVAL OF MINUTES
  4. SPECIAL ORDER OF BUSINESS

    1. Juneau Wave Soccer Team Proclamations

  5. MANAGER’S REPORT FOR AGENDA CHANGES
  6. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed a total of 20 minutes nor more than 5 minutes for any individual).
  7. CONSENT AGENDA

The Consent Agenda includes routine items of business, which may not require separate discussion. When the Mayor calls for public comment on the Consent Agenda, you may raise your hand and the Mayor will recognize you asking which item(s) you wish to have removed from the Consent Agenda for separate discussion and action. Following the removal of any item from the Consent Agenda, the Assembly votes on the remaining items in one motion. (Ordinances for introduction generally may not be removed from the Consent Agenda.)

All items that are removed from the Consent Agenda will follow the format of: Administrative or Committee Report, Public Hearing/Participation and Assembly Action.

    1. Bid Award:
    1. Bid Award No. 00-140: Term Contract for Water System Replacement Parts.

The bid was opened on September 29, 1999. The protest period on this bid expired October 1, 1999, at 4:30 p.m. This bid was for two sections: Section one of the bid was for the water line replacement parts and section two of the bid was for the meter replacement parts.

Section I

Section II

Bidder

Water Line Parts

Water Meter Parts

H.D. Fowler

$23,970.91

No Bid

Pacific Waterworks

$32,787.42

$26,686.68

The Department’s estimate for this total bid was for $55,000.00. The combined amounts awarded come to a total of $50,657.59.

Funding sources for this bid come from the Water Utilities operating budget.

The contract is through June 30, 2000, with two, one-year optional renewal periods for this contract.

I recommend award of Section I of this bid, which is for the water line parts, to H.D. Fowler in the amount of $23,970.91, and I recommend award of Section II of this bid, which is the water meter parts, to Pacific Waterworks in the amount of $26,686.68.

B. Transfer Requests:

1. Transfer Request No. 676: Transfers $7,500 from the Juneau Wetlands Mitigation Bank Fund to Juneau Wetlands Mitigation Bank Development.

This transfer moves $7,500 in General Revenue (contributed prior to FY89) from the Juneau Wetland Mitigation Bank Project to the Juneau Wetland Mitigation Bank Development Project. The transfer of funds is partial match for a $20,000 grant from the Environmental Protection Agency (EPA) for the Wetland Protection Program. The grant and local match funds will be used to hire a consulting team to help the Community Development Department with the initial phases of establishing a Wetland Mitigation Bank, as provided for in the Juneau Wetlands Management Plan.

The EPA grant has a match requirement of $29,160. CBJ’s portion of the match is $25,000. CDD staff time devoted to the project will provide $17,500, $7,500 is provided by this transfer and $4,160 will be provided as in-kind services from local groups and state agencies.

This transfer request is a companion to Ordinance 99-17(K) which appropriates the EPA grant. Ordinance 99-17(K) is scheduled for public hearing tonight.

After this transfer is approved, the projects’ available balances, budgets, and status will be as follows:

Transfer Status/
Project Number/
Project Name

Unobligated
Funds Available
Prior to Transfer

Unobligated
Funds Available
After Transfer

Total Project
Funds Available
After Transfer

Status

Transferred from:
D374-42/
Juneau
Wetlands
Mitigation Bank

$33,779

$26,279

$27,627

Ongoing

Transferred to:
D374-64/
Juneau
Wetlands
Mitigation Bank
Development

$20,000*

$27,500

$27,500

New Project

* - EPA grant appropriated by Ordinance 99-17(K), scheduled for public hearing at tonight’s meeting.

I recommend that this transfer be approved.

2. Transfer Request No. T-677: Transfers $5,000 from the Taku Boulevard Reconstruction Project to Mountainside Storm Drainage Project.

This transfer moves $5,000 in FY99 Areawide Street Sales Tax from the Taku Boulevard Reconstruction Project to the Mountainside Storm Drainage Improvements Project.The transfer is needed to fund unforeseen costs required to complete the Mountainside Storm Drainage Improvements Project.

The Taku Boulevard Reconstruction Project has excess funds because bids for the project were less than the engineer’s estimate.

After this transfer is approved, the projects’ available balances, budgets, and status will be as follows:

Transfer Status/
Project Number/
Project Name

Unobligated
Funds Available
Prior to Transfer

Unobligated
Funds Available
After Transfer

Total Project
Funds Available
After Transfer

Status

Transferred from:
R412-60/
Taku Boulevard
Reconstruction

$153,737

$148,737

$1,915,000

Ongoing

Transferred to:
R412-69/
Mountainside Storm
Drainage Improvements

$10,260

$15,260

$70,914

Ongoing

I recommend that this transfer be approved.

C. Liquor Licenses

Package Store License:

1. Alaska Express

Timberwolf Ventures Inc., Michael James Tripp - President, Darren James Booton - Vice President, Tamara Elizabeth Booton - Vice-President, Audrey Gail Alord - Treasurer; d/b/a Alaska Express; 439 South Franklin Street, Juneau, AK Mail: 406 South Franklin Street, Juneau AK 99801 FROM: Paperweight Inc., Hal Keith Ward - President; d/b/a Valley Liquor Mart; No Premises; Mail: 3101 Penland Pkwy Ste#H-2 Anchorage, AK 99508

Restaurant or Eating Place License:

2. Fiddlehead Restaurant & Bakery

Karma Café Inc., Sylvia Audrey Kreel - President/Treasurer, Kirk Alan Stagg - Vice President/Secretary; d/b/a Fiddlehead Restaurant & Bakery; 429 West Willoughby, Juneau, AK Mail: 429 West Willoughby, Juneau, AK 99801

The Finance, Fire, Police, and Community Development Departments have reviewed the applications. The Human Resources Committee will meet on Monday, October 11, 1999, and based on the information provided at its meeting, will forward its recommendations to the Assembly tonight regarding whether to waive its right to protest the applications for the above-listed licenses.

I recommend the Assembly adopt the Human Resources Committee

recommendations from its October 11 meeting regarding its right to protest to the licenses as reported.

  1. ORDINANCES FOR PUBLIC HEARING

    1. Ordinance No. 99-17(K)

An Ordinance Appropriating to the Manager the Sum of $20,000 as Partial Funding For Development of a Wetlands Mitigation Bank. Such Funds Provided by the Environmental Protection Agency. Presented by the Manager.

Administrative or Staff Report

This ordinance appropriates a $20,000 grant from the Environmental Protection Agency (EPA) for the Wetland Protection Program. These grant funds will be used to hire a consulting team to help the Community Development Department with the initial phases of establishing a Wetland Mitigation Bank, as provided for in the Juneau Wetlands Management Plan. The goal of the bank is to conserve

wetland resources, facilitate responsible development, and ease the permitting process. The bank will be developed with substantial public participation and in accordance with the federally accepted "Federal Guidance for the Establishment, Use and Operation of Mitigation Banks." The grant must be used by June, 2002. However, CDD anticipates using the funds by June, 2000.

The EPA grant has a match requirement of $29,160. CBJ’s portion of the match is $25,000. CDD staff time devoted to the project will provide $17,500 in matching funds. Twenty percent of a Planner II’s time is slated for this project over the next year. CDD’s FY00 budget includes funding for this position. A Transfer Request, to be introduced at the meeting of October 11, 1999, will transfer $7,500 in matching funds from the Wetland Mitigation Bank CIP fund into this project as the final part of the CBJ match. The remaining amount, $4,160, will be made up of other in-kind services from local groups and state agencies.

I recommend that this ordinance be adopted.

Public Hearing

Assembly Action

1. Ordinance No. 99-30

An Ordinance Amending the Health and Sanitation Code to Regulate the Storage and Disposal of Appliances Capable of Entrapping Children. Presented by the Manager.

Administrative or Staff Report

The CBJ litter code does not presently address the issue of home appliances which can entrap children. Juneau has been lucky to avoid the horrifying accidents that are possible when children play hide and seek in appliances, particularly older ones with locking doors. The litter enforcement officers report that there are several existing hazards and this ordinance provides a means to abate them. such accidents waiting to happen in yards throughout the area. This ordinance provides the tools necessary to deal with the situation.

I recommend that this ordinance be adopted.

Public Hearing

Assembly Action

2. Ordinance No. 99-17 (H)

An Ordinance Appropriating to the Manager the Sum of $248,000 for Replacement of Snow Removal Equipment at the Juneau International Airport. Such Funds, $240,000, Provided by the Federal Aviation Administration, and $8,000 by the Alaska Department of Transportation and Public Facilities. Presented by the Manager.

Administrative or Staff Report

This ordinance will appropriate $248,000 for replacement of snow removal equipment a 16 year old grader at the Juneau International Airport. The funding sources for the equipment purchase are the Federal Aviation Administration (FAA) Airport Improvement Program (AIP) ($240,000 or 93.75% of total project cost and the Alaska Department of Transportation and Public Facilities (DOTPF) ($8,000 or 3.125% of total project cost). The City is required to provide local matching funds consisting of Passenger Facility Charge Revenues (PFC) ($8,000 or 3.125% of total project cost). The local match is provided by T-672 on tonight’s Consent Agenda.

Currently, two graders are used for snow removal operations at the airport. The older of the two graders is 16 years old and is in serious need of repair to keep it operational. Because of the age, it is oftentimes difficult to find replacement parts. This grader is needed for clearing snow around the runway and taxiway lights and other tight areas where other equipment cannot easily work. The purchase of the new replacement grader will greatly improve reliability and efficiency while reducing maintenance costs for labor and spare parts.

The Airport Board approved this action at its regular board meeting of August 11, 1999. Copies of the minutes are enclosed in the packet. A copy of the grant agreement from the FAA is also included in the packet.

I recommend that this ordinance be adopted.

Public Hearing

Assembly Action

3. Ordinance No. 99-17 (I)

An Ordinance Appropriating to the Manager the Sum of $148,412 for North Terminal Access Rehabilitation at the Juneau International Airport. Such Funds, $143,625, Provided by the Federal Aviation Administration, and, $4,787 by the Alaska Department of Transportation and Public Facilities. Presented by the Manager.

Administrative or Staff Report

This ordinance appropriates $148,412 in additional grant funds for the North Terminal Access Rehabilitation at the Juneau International Airport. The bulk of the project consists of removing and replacing the canopy outside the terminal. Costs for the rehabilitation project were initially estimated at $160,000 and FAA Grant AIP 24 was made based on the initial estimate. AIP 24 also included budget for a security access control system at the Airport.

Later, it was determined thatT the terminal access rehabilitation project estimate was too low, so the FAA has provided additional funding for the project through a new grant, AIP28. The total project cost is now estimated to be $288,000; FAA will provide $270,000 (93.75% of project cost) and the Alaska Department of Transportation and Public Facilities (DOTPF) will provide $9,000 (3.125% of project cost). The City is required to provide local matching funds ($9,000, or 3.125% of project cost) consisting of General Sales Tax revenues ($4,213) and Passenger Facility Charge revenues ($4,788).

FAA grant AIP24 will now fund only the security system. The excess City match ($4,213) in the original project and passenger facility charge revenues ($4,788) will be transferred to the new terminal access rehabilitation project by a Transfer T-672 on tonight’s Consent Agenda.

A summary of the budget re-alignment accomplished by this appropriating ordinance is shown in the table below:

 

Grant

Original Grant Budget

Increase (Decrease)

Revised Grant Budget

FAA – AIP24

$196,875

$(126,375)

$70,500

DOTPF Match

6,563

(4,213)

2,350

FAA – AIP28

- 0 -

270,000

270,000

DOTPF Match

- 0 -

9,000

9,000

Total

$203,438

$148,412

$351,850

The Airport Board approved this action at its regular board meeting of August 11, 1999. Copies of the minutes are enclosed in the packet. A copy of the grant agreement from the FAA is also enclosed in the packet.

I recommend that this ordinance be adopted.

Public Hearing

Assembly Action

VII.  UNFINISHED BUSINESS

VIII.  NEW BUSINESS

IX.   ADMINISTRATIVE REPORTS ON NON-AGENDA ITEMS

A.  Manager’s Report – Action Items:
    1. Art Selection Panel’s final selection report for the Juneau Police Station.
B.  Manager’s Report – Information Items:

C.  Attorney’s Report:

X.  MAYOR’S REPORT ON NON-AGENDA ITEMS
    1. Revised Pending Items
    2. Unappropriated General Fund Unreserved Fund Balance
    3. Assembly Contingency Fund Balance
XI.  COMMITTEE REPORTS ON NON-AGENDA ITEMS
    1. Committee Reports:
    1. Committee of the Whole
    2. Finance Committee
    3. Human Resources Committee
    4. Lands and Resources Committee
    5. Public Works and Facilities Committee

B. Board Liaison Reports

XII.  ASSEMBLY COMMENTS AND QUESTIONS

XIII. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed 5 minutes per person or 20 minutes total, whichever is less).

XIV. ADJOURNMENT

Note: Agenda packets are available for review at the Juneau Municipal Libraries.ADA Accommodations Available Upon Request: Please contact the Clerk’s Office 48 hours prior to any meeting so arrangements can be made to have a sign language interpreter present or an audiotape containing the Assembly’s agenda made available. The Clerk’s Office telephone number is 586-5278, TDD 586-5351, e-mail: Marian_Miller@mail.ci.juneau.ak.us.