AGENDA/MANAGER’S REPORT

THE CITY AND BOROUGH OF JUNEAU, ALASKA

Monday, September 13, 1999 – 7:00 PM

Assembly Chambers – Municipal Building

Meeting No. 99-29

 

Submitted by: _____________________________

David R. Palmer

City & Borough Manager

 

  1. FLAG SALUTE
  2. ROLL CALL
  3. APPROVAL OF MINUTES

1. 08/02/99-Regular Meeting No. 99-23.

SPECIAL ORDER OF BUSINESS

    1. Juneau Douglas High School Girls’ Fastpitch Softball Team-Proclamations
    2. Juneau Juniors All Stars -Proclamations
    3. Presentation by Charlie Northrip on the Mayor’s Y2K Task Force

 

  1. MANAGER’S REPORT FOR AGENDA CHANGES
  2.  

  3. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed a total of 20 minutes nor more than 5 minutes for any individual).
  4.  

  5. CONSENT AGENDA

The Consent Agenda includes routine items of business, which may not require separate discussion. When the Mayor calls for public comment on the Consent Agenda, you may raise your hand and the Mayor will recognize you asking which item(s) you wish to have removed from the Consent Agenda for separate discussion and action. Following the removal of any item from the Consent Agenda, the Assembly votes on the remaining items in one motion. (Ordinances for introduction generally may not be removed from the Consent Agenda.)

 

All items that are removed from the Consent Agenda will follow the format of: Administrative or Committee Report, Public Hearing/Participation and Assembly Action.

 

    1. Ordinances for Introduction:
    2. 1. Ordinance No. 99-31

      An Ordinance Amending the Commercial Passenger Vehicle Code to Allow Courtesy Vehicles to Transport Passengers Between a Commercial Lodging Facility and the State Capitol Building. Presented by the Manager

      This amendment supports the Juneau better capital city effort by allowing hotel and motel courtesy vehicles to transport passengers to the state capitol. This service is particularly important for Valley motels. The current ordinance limits courtesy vehicles to the airport, docks, and medical facilities. This amendment adds one additional location, the State Capitol building.

      I recommend that this ordinance be introduced and set for public hearing at your next regular meeting.

      2. Ordinance No. 99-32

      An Ordinance Amending the Public Finance Code to Specify the Standards for Certain Investment Instruments Held in the External Portfolio. Presented by the Manager.

      This ordinance will expand the existing code to provide additional investment options to our external investment manager. These investment changes were recommended by Northern Trust to help them add value to our portfolio. The suggested changes were reviewed and found reasonable by both staff and Callan Associates in a meeting also attended by the Chair of the Assembly Finance Committee. These changes are also consistent with the index being used to control the duration of the portfolio.

      In conjunction with the code changes being recommended, we are also proposing corresponding changes to the External Manager Section of the investment policy.

      These proposed changes will be reviewed by the Assembly Finance Committee on Sepember 17, 1999.

      I recommend that this ordinance be introduced and set for public hearing at your next regular meeting.

    3. Transfer Requests:

1. Transfer No. T-672: Transfers $16,716 from CIP A345-25 North Terminal Access Security Access Control System ($4,212) and CIP A345-33 Airport Capital Reserve Account ($12,504) to CIP A345-41 Replacement of Snow Removal Equipment ($8,000) and to A345-42 North Terminal Access ($8,716).

This Transfer Request moves $4,212 in General Sales Tax Revenue from the N. Terminal Access/Security Access Control System capital project and $12,504 of Passenger Facility Charge Revenues from the Airport Capital Reserve Account to two new capital projects,. The companion to Ordinances 99-17(H) and 99-17(I). The two new projects being funded are as follows-

Snow Removal Equipment Relacement ($8,000)

North Terminal Access project ($8,716)

After the transfer is approved, the fund available balances, budgets, and status for the projects will be as follows:

 

Transfer Status/
Project Number/
Project Name

Unobligated
Funds Available
Prior to Transfer

Unobligated
Funds Available
After Transfer

Total Project
Funds Available
After Transfer

Status

 

Transferred from:

 

A345-25/North Terminal Access Control System

$53,950

$49,738

$75,200

Ongoing

A345-33/Airport Capital Reserve Account

$247,364

$234,860

$234,860

Ongoing

 

Transferred to:

 

A345-41/ Replacement of Snow Removal Equipment

$248,000

$256,000

$256,000

New Project

A345-42/North Terminal Access

$270,184

$278,900

$278,900

New Project

I recommend that this transfer be approved.

 

C. Liquor Licenses

Beverage Dispensary (Transfer):

1. Channel Bowl: To: Beerocrats, Inc., Laurie J. Berg – President, Gerald W. Buckley – Vice President; 608 Willoughby; Mail: 911 Calhoun Ave., Juneau, AK 99801; From: Channel Bowl, Inc. Michael Fenster – President, James Abel – Vice President, Ronald Nielsen – Secretary/Treasurer, Laurie Berg – Director; d/b/a Channel Bowl; 608 Willoughby; Mail: 608 Willoughby, Juneau, AK 99801

The Finance, Fire, Police, and Community Development Departments have reviewed the applications. The Human Resources Committee will meet on Monday, September 13, 1999, and based on the information provided at its meeting, will forward its recommendations to the Assembly tonight regarding whether to waive its right to protest the transfer of the liquor license for the applicant listed above.

I recommend the Assembly adopt the Human Resources Committee recommendation from its September 13 meeting regarding its right to protest to the license as reported.

     

  1. ORDINANCES FOR PUBLIC HEARING
  2. 1. Ordinance No. 99-30

    An Ordinance Amending the Health and Sanitation Code to Regulate the Storage and Disposal of Appliances Capable of Entrapping Children. Presented by the Manager.

    Administrative or Staff Report

    The CBJ litter code does not presently address the issue of home appliances which can entrap children. The litter enforcement officers report that there are several existing hazards and this ordinance provides a means to abate them.

    I recommend that this ordinance be adopted.

    Public Hearing

    Assembly Action

    2. Ordinance No. 99-17 (H)

    An Ordinance Appropriating to the Manager the Sum of $248,000 for Replacement of Snow Removal Equipment at the Juneau International Airport. Such Funds, $240,000, Provided by the Federal Aviation Administration, and $8,000 by the Alaska Department of Transportation and Public Facilities. Presented by the Manager.

    Administrative or Staff Report

    This ordinance will appropriate $248,000 for replacement of a 16 year old grader at the Juneau International Airport. The funding sources for the equipment purchase are the Federal Aviation Administration (FAA) Airport Improvement Program (AIP) ($240,000 or 93.75% of total project cost and the Alaska Department of Transportation and Public Facilities (DOTPF) ($8,000 or 3.125% of total project cost). The City is required to provide local matching funds consisting of Passenger Facility Charge Revenues (PFC) ($8,000 or 3.125% of total project cost). The local match is provided by Transfer T-672 on tonight’s Consent Agenda.

    The Airport Board approved this action at its regular board meeting of August 11, 1999. Copies of the minutes are enclosed in the packet. A copy of the grant agreement from the FAA is also included in the packet.

    I recommend that this ordinance be adopted.

    Public Hearing

    Assembly Action

    3. Ordinance No. 99-17 (I)

    An Ordinance Appropriating to the Manager the Sum of $148,412 for North Terminal Access Rehabilitation at the Juneau International Airport. Such Funds, $143,625, Provided by the Federal Aviation Administration, and, $4,787 by the Alaska Department of Transportation and Public Facilities. Presented by the Manager.

     

    FAA

    $135,093

    DOTPF

    4,502

    Total Appropriation

    $139,595

    included in your packet is an amended version.

    Administrative or Staff Report

    This ordinance originally appropriated $148,412, however due to an error noted, the total amount needs to be amended to $139,595 in additional grant funds for the North Terminal Access Rehabilitation at the Juneau International Airport. The bulk of the project consists of removing and replacing the canopy outside the terminal. Costs for the rehabilitation project were initially estimated at $160,000 and FAA Grant AIP 24 was made based on the initial estimate. AIP 24 also included budget for a security access control system at the Airport.

    The terminal access rehabilitation project estimate was too low, so the FAA has provided additional funding for the project through a new grant, AIP28. The total project cost is now estimated to be $278,899; FAA will provide $261,468 (93.75% of project cost) and the Alaska Department of Transportation and Public Facilities (DOTPF) will provide $8,715 (3.125% of project cost). The City is required to provide local matching funds ($8,716, or 3.125% of project cost) consisting of General Sales Tax revenues ($4,212) and Passenger Facility Charge revenues ($4,504).

    FAA grant AIP24 will now fund only the security system. The excess City match ($4,212) in the original project and passenger facility charge revenues ($4,504) is provided to the new terminal access rehabilitation project by Transfer T-672 on tonight’s Consent Agenda.

    A summary of the budget re-alignment accomplished by this appropriating ordinance is shown in the table below:

     

    ADJUSTMENTS TO FAA/DOTPF GRANTS

    Grant

    Original Grant Budget

    Increase (Decrease)

    Revised Grant Budget

    FAA – AIP24

    $196,875

    $(126,375)

    $ 70,500

    DOTPF Match

    6,563

    (4,213)

    2,350

    FAA – AIP28

    - 0 -

    261,468

    261,468

    DOTPF Match

    - 0 -

    8,715

    8,715

    Total

    $203,438

    $ 139,595

    $343,033

    The Airport Board approved this action at its regular board meeting of August 11, 1999. Copies of the minutes are enclosed in the packet. A copy of the grant agreement from the FAA is also enclosed in the packet.

    I recommend that this ordinance be adopted as amended.

    Public Hearing

    Assembly Action

     

  3. UNFINISHED BUSINESS
  4.  

  5. NEW BUSINESS
  6.  

  7. ADMINISTRATIVE REPORTS ON NON-AGENDA ITEMS

       

    1. Manager’s Report – Action Items:
    2. Manager’s Report – Information Items:
    3.  

      1. Amendment to Commercial Passenger Vehicle Regulations

      Regulations were available for public comment from July 14 - August 16, 1999. No comments were received. The amendments make minor changes to clarify fee issues, change a date for vehicle approvals, clarify the requirements for taxi illuminated roof signs, and allow for optional markings on vehicles.

      These regulations are provided to the Assembly as an information item; unless the Assembly directs otherwise, the Manager will issue the regulations, which will become effective in 30 days.

      2. Public Use of Municipal Transit System Regulations

      Regulations were available for public comment from July 28 - August 27, 1999. No comments were received. The regulations provide for the description of prohibited activities on transit vehicles and passenger facilities and call for penalties including the denial of service and suspension of privileges to enter or use Capital Transit properties as authorized by Ordinance No. 99-06. Bus passengers and others who enter or use Capital Transit properties would be subject to the regulations.

      These regulations are provided to the Assembly as an information item; unless the Assembly directs otherwise, the Manager will issue the regulations, which will become effective in 30 days.

      3. Amended Assessment Roll.

      The assessor is preparing an amendment to the property tax assessment roll. We have received a letter of major error from the State Assessor. We are required to recompute the assessed value of the Moose Club property (letter is included in the packet). A second error was brought to the assessor’s attention by a property owner, who pointed out that exempt property was actually used for non-exempt purposes and should be reclassified. These two errors will be corrected in the amended roll. Property owners will get notice of the proposed changes, and my exercise their right to appeal. If an appeal is filed, then the Board of Equalization will be convened to hear the appeal.

       

    4. Attorney’s Report:

     

  1. MAYOR’S REPORT ON NON-AGENDA ITEMS

       

    1. Revised Pending Items
    2. Unappropriated General Fund Unreserved Fund Balance
    3. Assembly Contingency Fund Balance

     

  1. COMMITTEE REPORTS ON NON-AGENDA ITEMS

       

    1. Committee Reports:
    1. Committee of the Whole
    2. Finance Committee
    3. Human Resources Committee

a. Commission on Aging

b. Douglas Service Area Advisory Board

c. Historic Resources Advisory Committee

d. Advisory Committee on Housing

e. Juneau Human Rights Commission

f. International Relations Advisory Committee

g. Juneau Shooting Range Advisory Committee

h. Social Services Advisory Board

i. Tourism Advisory Committee

4. Lands and Resources Committee

5. Public Works and Facilities Committee

B. Board Liaison Reports

     

  1. ASSEMBLY COMMENTS AND QUESTIONS
  2.  

  3. CONTINUATION OF PUBLIC PARTICIPATION ON NON-AGENDA ITEMS. (Not to exceed 5 minutes per person or 20 minutes total, whichever is less).
  4.  

  5. ADJOURNMENT

Note: Agenda packets are available for review at the Juneau Municipal Libraries.

ADA Accommodations Available Upon Request: Please contact the Clerk’s Office 48 hours prior to any meeting so arrangements can be made to have a sign language interpreter present or an audiotape containing the Assembly’s agenda made available. The Clerk’s Office telephone number is 586-5278, TDD 586-5351, e-mail: Marian_Miller@mail.ci.juneau.ak.us.


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Last revised on 09/22/99 .