MINUTES
PLANNING COMMISSION MEETING
CITY AND BOROUGH OF JUNEAU
Johan Dybdahl, Chairman
REGULAR MEETING
July 24, 2001

Vice-Chair Bavard called the Regular meeting of the City and Borough Planning Commission to order at 7:00 p.m., in the Assembly Chambers of the Municipal Building.

I. ROLL CALL-

Commissioners present: Roger Allington, Mike Bavard, Dan Bruce, Maria Gladziszewski, Mark Pusich, Jody Vick

Commissioners absent: Johan Dybdahl, Marshal Kendziorek, Merrill Sanford

A quorum was present.

Staff present: Oscar Graham, Acting Director of Community Development; Chris Beanés, CDD Planner; Teri Camery, CDD Planner, Greg Chaney, CDD Planner

Vice-Chair Bavard announced that two items from the Agenda have been rescheduled to the August 14, 2001 meeting. They are USE2001-00018 and VAR2001-00023.

II. APPROVAL OF MINUTES -

June 12, 2001 - Regular Meeting
July 10, 2001 - Regular Meeting

Motion - by Ms. Gladziszewski to approve the Minutes of June 12, 2001 Regular meeting, as written and the Minutes of the July 10, 2001 Regular meeting with a correct footer.


There were no objections and it was so, ordered.

III. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS- None

IV. RECONSIDERATION OF THE FOLLOWING ITEMS- None
 

V. CONSENT AGENDA -

Mr. Bavard announced that one item from the Regular Agenda had been moved to the Consent Agenda. There were now six Consent Agenda items and he inquired if there was any member from the public who wished to testify. No one came forward and there were no questions from the Planning Commission.

Motion: by Mr. Vick to approve the Consent Agenda that included VAR2001-00019; VAR2001-00022; USE2001-00026; CSP2001-00009; VAR2001-00023 and USE2001-00019 (as listed below).

There was no objection, and it was so ordered.

VAR2001-00019

A Variance for construction of a 9 foot by 18 foot, 10.5 feet high building to cover freezers, 4.3 feet from the rear setback where 10 feet is required.

Location: 2315 INDUSTRIAL BLVD
Applicant: HORST SCHRAMM

Staff recommendation: We recommend that the Board of Adjustment adopt the director’s analysis and findings and grant the requested Variance, which would allow construction of a 9 foot by 18 foot, 10.5 foot high building to cover freezers, 4.3 feet from the rear setback.

VAR2001-00022

A Variance for a two-car garage, zero feet from the front setback where 20.72 feet is required.

Location: 2570 FRITZ COVE ROAD
Applicant: FREDRIK V THORSTEINSON
 

Staff recommendation: that the Board of Adjustment adopt the director’s analysis and findings and grant the requested Variance, which would allow construction of a 24’ x 24’ (32’ x 28’ with roof eaves), 16 foot high two car garage at 2570 Fritz Cove Road.

USE2001-00026

An allowable use permit to expand a commercial storage complex, consisting of a 120' x 50' addition to the existing southern building and an additional 120' x 50' freestanding building along the northern property line.

Location: 2270 BRANDY LANE
Applicant: GASTINEAU CONTRACTORS

Staff recommendation: That the Planning Commission adopt the director's analysis and findings and grant the requested Allowable Use permit. The permit would allow the development of 12,000 square feet of storage unit space in two new structures. The approval is subject to the following conditions:

  1. Prior to receipt of a "Certificate of Occupancy", the applicant must install sufficient vegetation to meet the 5% minimum vegetative cover requirement. This may be accomplished in one of three ways:

OR

OR

2. This Allowable Use permit only authorizes the facility for storage purposes. The applicant shall apply for appropriate Allowable or Conditional Use permits for all additional uses as required by CBJ §49.25.300 prior to commencing other uses.

CSP2001-00009

Review of a request for an easement across a CBJ parcel, Lot 1, Block 2,U.S.Survey 7 A, Amended, located at the end of Gastineau Avenue for the purpose of providing parking for and access to an adjoining property.

Location: 420 GASTINEAU AVENUE
Applicant: SARA RAIRICK

Staff recommendation: That the Planning Commission adopt the director’s findings and recommend approval of the requested easement to the Assembly subject to the conditions listed below from the memo from Cynthia Johnson, Lands and Resources Department, dated June 27, 2001.

Memo from Cynthia Johnson, Lands and Resources Department, dated June 27, 2001:

    1. The easement shall be non-exclusive.
    2. The Rairick's shall pay market value for the easement.
    3. The easement shall be for the sole purpose of providing access, including vehicular access, and a utility corridor to serve the Rairick's adjacent property.
    4. The City shall reserve the right to relocate the easement.
    5. The easement shall encompass all of Lot 1, subject to the exclusive rights reserved for the benefit of Larry Knudson in his 1982 lease of a portion of that property.
    6. The Rairick's shall be responsible for construction and maintenance of the improvements associated with access to their property, including snow removal.
    7. The applicants shall obtain all pertinent authorizations and permits, including a grading permit, required to construct a driveway or install utilities to their property.
    8. Any improvements constructed by the applicants to enhance access to their property shall not interfere with or prevent reasonable access to the other privately owned properties that adjoin Lot 1.

VAR2001-00023

A Variance for an 8-foot allowance into the required 20-foot front yard setback for a residential addition.

Location: 9399 RIVERCOURT WAY
Applicant: DALE CAMPBELL

Staff recommendation: That the Board of Adjustment adopt the director’s analysis and findings and provide approval on the requested variance.

USE2001-00019

An Allowable Use permit for renovation of a triplex to be used as a crisis respite center.

Location: 5584 AISEK STREET
Applicant: GASTINEAU HUMAN SERVICES

Staff recommendation: That the Planning Commission adopt the director's analysis and findings and grant the requested allowable use permit. The permit would allow the development of a crisis respite center for up to 8 adults.

 

VI. CONSIDERATION OF ORDINANCES AND RESOLUTIONS

VII. UNFINISHED BUSINESS

VIII. REGULAR AGENDA

The following item was continued until the August 14, 2001 Planning Commission meeting:

USE2001-00024

A Conditional Use permit for construction of a sanctuary addition and supporting facilities to an existing church. The total square footage of the facility will be approximately 74,000 square feet.

Location: 8001 GLACIER HIGHWAY
Applicant: TIMOTHY C. MEARIG

IX. BOARD OF ADJUSTMENT -

The following item was continued until the August 14, 2001 Planning Commission meeting:

VAR2001-00018

A Variance to allow a portion of a building to have a height of 65 feet where the Code has a height restriction of 35 feet.

Location: 8001 GLACIER HIGHWAY
Applicant: TIMOTHY C. MEARIG

X. DIRECTOR'S REPORT -

Acting Director Oscar Graham updated the Commission on the Malick appeal. Efforts for that issue to be heard prior to the August 3rd departure of planner Sylvia Kreel are moving forward and a Special meeting is likely.

Mr. Bavard asked if the Malick appeal would be like a new Conditional Use application or a revisit of the original application. Mr. Graham indicted that the Planning Commission will review information that it requested following the Assembly's remand. Essentially, a new application will be heard.

The Agenda for August 14th is expected to be lengthy, Mr. Graham cautioned. Scheduled are the Juneau Christian Center Conditional Use and Variance requests, Stabler's Point, as well as the dog kennel issue.

Mr. Graham reported that he recently called John Barnett and they had a lengthy discussion regarding TCI's progress on their application. As it turns out, some documents that the Commission requested were lengthy and required a fair amount of review and additional assessment by the consulting team. Mr. Barnett indicated that all the required items will be presented at one submittal meeting several weeks from now. Following the submittal, CDD will require an additional two or three weeks to review the new information. Recognizing the staffing situation, Mr. Barnett was supportive of CDD taking the necessary time for an adequate review. Mr. Graham was pleased with the conversation.

A member of the public recently provided CDD with a document that the Department of Transportation and Public Facilities is circulating for public comment. The document, entitled, "Evaluation Criteria for the Proposed 2004-2006 Statewide Transportation Improvement Plan (STIP)" may be of interest to the Planning Commission. Mr. Graham thought that it was important to the community and he urged the Commission to quickly review it and comment. He noted that the comment period closes on July 31, 2001.

Mr. Bavard thought that the City was on the mailing list for DOT/PF. He was disappointed that this oversight effectively preëmpted meaningful review by the Commission.

Mr. Allington offered some background on the issue. The current STIP was criticized because the evaluation criteria was so extensive and so minute that it was hard to come up with a meaningful evaluation. The criteria are included in the STIP as justification on how a project is evaluated by the Plan. Since the criteria were widely criticized, DOT is under pressure to revise it. Mr. Allington explained that under the current criteria, a project like Thane Road doesn't fit. The community of Juneau has to participate in determining the criteria. If Thane Road or perhaps Egan Drive is analyzed in terms of DOT's proposed evaluation criteria, how they fit has a huge impact on the City. Additionally, considering that Juneau projects must compete with Anchorage, Fairbanks and Bethel, etc. for state dollars, it becomes even more apparent how critical the evaluation criteria to the STIP actually is. Mr. Allington was also disappointed that the time remaining allowed little opportunity for the Planning Commission to comment.

Mr. Graham agreed with Mr. Allington's concern that the evaluation criteria may prove to be more important document because they provide the basis for project development for the near future.

XI. OTHER BUSINESS -
 

XII. REPORT OF REGULAR AND SPECIAL COMMITTEES

Mr. Pusich reported that the Wetlands Review Board met on July 19, and selected the Duck Creek EP ponds as the preferred site for the Mitigation Bank. The Board felt that the project was do-able and that it would be a suitable site to deposit unusable fill materials that contractors might have on hand.

Mr. Allington reported that the Transportation Steering Committee was very pleased by the action of the Planning Commission and the Assembly with regard to the Area Wide Transportation Plan.

XIII. PLANNING COMMISSION QUESTIONS AND COMMENTS

Mr. Pusich said he received two calls complaining about the noise generated by the floating seafood processor that was currently anchored off of Auke Bay. While he referred callers to Dan Garcia, CDD's enforcement personnel, he wasn't certain what noise ordinance actually applied to vessels anchored off shore.

Anticipating the Agenda of August 14, Mr. Allington asked what the protocol for late meetings was under the new Rules of Order. Was for the meeting concluded at 11 p.m., unless by a vote of six, the Commission opts to continue.

Mr. Bruce stated that an item underway must be dealt with, but a new item could not be taken up without six votes.

Mr. Bavard said that a new item could not be taken up after 10 or 10:30 p.m.

XIV. ADJOURNMENT

Vice-Chair Bavard adjourned the meeting at 7:20 p.m.